Civil Service Commission

CITY OF LONG BEACH WEDNESDAY, DECEMBER 21, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD. 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM Rick McGilton-McGlamery, President Charles Hicks Jr., Commissioner Phyllis Arias, Vice President Robin Perry, Commissioner Carolyn M. Smith Watts, Commissioner Kandice Taylor-Sherwood, Executive Director FINISHED AGENDA & MINUTES ROLL CALL Commissioners Charles Hicks, Carolyn M. Smith Watts, Robin Perry, Phyllis Present: Arias and Rick McGilton-McGlamery Kandice Taylor-Sherwood, Executive Director & Secretary Crystal Slaten, Recruitment & Selection Officer Robert Pfingsthorn, Administrative Officer Maria Alamo, Acting Executive Assistant Gary Anderson, Principal Deputy City Attorney Lourdes Ferrer, Administrative Analyst Debbie McCluster, Personnel Analyst Sheree Valdoria, Personnel Analyst Shellie Goings, Personnel Analyst David Espinoza, Assistant Administrative Analyst Michael Beckman, Deputy Chief, Police Debbie Mills, Interim Personnel Administrator, Police James Rexwinkel, Deputy Fire Chief, Fire Stephen Hannah, City Controller, Financial Management FLAG SALUTE Page 1 of 8 CITY OF LONG BEACH WEDNESDAY, DECEMBER 21, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD. 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 1. 16-224CS Recommendation to approve minutes: Regular Meeting of December 7, 2016 A motion was made by Vice President Arias, seconded by Commissioner Smith Watts, to approve as corrected. The motion carried by the following vote: Yes: 5 - Charles Hicks, Carolyn M. Smith Watts, Robin Perry, Phyllis Arias and Rick McGilton-McGlamery CONSENT CALENDAR (2-10) Passed the Consent Calendar A motion was made that these files be approved by consent voice vote. 2. 16-225CS Recommendation to approve examination results: Ambulance Operator (Established 12/13/16) Combination Building Inspector Aide (Established 12/7/16) Mechanical Engineer Test 1 (Established 12/13/16) Mechanical Engineer Test 2 (Established 12/16/16) Mechanical Equipment Stock Clerk (Established 12/15/16) Personnel Analyst (Established 12/5/16) Plan Checker-Fire Prevention Test 2 (Established 12/13/16) Port Planner Test 1 (Established 12/16/16) Public Safety Dispatcher - Lateral (Established 12/14/16) Public Safety Dispatcher - Post Waiver (Established 12/14/16) Safety Specialist (Established 12/16/16) Senior Survey Technician (Established 12/7/16) Special Services Officer Test 10 (Established 12/6/16) A motion was made to approve recommendation on the consent agenda. BY VOICE VOTE Page 2 of 8 CITY OF LONG BEACH WEDNESDAY, DECEMBER 21, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD. 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 3. 16-226CS Recommendation to receive and file bulletin(s): Parking Meter Technician Plan Checker - Electrical Police Recruit A motion was made to approve recommendation on the consent agenda. BY VOICE VOTE 4. 16-227CS Recommendation to receive and file retirement(s): Richard Funke/Communications Center Supervisor/Disaster Preparedness (24 yrs., 8 mos.) Erma De Clouet-Lanier/Customer Service Representative III/ Financial Management (35 yrs., 14 days) Kevin O’Neill/Accounting Technician/Financial Management (29 yrs., 4 mos.) David Magee/Fire Engineer/Fire (27 yrs., 1 mo.) Darrell Strickroth/Fire Engineer/Fire (30 yrs., 3 mos.) Stacey Crouch/Environmental Specialist II/Harbor (28 yrs., 1 mo.) Gerardo Chavez/Maintenance Assistant II/Parks (27 yrs., 5 mos.) George Murray/Police Officer/Police (10 yrs., 6 mos.) Ramona De Pute/Senior Records Clerk/Police (36 yrs., 6 mos.) Francisco Campos/Customer Service Representative II/Public Works (9 yrs., 9 mos.) A motion was made to approve recommendation on the consent agenda. BY VOICE VOTE 5. 16-228CS Recommendation to receive and file resignation(s): Mikel Kim/Firefighter/Fire (21 yrs., 1 mo.) Daniel Gruezo/Civil Engineer/Public Works (6 mos., 25 days) A motion was made to approve recommendation on the consent agenda. BY VOICE VOTE Page 3 of 8 CITY OF LONG BEACH WEDNESDAY, DECEMBER 21, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD. 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 6. 16-229CS Recommendation to approve transfer(s): Toni Miller/Business Systems Specialist II/Technology Services to Business Systems Specialist III/Financial Management Colleen Pickens/Administrative Analyst II/Harbor to Administrative Analyst III/Airport A motion was made to approve recommendation on the consent agenda. BY VOICE VOTE 7. 16-230CS Recommendation to approve downgrade (voluntary): Gerald Goodlow/Special Services Officer III/Police to Special Services Officer II/Police (Voluntary) Melissa Parra/Library Clerk III/Library to Library Clerk II/ Library (Voluntary) A motion was made to approve recommendation on the consent agenda. BY VOICE VOTE 8. 16-231CS Recommendation to approve schedule for hearing(s): Dismissal Appeal 05-D-1617, Suggested Dates March 22 & 29, 2017 A motion was made to approve recommendation on the consent agenda. BY VOICE VOTE 9. 16-232CS Recommendation to approve reschedule for hearing(s): Suspension Appeal 11-S-1516, Suggested Dates February 1 & 8, 2017 Suspension Appeal 04-S-1617, Suggested Dates February 15 & 22, 2017 Suspension Appeal 03-S-1617, Suggested Dates March 1, 2017 Suspension Appeal 01-S-1617, Suggested Dates March 8, 2017 Suspension Appeal 02-S-1617, Suggested Dates March 15, 2017 A motion was made to approve recommendation on the consent agenda. BY VOICE VOTE Page 4 of 8 CITY OF LONG BEACH WEDNESDAY, DECEMBER 21, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD. 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 10. 16-233CS Recommendation to receive and file withdrawal of appeal: Suspension Appeal 14-S-1314 REGULAR AGENDA 11. 16-234CS REQUEST TO RETAKE EXAM - General Maintenance Assistant a. Communication from Edwin Barillas b. Staff report prepared by Deborah McCluster, Personnel Analyst The Secretary asked Mr. Edwin Barillas to address the Commission regarding his request. Mr. Edwin Barillas briefed the Commission regarding this request. A motion was made by Vice President Arias, seconded by Commissioner Perry, to allow Mr. Barillas to retake the examination. The motion failed by the following vote: Yes: 2 - Robin Perry and Phyllis Arias No: 3 - Charles Hicks, Carolyn M. Smith Watts and Rick McGilton-McGlamery UNFINISHED BUSINESS Page 5 of 8 CITY OF LONG BEACH WEDNESDAY, DECEMBER 21, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD. 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM MANAGERS’ REPORT Recruitment & Selection Special Projects Administration Support Services Executive Director Ms. Slaten invited the Commission to WRIPAC Business Meeting on 1/19 & 1/20 in Costa Mesa. Ms. Slaten informed the Commission of the upcoming Police Recruit exams to be held at the Long Beach Police Academy. The Commission inquired when is the next academy. Deputy Chief Beckman informed the Commission it will be May 2017. Commissioner Hicks asked if a recruitment involving other agencies has ever been considered. The Secretary informed the Commission she has considered a public safety recruitment involving other agencies but was unable due to resources such as the cost and staff. Deputy Chief Beckman informed the Commission public safety recruitment is an ongoing problem nationwide. Ms. Slaten acknowledge the Financial Management Department and Harbor Department for funding Civil Service Intern Carolyn Pen. Ms. Pen will continue to assist with examinations for Financial Management and Harbor Departments. The Secretary thanked Ms. Slaten for reaching out to Financial Management and Harbor departments. Ms. Slaten thanked Ms. Ferrer for the front desk staff recruitment. Mr. Pfingsthorn introduced Rathsara Gunasekara. Ms. Gunasekara will be assisting Administrative Support Services. The Commission welcomed Ms. Gunasekara. The Secretary also thanked Ms. Ferrer for the front desk staff recruitment. The Secretary thanked Mr. Pfingsthorn for creating a tracking tasks matrix. The Secretary informed the Commission about two campaign ideas for Social Media. The first idea, LB Page 6 of 8 CITY OF LONG BEACH WEDNESDAY, DECEMBER 21, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD. 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM Classified Works, posts weekly highlights why would someone would want to work with the City of Long Beach. The second idea, Career Development Tips, posts a weekly general career tip for applicants applying for classified jobs. The Secretary informed the Commission she created a Commissioner on-boarding mapping process, video, and orientation plan to assist future new Commissioners. COMMENTS FROM PUBLIC – The Civil Service Commission will hear from members of the public on matters within the Commission’s jurisdiction. Chris King, Equipment Operator III with the Marine Bureau, provided a comment regarding Mr. Barillas’ request to retake examination for General Maintenance Assistant. Mr. King said the testing process for General Maintenance Assistant has not been consistent each time the examination has been offered. Mr. King thanked the Commission for allowing him to give his comment. Meg Rau, Administrative Officer, Development Services thanked Administrative Support Services for excellent service even with being short staffed. NEW BUSINESS NONE ADJOURNMENT NO HEARING Page 7 of 8 CITY OF LONG BEACH WEDNESDAY, DECEMBER 21, 2016 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD. 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM NOTE: If written language translation of the Commission agenda and minutes for non-English speaking persons is desired, please make your request by phone to the Office of the City Clerk at (562) 570-6101, 72 business hours prior to the Commission meeting. Kung nais ang pagsasalin ng nakasulat na wika ng agenda ng Komisyon at ang minutes para sa mga taong hindi nagsasalita ng Ingles, mangyaring isagawa ang iyong hiling sa pamamagitan ng telepono sa Opisina ng Clerk ng Lungsod sa (562) 570-6101, 72 oras ng negosyo bago ang pagpupulong ng Commission. Si desea obtener la traducción escrita en otro idioma de la agenda y actas de la comisión para personas que no hablan inglés, haga su solicitud por teléfono a la Oficina de la Secretaría Municipal al (562) 570-6101, 72 horas hábiles antes de la reunión de la comisión. Page 8 of 8