Civil Service Commission

CITY OF LONG BEACH WEDNESDAY, MAY 3, 2017 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM Phyllis Arias, President Charles Hicks Jr., Commissioner Carolyn M. Smith Watts, Vice President Rick McGilton-McGlamery, Commissioner Robin Perry, Commissioner Kandice Taylor-Sherwood, Executive Director FINISHED AGENDA & MINUTES FLAG SALUTE ROLL CALL Commissioners Charles Hicks, Carolyn M. Smith Watts, Robin Perry, Phyllis Present: Arias and Rick McGilton-McGlamery Kandice Taylor-Sherwood, Executive Director & Secretary Crystal Slaten, Recruitment & Selection Officer Robert Pfingsthorn, Administrative Officer Caprice McDonald, Special Projects Officer Maria Alamo, Executive Assistant Monica Kilaita, Deputy City Attorney Paula Gallegos, Personnel Administrator, Police Nelson Kerr, Bureau Manager, Health and Human Services Tom Papademetriou, Administrative Officer, Health and Human Services Jessica Stoudenmire, Administrative Analyst, Water Department Sandra Kennedy, Administrative Officer, Financial Management Lisa Fall, Bureau Manager, Development Services Meg Rau, Human Resources Officer, Human Resources Stephanie Kemp, Personnel Analyst, Human Resources Page 1 of 12 CITY OF LONG BEACH WEDNESDAY, MAY 3, 2017 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 1. 17-090CS Recommendation to approve minutes: Regular Meeting of April 19, 2017 A motion was made by Commissioner Hicks, seconded by Commissioner Smith Watts, to approve recommendation. The motion carried by the following vote: Yes: 5 - Charles Hicks, Carolyn M. Smith Watts, Robin Perry, Phyllis Arias and Rick McGilton-McGlamery CONSENT CALENDAR (2-5): Passed the Consent Calendar A motion was made that these files be approved by consent voice vote. 2. 17-091CS Recommendation to approve examination results: Combination Building Inspector Test #03 (Established 4/24/17) Customer Service Representative - AMENDED (Established 2/14/2017) Marine Safety Officer Test #01 (Established 4/18/17) Plan Checker - Electrical Test #02 (Established 4/28/17) Police Officer - Lateral Test #05 (Established 4/26/17) Police Recruit - NTN Test #01 (Established 4/24/17) Police Recruit - PELLETB Test #01 (Established 4/24/17) Police Recruit - Post Waiver Test #01 (Established 4/24/17) Public Safety Dispatcher - Post Waiver Test #04 (Established 4/24/17) Public Safety Dispatcher Test #04 (Established 4/24/17) Refuse Operator Test #01 (Established 4/24/17) Senior Combination Building Inspector Test #02 (Established 4/28/17) A motion was made to approve recommendation on the consent agenda. BY VOICE VOTE Page 2 of 12 CITY OF LONG BEACH WEDNESDAY, MAY 3, 2017 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 3. 17-092CS Recommendation to receive and file retirement(s): Carlos Ortiz/Park Ranger I/Police (21 yrs., 11 mos.) Alex Hernandez/Special Service Officer II/Police (24 yrs., 2 mos.) A motion was made to approve recommendation on the consent agenda. BY VOICE VOTE 4. 17-093CS Recommendation to receive and file resignation(s): Davelle Williams-Myles/Combination Building Inspector/ Development Services (10 yrs., 4 mos.) Robert Rose/Construction Inspector/Public Works (1 yr., 1 mo.) A motion was made to approve recommendation on the consent agenda. BY VOICE VOTE 5. 17-094CS Recommendation to approve reschedule for hearing(s): Suspension Appeal 01-S-1617, Suggested Date May 3, 2017 Suspension Appeal 02-S-1617, Suggested Date May 10, 2017 Suspension Appeal 06-S-1617, Suggested Date June 28, 2017 A motion was made to approve recommendation on the consent agenda. BY VOICE VOTE REGULAR AGENDA Page 3 of 12 CITY OF LONG BEACH WEDNESDAY, MAY 3, 2017 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 6. 17-095CS RECOMMENDATION FOR PROVISIONAL APPOINTMENT - Linda Kolinski, Hazardous Waste Coordinator Communication from Tom Papademetriou, Administrative Officer, Health and Human Services The Secretary briefed the Commission regarding this request. Mr. Kerr was present to answer the Commission’s questions. Commissioner Perry requested additional information on how many Hazardous Materials Specialists are permanent with the City of Long Beach. Mr. Kerr said Health and Human Services Department has six positions and the Fire Department has four or five positions. Approximately 2-4 applicants met all qualifications. A motion was made by Vice President Arias, seconded by Commissioner Hicks, to approve recommendation. The motion carried by the following vote: Yes: 5 - Charles Hicks, Carolyn M. Smith Watts, Robin Perry, Phyllis Arias and Rick McGilton-McGlamery 7. 17-096CS RECOMMENDATION TO EXTEND NON-CAREER HOURS - Jenyffer Vasquez Communication from Christopher J. Garner, General Manager, Water Department The Secretary briefed the Commission regarding this request. Ms. Stoudenmire was present to answer the Commission’s questions. A motion was made by Vice President Arias, seconded by Commissioner Smith Watts, to approve recommendation. The motion carried by the following vote: Yes: 5 - Charles Hicks, Carolyn M. Smith Watts, Robin Perry, Phyllis Arias and Rick McGilton-McGlamery Page 4 of 12 CITY OF LONG BEACH WEDNESDAY, MAY 3, 2017 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 8. 17-097CS RECOMMENDATION TO APPROVE REINSTATEMENT OF NAME TO ELIGIBLE LIST - Shiovan Cote, Customer Service Representative a. Communication from John Gross, Director of Financial Management b. Staff report prepared by Crystal Slaten, Recruitment & Selection Officer The Secretary briefed the Commission regarding this request. Ms. Rau and Ms. Cote were present to answer the Commission’s questions. After further discussion, a motion was made. A motion was made by Vice President Arias, seconded by Commissioner Perry, to approve Ms. Cote's request per Section 90 of the Civil Service Rules & Regulations. The motion carried by the following vote: Yes: 4 - Carolyn M. Smith Watts, Robin Perry, Phyllis Arias and Rick McGilton-McGlamery No: 1 - Charles Hicks Page 5 of 12 CITY OF LONG BEACH WEDNESDAY, MAY 3, 2017 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 9. 17-098CS RECOMMENDATION TO APPROVE EXTENSION OF EXPIRING ELIGIBLE LISTS (6 months) Staff report prepared by Kandice Taylor-Sherwood, Executive Director ACCOUNTANT (C01AN-16) TEST #01 (5/18/2016) BUSINESS SYSTEMS SPECIALIST (H67AN-16) TEST #01 (5/11/2016) CIVIL ENGINEER (K11NN-17) TEST #02 (11/11/2016) CIVIL ENGINEERING ASSOCIATE (K13NN-17) TEST #01 (11/17/2016) COMMUNICATION SPECIALIST (H68AN-16) TEST #01 (8/23/2016) CONTRACT COMPLIANCE ANALYST (NL1AN-16) (5/25/2016) PLAN CHECKER-FIRE PREVENTION (KA4AN-17) TEST #01 (11/29/2016) PLANNER (F53AN-16) TEST #01 (5/12/2016) PLANNER (F53AN-16) TEST #02 (6/1/2016) PUBLIC HEALTH NUTRITIONIST (G21AN-16A) TEST #01 (5/10/2016) PUBLIC HEALTH NUTRITIONIST (G21AN-16A) TEST #02 (5/18/2016) PUBLIC HEALTH NUTRITIONIST (G21AN-16A) TEST #03 (6/1/2016) PUBLIC SAFETY DISPATCHER (J45AN-15) TEST #02 (11/6/2014) REGISTERED NURSE (G11AN-16B) TEST #02 (5/12/2016) REGISTERED NURSE (G11AN-16B) TEST #03 (5/25/2016) SENIOR EQUIPMENT OPERATOR - CRANE (J75NN-17) TEST #01 (11/11/2016) SENIOR MECHANICAL INSPECTOR (K91NN-15) TEST #01 (5/18/2015) SENIOR SURVEYOR (K66NN-16) TEST #01 (5/25/2016) SPECIAL SERVICES OFFICER (F33AN-16A) TEST #09 (11/15/2016) STOCK & RECEIVING CLERK (D37NN-16) (5/11/2016) The Secretary briefed the Commission regarding this request. Page 6 of 12 CITY OF LONG BEACH WEDNESDAY, MAY 3, 2017 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM A motion was made by Commissioner Smith Watts, seconded by Commissioner Perry, to approve recommendation. The motion carried by the following vote: Yes: 5 - Charles Hicks, Carolyn M. Smith Watts, Robin Perry, Phyllis Arias and Rick McGilton-McGlamery 10. 17-099CS RECOMMENDATION TO APPLY the terms of compensation of the 2016-2019 Memoranda of Understanding with the Long Beach Managers Association to the Executive Director of the Civil Service Commission. President McGilton-McGlamery briefed the Commission regarding this request. Effective October 1, 2016, the Executive Director shall receive a 2% percent general wage increase. Effective October 1, 2017, the Executive Director shall receive a 2% percent general wage increase. Effective October 1, 2018, the Executive Director shall receive a 2% percent general wage increase. City shall make a one-time ad hoc lump sum payment of 3 percent (3%) of annual base pay in accordance with Appendix E. The one-time lump sum payment is for service during the period of October 1, 2015 through September 30, 2016. A motion was made by Commissioner Hicks, seconded by Commissioner Perry, to Apply the terms of compensation of the 2016-2019 Memoranda of Understanding with the Long Beach Managers Association to the Executive Director of the Civil Service Commission . The motion carried by the following vote: Yes: 5 - Charles Hicks, Carolyn M. Smith Watts, Robin Perry, Phyllis Arias and Rick McGilton-McGlamery Page 7 of 12 CITY OF LONG BEACH WEDNESDAY, MAY 3, 2017 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 11. 17-100CS RECOMMENDATION TO APPROVE PROPOSED CIVIL SERVICE DEPARTMENT BUDGET (Fiscal Year 2017-2018) Staff report prepared by Kandice Taylor-Sherwood, Executive Director, Civil Service Consideration of proposed Civil Service Department Budget for Fiscal Year 2018. Ms. Taylor-Sherwood presented the proposed Civil Service Department budget for Fiscal Year 2018 to the Commission. After discussion, it was moved by Commissioner Arias, Seconded by Commissioner Perry to approve the proposed budget and have the Executive Director sign and submit to the Mayor’s Office. A motion was made by Vice President Arias, seconded by Commissioner Perry, to approve recommendation. The motion carried by the following vote: Yes: 5 - Charles Hicks, Carolyn M. Smith Watts, Robin Perry, Phyllis Arias and Rick McGilton-McGlamery 12. 17-101CS ELECTION FOR COMMISSION OFFICERS A motion was made by President McGilton-McGlamery to open nomination for election of Commission Officers. The motion passed by Voice Vote. Yes: 5 - Charles Hicks, Carolyn M. Smith Watts, Robin Perry, Phyllis Arias and Rick McGilton-McGlamery A motion was made by Commissioner Hicks, seconded by Commissioner Perry, to approve recommendation to nominate Phyllis Arias for the office of President. The motion carried by the following vote: Yes: 5 - Charles Hicks, Carolyn M. Smith Watts, Robin Perry, Phyllis Arias and Rick McGilton-McGlamery Page 8 of 12 CITY OF LONG BEACH WEDNESDAY, MAY 3, 2017 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM A motion was made by Vice President Arias, seconded by Commissioner Perry, to approve recommendation to nominate Carolyn M. Smith Watts for the office of Vice President. The motion carried by the following vote: Yes: 5 - Charles Hicks, Carolyn M. Smith Watts, Robin Perry, Phyllis Arias and Rick McGilton-McGlamery On behalf of the Commission, Commissioner Perry thanked President McGilton-McGlamery for his leadership during his term as President. President McGilton-McGlamery thanked the Commissioners, Ms. Taylor-Sherwood and Civil Service staff for their assistance. A motion was made by President McGilton-McGlamery to close nomination for election of Commission Officers. The motion passed by Voice Vote. Page 9 of 12 CITY OF LONG BEACH WEDNESDAY, MAY 3, 2017 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM MANAGERS’ REPORT Recruitment & Selection Special Projects Administration Support Services Executive Director Ms. Slaten invited the Commission to the next phase of the Police Sergeant examination. Ms. Slaten said she met with Fire Department regarding upcoming Fire Recruit. Ms. Slaten thanked Administrative Support Service staff for their support. Ms. McDonald informed the Commission of new features to the OHC in Neogov. These new features will affect the hiring departments. Mr. Pfingsthorn thanked the Commission for approving the proposed Civil Service Department Budget. Mr. Pfingsthorn informed the Commission the proposed budget will be forwarded to the Mayor’s Office to be included in the City budget. Mr. Pfingsthorn informed the Commission he is working the Estimates to Close for the current fiscal year. Ms. Taylor-Sherwood informed the Commission she assisted with Washington Middle School interviews for Education Equals Opportunity Too (E=O2). She said middle school students go through a competitive interview rounds for a paid internship. Ms. Taylor-Sherwood said it was a great opportunity to connect with our youth and serve with fellow department heads. Ms. Taylor-Sherwood said she participated in the Beach Streets event. She thanked Keion and Stephanie for working the Civil Service table. Ms. Taylor-Sherwood said she is working into partnering with departments to attend recruitment events. Ms. Taylor-Sherwood informed the Commission there are two more classes left for the Executive Leadership Long Beach series. UNFINISHED BUSINESS Ms. Taylor-Sherwood submitted to the Commission a draft letter of the roles and responsibilities of the Commission. Ms. Taylor-Sherwood asked for the Commission’s feedback on the letter. She said she will add the feedback and revisions and have it ready for next Commission meeting on May 17, 2017. Page 10 of 12 CITY OF LONG BEACH WEDNESDAY, MAY 3, 2017 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM NEW BUSINESS COMMENTS FROM PUBLIC – The Civil Service Commission will hear from members of the public on matters within the Commission’s jurisdiction. Commissioner Smith-Watts informed she was invited to a recruitment event at Long Beach City College. She said it was great to see other departments partnering with Civil Service in their recruitment efforts. ADJOURNMENT 8:30 A.M. – HEARING 01-S-1617 Page 11 of 12 CITY OF LONG BEACH WEDNESDAY, MAY 3, 2017 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM NOTE: If written language translation of the Commission agenda and minutes for non-English speaking persons is desired, please make your request by phone to the Office of the City Clerk at (562) 570-6101, 72 business hours prior to the Commission meeting. Kung nais ang pagsasalin ng nakasulat na wika ng agenda ng Komisyon at ang minutes para sa mga taong hindi nagsasalita ng Ingles, mangyaring isagawa ang iyong hiling sa pamamagitan ng telepono sa Opisina ng Clerk ng Lungsod sa (562) 570-6101, 72 oras ng negosyo bago ang pagpupulong ng Commission. Si desea obtener la traducción escrita en otro idioma de la agenda y actas de la comisión para personas que no hablan inglés, haga su solicitud por teléfono a la Oficina de la Secretaría Municipal al (562) 570-6101, 72 horas hábiles antes de la reunión de la comisión. Page 12 of 12