Civil Service Commission

CITY OF LONG BEACH WEDNESDAY, SEPTEMBER 21, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM Rick McGilton-McGlamery, President Charles Hicks Jr., Commissioner Phyllis Arias, Vice President Robin Perry, Commissioner Carolyn M. Smith Watts, Commissioner Kandice Taylor-Sherwood, Executive Director FINISHED AGENDA & DRAFT AGENDA ROLL CALL Commissioners Charles Hicks, Carolyn M. Smith Watts, Robin Perry, Phyllis Present: Arias and Rick McGilton-McGlamery Crystal Slaten, Recruitment & Selection Officer, Acting Secretary Robert Pfingsthorn, Administrative Officer Caprice McDonald, Special Projects Officer Marilyn Hall, Executive Assistant Gary Anderson, Principal Deputy City Attorney Lourdes Ferrer, Administrative Analyst Debbie McCluster, Personnel Analyst Sheree Valdoria, Personnel Analyst Shellie Goings, Personnel Analyst David Espinoza, Assistant Administrative Analyst Cynthia Stafford, Deputy Director, Human Resources Stacey Lewis, Assistant Director of Human Resources, Harbor FLAG SALUTE Page 1 of 9 CITY OF LONG BEACH WEDNESDAY, SEPTEMBER 21, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 1. 16-161CS Recommendation to approve minutes: Regular Meeting of September 7, 2016 Suspension Hearing 07-S-1516 Minutes of August 3, 10, 17 & 24, 2016 Dismissal Hearing 14-D-1516 Minutes of September 14, 2016 A motion was made by President McGilton-McGlamery to approve recommendation. The motion carried by the following vote: Yes: 5 - Charles Hicks, Carolyn M. Smith Watts, Robin Perry, Phyllis Arias and Rick McGilton-McGlamery A motion was made by Vice President Arias, seconded by Commissioner Smith Watts, to approve recommendation for Suspension Hearing 07-S-1516 Minutes. The motion carried by the following vote: Yes: 3 - Carolyn M. Smith Watts, Phyllis Arias and Rick McGilton-McGlamery Abstain: 2 - Charles Hicks and Robin Perry A motion was made by Commissioner Smith Watts, seconded by Commissioner Hicks, to approve recommendation for Dismissal Hearing 14-D-1516 Minutes. The motion carried by the following vote: Yes: 5 - Charles Hicks, Carolyn M. Smith Watts, Robin Perry, Phyllis Arias and Rick McGilton-McGlamery CONSENT CALENDAR (2-6): Page 2 of 9 CITY OF LONG BEACH WEDNESDAY, SEPTEMBER 21, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM Passed the Consent Calendar The Secretary presented Certificates of Appreciation to Alan Powder (36 years), Fire and James Curry (30 years), Harbor, in recognition of their dedicated service to the citizens and City of Long Beach. Representatives from there departments were present and spoke on their behalf. The Secretary also congratulated Kevin Bradburn (23 years), Police Department, for his service to the citizens and City of Long Beach. A motion was made that these files be approved by consent voice vote. 2. 16-162CS Recommendation to approve examination results: Communication Specialist (Established 9/15/16) - 7 Applied, 7 Qualified Petroleum Operations Coordinator (Established 9/13/16) - 19 Applied, 19 Qualified Project Scheduler (Established 9/13/16) - 10 Applied, 10 Qualified Senior Traffic Engineer (Established 9/13/16) - 6 Applied, 6 Qualified Special Services Officer (Established 9/8/16) - 21 Applied, 31 Qualified Systems Support Specialist (Established 9/13/16) - 52 Applied, 52 Qualified A motion was made to approve recommendation on the consent agenda. BY VOICE VOTE Page 3 of 9 CITY OF LONG BEACH WEDNESDAY, SEPTEMBER 21, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 3. 16-163CS Recommendation to receive and file bulletins: Airport Operations Assistant Airport Operations Specialist Animal Services Operations Supervisor Department Librarian Electrician Fire Engineer General Librarian Water Treatment Operator A motion was made to approve recommendation on the consent agenda. BY VOICE VOTE 4. 16-164CS Recommendation to receive and file retirements: Robert J. Hamilton/Marine Safety Sergeant - Boat Operator/Fire (36 yrs., 5 mos.) Alan L. Powder/Marine Safety Captain/Fire (36 yrs., 5 mos.) James S. Curry/Principal Construction Inspector/Harbor (30 yrs., 9 mos.) Kelly A. Quinn/General Librarian/Library (27 yrs., 11 mos.) Kevin L. Bradburn/Police Officer/Police (23 yrs., 6 mos.) Scott C. Sansenbach/Special Services Officer IV/Police (30 yrs., 7 mos.) Kimberly A. Williams/Clerk Typist III/Police (31 yrs., 1 mo.) Tawanda Cooper/Development Project Manager II/Public Works (22 yrs., 3 mos.) Michael Hodges/Refuse Operator II/Public Works (29 yrs., 2 mos.) A motion was made to approve recommendation on the consent agenda. BY VOICE VOTE Page 4 of 9 CITY OF LONG BEACH WEDNESDAY, SEPTEMBER 21, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 5. 16-165CS Recommendation to receive and file resignations: Aaron J. S. Hayre/Firefighter/Fire (1 yr., 3 mos.) Emily M. Tabyanan/Clerk Typist II/Fire (5 days) Brandon Tran/Firefighter/Fire (6 mos., 1 day) Kyle T. Vestermark/Fire Engineer/Fire (18 yrs., 5 mos.) Federico S. Guzman Jr./Park Ranger II/Police (21 yrs., 8 mos.) Ruben D. Huntsman Jr./Motor Sweeper Operator/Public Works (14 yrs., 5 mos.) A motion was made to approve recommendation on the consent agenda. BY VOICE VOTE 6. 16-166CS Recommendation to approve transfers: Zorah Y. Flanagan/Accounting Clerk III/Police to Accounting Clerk III/Airport Jaime M. Serrano/Senior Equipment Operator/Water to Senior Equipment Operator/Gas & Oil A motion was made to approve recommendation on the consent agenda. BY VOICE VOTE REGULAR AGENDA 7. 16-167CS RECOMMENDATION FOR EXTENSION OF PROBATIONARY PERIOD - Oscar Baca, Water Utility Mechanic, Water Communication from Christopher J. Garner, General Manager, Water Department Jessica Stoudenmire, Administrative Officer, Water Department, was present to answer Commission questions. A motion was made by Commissioner Perry, seconded by Commissioner Smith Watts, to approve recommendation. The motion carried by the following vote: Yes: 5 - Charles Hicks, Carolyn M. Smith Watts, Robin Perry, Phyllis Arias and Rick McGilton-McGlamery Page 5 of 9 CITY OF LONG BEACH WEDNESDAY, SEPTEMBER 21, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 8. 16-168CS RECOMMENDATION FOR EXTENSION OF PROBATIONARY PERIOD - Roy Foner, Water Utility Mechanic, Water Communication from Christopher J. Garner, General Manager, Water Department Jessica Stoudenmire, Administrative Officer, Water Department, was present to answer Commission questions. A motion was made by Commissioner Hicks, seconded by Commissioner Smith Watts, to approve recommendation. The motion carried by the following vote: Yes: 5 - Charles Hicks, Carolyn M. Smith Watts, Robin Perry, Phyllis Arias and Rick McGilton-McGlamery 9. 16-169CS RECOMMENDATION TO TRANSFER FROM UNCLASSIFIED TO CLASSIFIED SERVICE - Anthony J. Guillen, Ambulance Operator Communication from Mariel Sipman, Administrative Officer, Fire Ms. Sipman was present to answer Commission questions. A motion was made by Commissioner Hicks, seconded by Vice President Arias, to approve recommendation. The motion carried by the following vote: Yes: 5 - Charles Hicks, Carolyn M. Smith Watts, Robin Perry, Phyllis Arias and Rick McGilton-McGlamery 10. 16-170CS RECOMMENDATION FOR ORDER-OF-LAYOFF a. Communication from Patrick H. West, City Manager b. Staff report prepared by Rob Pfingsthorn, Administrative Officer Cynthia Stafford, Deputy Director, Human Resources was present to answer Commission questions. A motion was made by Commissioner Hicks, seconded by Commissioner Smith Watts, to approve recommendation. and froward to City Manager. The motion carried by the following vote: Yes: 5 - Charles Hicks, Carolyn M. Smith Watts, Robin Perry, Phyllis Arias and Rick McGilton-McGlamery Page 6 of 9 CITY OF LONG BEACH WEDNESDAY, SEPTEMBER 21, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM UNFINISHED BUSINESS MANAGERS’ REPORT Recruitment & Selection Special Projects Administration Support Services Executive Director Ms. Slaten informed the Commission that staff is wrapping up another Police Recruit examination, with 55 Post and 105 NTN accepted. She thanked the Recruitment & Selection staff for continuing to complete examinations, and Ms. McDonald and the Director for preparing the General Librarian and Department Librarian bulletins for posting. Ms. Slaten informed the Commission that she and Ms. McDonald will be attending a LBGTQ 20-Somethings meeting, discussing the City of Long Beach job opportunities. Ms. McDonald stated that she is continuing to train departments on NeoGov. Her goal is to have all departments trained by the end of next year. Ms. Pfingsthorn thanked his staff for the excellent work they did gathering and preparing information for the order-of-layoff. Commissioner Perry thanked the staff for the excellent work they did on the budget preparation and order-of-layoff. He also had questions regarding the process for the order-of-layoff, which were answered by Mr. Pfingsthorn. On behalf of the Director, Ms Slaten thanked Mr. Pfingsthorn and his team for the order-of-layoff and the hard work. She informed the Commission that she attended the Cal State University Long Beach Business and Human Resources Management Showcase, where she got a chance to share information with students with HR majors and minors about job opportunities with the City of Long Beach in Human Resources. COMMENTS FROM PUBLIC – The Civil Service Commission will hear from members of the public on matters within the Commission’s jurisdiction. Page 7 of 9 CITY OF LONG BEACH WEDNESDAY, SEPTEMBER 21, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM NEW BUSINESS Commissioner Perry stated he attended the budget presentation to the City Council. The Civil Service team was well represented by staff. He stated that the Director did an excellent job with the budget presentation, and thanked everyone for all the support. On behalf of Ready Long Beach, Commissioner Smith-Watts thanked Civil Service staff for their participation on Saturday. Commissioner Arias requested that requiring the educational requirements for promotional bulletins be agendized for the next Commission meeting. MONTAGE PRESENTATION – Caprice McDonald, Special Projects Officer ADJOURNMENT Page 8 of 9 CITY OF LONG BEACH WEDNESDAY, SEPTEMBER 21, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM NOTE: If written language translation of the Commission agenda and minutes for non-English speaking persons is desired, please make your request by phone to the Office of the City Clerk at (562) 570-6101, 72 business hours prior to the Commission meeting. Kung nais ang pagsasalin ng nakasulat na wika ng agenda ng Komisyon at ang minutes para sa mga taong hindi nagsasalita ng Ingles, mangyaring isagawa ang iyong hiling sa pamamagitan ng telepono sa Opisina ng Clerk ng Lungsod sa (562) 570-6101, 72 oras ng negosyo bago ang pagpupulong ng Commission. Si desea obtener la traducción escrita en otro idioma de la agenda y actas de la comisión para personas que no hablan inglés, haga su solicitud por teléfono a la Oficina de la Secretaría Municipal al (562) 570-6101, 72 horas hábiles antes de la reunión de la comisión. Page 9 of 9