Civil Service Commission

CITY OF LONG BEACH WEDNESDAY, DECEMBER 7, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM Rick McGilton-McGlamery, President Charles Hicks Jr., Commissioner Phyllis Arias, Vice President Robin Perry, Commissioner Carolyn M. Smith Watts, Commissioner Kandice Taylor-Sherwood, Executive Director FINISHED AGENDA & MINUTES ROLL CALL Commissioners Charles Hicks, Carolyn M. Smith Watts, Robin Perry, Phyllis Present: Arias and Rick McGilton-McGlamery Kandice Taylor-Sherwood, Executive Director & Secretary Crystal Slaten, Recruitment & Selection Officer, Acting Secretary Robert Pfingsthorn, Administrative Officer Caprice McDonald, Special Projects Officer Maria Alamo, Acting Executive Assistant Gary Anderson, Principal Deputy City Attorney Lourdes Ferrer, Administrative Analyst Debbie McCluster, Personnel Analyst Sheree Valdoria, Personnel Analyst Shellie Goings, Personnel Analyst David Espinoza, Assistant Administrative Analyst Stacey Lewis, Assistant Director of Human Resources, Harbor Robert Grego, Battalion Chief FLAG SALUTE Page 1 of 9 CITY OF LONG BEACH WEDNESDAY, DECEMBER 7, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 1. 16-209CS Recommendation to approve minutes: Regular Meeting of November 16, 2016 A motion was made that this CS-Agenda Item be passed by Voice Vote CONSENT CALENDAR (2-9) Passed the Consent Calendar A motion was made that these files be approved by consent voice vote. 2. 16-210CS Recommendation to approve examination results: Animal Services Operations Supervisor (Established 12/2/16) Assistant Buyer (Established 12/2/16) Civil Engineering Associate (Established 11/17/16) Combination Building Inspector (Established 11/15/16) Communications Center Supervisor (Established 11/16/16) General Maintenance Assistant (Established 12/2/16) Plan Checker-Fire Prevention (Established 11/29/16) Special Services Officer (Established 11/15/16) Tree Trimmer (Established 11/22/16) A motion was made to approve recommendation on the consent agenda. BY UNANIMOUS CONSENT Page 2 of 9 CITY OF LONG BEACH WEDNESDAY, DECEMBER 7, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 3. 16-211CS Recommendation to receive and file bulletin(s): Business Systems Specialist - Geographic Information Systems (GIS) Project Manager Business Systems Specialist - Web Designer Combination Building Inspector Customer Service Representative Fire Captain A motion was made to approve recommendation on the consent agenda. BY UNANIMOUS CONSENT 4. 16-212CS Recommendation to receive and file retirement(s): David Barrow/Communications Center Supervisor/Disaster Preparedness (26 yrs., 5 mos.) Kelly Seidel/Contract Administrator II/Harbor (24 yrs., 6 mos.) Howard Weber/Capital Projects Coordinator III/Harbor (6 yrs., 8 mos.) James Dickinson/Building Services Supervisor/Library (36 yrs., 10 mos.) Alfredo Rodriguez/Senior Equipment Operator/Parks (34 yrs., 22 days) Daren Davenport/Police Lieutenant/Police (29 yrs., 6 mos.) Luis Galvan/Police Officer/Police (25 yrs., 7 mos.) The Commission recognized Mr. Alfredo Rodriguez for 34 years, 22 days of service to the city of Long Beach. A motion was made to approve recommendation on the consent agenda. BY UNANIMOUS CONSENT 5. 16-213CS Recommendation to receive and file resignation(s): Cassandra McDonald/Maintenance Assistant I/Parks (30 yrs., 1 mo.) Chad Sisco/Police Recruit/Police (1 mo., 18 days) A motion was made to approve recommendation on the consent agenda. BY UNANIMOUS CONSENT Page 3 of 9 CITY OF LONG BEACH WEDNESDAY, DECEMBER 7, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 6. 16-214CS Recommendation to approve transfer(s): Diane Bentley/Office Services Assistant II/Parks to Office Service Assistant II/Library Cecilia Jimenez/Customer Service Representative III/Gas to Customer Service Representative III/Financial Management A motion was made to approve recommendation on the consent agenda. BY UNANIMOUS CONSENT 7. 16-215CS Recommendation to approve schedule for hearing(s): Dismissal Appeal 22-D-1516, Suggested Dates January 25, 2017 Suspension Appeal 04-S-1617, Suggested Dates February 1 & 8, 2017 Suspension Appeal 03-S-1617, Suggested Dates February 15, 2017 Suspension Appeal 01-S-1617, Suggested Dates February 22, 2017 Suspension Appeal 02-S-1617, Suggested Dates March 1, 2017 A motion was made to approve recommendation on the consent agenda. BY UNANIMOUS CONSENT 8. 16-216CS Recommendation to approve reschedule for hearing(s): Suspension Appeal 14-S-1314, Suggested Date December 16, 2016 (HO) Suspension Appeal 13-S-1516, Suggested Date January 11 & 18, 2017 A motion was made to approve recommendation on the consent agenda. BY UNANIMOUS CONSENT Page 4 of 9 CITY OF LONG BEACH WEDNESDAY, DECEMBER 7, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 9. 16-217CS Recommendation to receive and file withdrawal of appeal: Suspension Appeal 10-S-1516 A motion was made to approve recommendation on the consent agenda. BY UNANIMOUS CONSENT REGULAR AGENDA 10. 16-218CS RECOMMENDATION TO REAPPOINT RESIGNED EMPLOYEE - Regina Benavides, Buyer II Communication from John Gross, Director, Financial Management The Secretary briefed the Commission regarding this request. A motion was made by Commissioner Hicks, seconded by Commissioner Smith Watts, to approve recommendation. The motion carried by the following vote: Yes: 5 - Charles Hicks, Carolyn M. Smith Watts, Robin Perry, Phyllis Arias and Rick McGilton-McGlamery 11. 16-219CS RECOMMENDATION TO APPROVE EXTENSION OF EXPIRING ELIGIBLE LISTS (6 months) Staff report prepared by Kandice Taylor-Sherwood, Executive Director The Secretary briefed the Commission regarding this request. Ms. Taylor-Sherwood requested that the Assistant Administrative Analyst (6/3/16) eligible list be removed from the expiring eligible list and requested to extend for thirty days. A motion was made by Commissioner Hicks, seconded by Commissioner Perry, to approve recommendation. The motion carried by the following vote: Yes: 5 - Charles Hicks, Carolyn M. Smith Watts, Robin Perry, Phyllis Arias and Rick McGilton-McGlamery Page 5 of 9 CITY OF LONG BEACH WEDNESDAY, DECEMBER 7, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 12. 16-220CS REQUEST TO FILE LATE APPLICATION - Mechanical Equipment Stock Clerk a. Communication from Anthony Cousimano b. Staff report prepared by Deborah McCluster, Personnel Analyst The Secretary briefed the Commission regarding this request. Mr. Anthony Cousimano was present to answer the Commission’s questions. Mr. Cousimano stated he took time off from work to attend to his sick child and himself. They were both sick with the flu. Mr. Cousimano said he was working on a resume document and had it saved in his work computer and not at home. Commissioner Perry asked Mr. Cousimano if he was aware a resume was not a requirement for the job posting. Mr. Cousimano said he was aware a resume was not needed but wanted to attach the resume to enhance his application. Commissioner Arias asked Mr. Cousimano if he had a computer available at home. Mr. Cousimano said he did have a computer at home, but his login information to file the application was at work and did not realize the closing of the job posting. Commissioner Perry thanked Mr. Cousimano for his honesty about making a mistake on the closing of the job posting and taking the time to address the Commission. A motion was made by Commissioner Hicks, seconded by Commissioner Smith Watts, to approve recommendation to deny. The motion carried by the following vote: Yes: 5 - Charles Hicks, Carolyn M. Smith Watts, Robin Perry, Phyllis Arias and Rick McGilton-McGlamery Page 6 of 9 CITY OF LONG BEACH WEDNESDAY, DECEMBER 7, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 13. 16-221CS RECOMMENDATION FOR CONSIDERATION OF ADMINISTRATIVE LAW JUDGE’S REPORT - File # 09-S-1516, Mailed to CSC on October 28, 2016 Report prepared by Juliet E. Cox, Administrative Law Judge A motion was made by Commissioner Hicks, seconded by Commissioner Smith Watts, to approve recommendation. The motion carried by the following vote: Yes: 5 - Charles Hicks, Carolyn M. Smith Watts, Robin Perry, Phyllis Arias and Rick McGilton-McGlamery 14. 16-222CS RECOMMENDATION FOR A TEMPORARY CHANGE IN CIVIL SERVICE MEETING LOCATION/TIME a. Communication from Kandice Taylor-Sherwood, Executive Director, Civil Service b. Staff report prepared by Robert Pfingsthorn, Administrative Officer, Civil Service The Secretary briefed the Commission regarding this request. After discussion, the Civil Service Commission's meetings will be held at the Civil Service Commission Board Room and Harbor Department as needed. A motion was made by Commissioner Hicks, seconded by Commissioner Smith Watts, to approve recommendation. The motion carried by the following vote: Yes: 5 - Charles Hicks, Carolyn M. Smith Watts, Robin Perry, Phyllis Arias and Rick McGilton-McGlamery UNFINISHED BUSINESS Page 7 of 9 CITY OF LONG BEACH WEDNESDAY, DECEMBER 7, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM MANAGERS’ REPORT Recruitment & Selection Special Projects Administration Support Services Executive Director Ms. Ferrer filled for Crystal Slaten while Ms. Slaten is on vacation. Ms. Ferrer informed the Commission that managers are discussing when to incorporate the high school diploma requirement to certain bulletins. The Commission will be advised once all the information is collected. Ms. Ferrer informed the Commission on the various ongoing recruitments for Police Recruit, Administrative Analyst, Clerk Typist and Assistant Administrative Analyst. Ms. Ferrer thanked the Recruitment & Selection staff for their assistance with coverage at the Front Desk. Ms. Ferrer announced Ms. McCluster will be retiring in January. Ms. McDonald informed the Commission she is completing her training certification. Ms. McDonald informed the Commission she is partnering with Human Resources on job postings in Neogov. The Secretary thanked Ms. Ferrer for covering for Ms. Slaten. She congratulated Ms. McCluster for her upcoming retirement. The Secretary thanked Ms. McDonald for her assistance with recruitments for Library. She informed the Commission she will be assisting with a Youth Leadership Long Beach event on Friday, December 9, 2016. The Secretary informed the Commission last week she assisted Fire Department with their Assistant Chief interviews. She also informed the Commission she is working with Ms. Lewis with Celebrity Roundtable, a SCPMA event on Thursday at the Holiday Inn. COMMENTS FROM PUBLIC – The Civil Service Commission will hear from members of the public on matters within the Commission’s jurisdiction. NEW BUSINESS ADJOURNMENT NO HEARING Page 8 of 9 CITY OF LONG BEACH WEDNESDAY, DECEMBER 7, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM NOTE: If written language translation of the Commission agenda and minutes for non-English speaking persons is desired, please make your request by phone to the Office of the City Clerk at (562) 570-6101, 72 business hours prior to the Commission meeting. Kung nais ang pagsasalin ng nakasulat na wika ng agenda ng Komisyon at ang minutes para sa mga taong hindi nagsasalita ng Ingles, mangyaring isagawa ang iyong hiling sa pamamagitan ng telepono sa Opisina ng Clerk ng Lungsod sa (562) 570-6101, 72 oras ng negosyo bago ang pagpupulong ng Commission. Si desea obtener la traducción escrita en otro idioma de la agenda y actas de la comisión para personas que no hablan inglés, haga su solicitud por teléfono a la Oficina de la Secretaría Municipal al (562) 570-6101, 72 horas hábiles antes de la reunión de la comisión. Page 9 of 9