Civil Service Commission

CITY OF LONG BEACH WEDNESDAY, SEPTEMBER 6, 2017 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM Phyllis Arias, President Charles Hicks Jr., Commissioner Carolyn M. Smith Watts, Vice President Rick McGilton-McGlamery, Commissioner Robin Perry, Commissioner Kandice Taylor-Sherwood, Executive Director FINISHED AGENDA & MINUTES FLAG SALUTE ROLL CALL Commissioners Charles Hicks, Robin Perry, Carolyn M. Smith Watts and Phyllis Present: Arias Commissioners Rick McGilton-McGlamery Absent: Kandice Taylor-Sherwood, Executive Director & Secretary Crystal Slaten, Recruitment & Selection Officer, Acting Secretary Maria Alamo, Executive Assistant Monica Kilaita, Deputy Attorney Sheree Valdoria, Personnel Analyst Shellie Goings, Personnel Analyst Stacey Lewis, Director of Human Resources, Harbor Glendy Martinez, Personnel Analyst, Human Resources Alejandrina Basquez, Director of Human Resources, Human Resources Amber Ahlo, Administrative Officer, Library Services Sandra Kennedy, Administrative Officer, Financial Management Meg Rau, Human Resources Officer, Human Resources Jessica Stoudenmire, Administrative Analyst, Water Department Paula Gallegos, Personnel Administrator, Police Page 1 of 11 CITY OF LONG BEACH WEDNESDAY, SEPTEMBER 6, 2017 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM COMMENTS FROM PUBLIC – The Civil Service Commission will hear from members of the public on matters within the Commission’s jurisdiction. Ms. Taylor-Sherwood informed that on the last Commission meeting, Commissioner Hicks requested to agendize the status of Special Services Officer position. Ms. Taylor-Sherwood informed that the item is not agendize for this commission meeting, and it will be agendize for the commission meeting on September 20, 2017. Ms. Taylor-Sherwood also informed that at the end of today’s meeting, the Human Resources Department will be given the opportunity to update the commission regarding the status of the Special Services Officer position. 1. 17-172CS Recommendation to approve minutes: Regular Meeting of August 16, 2017 A motion was made by Commissioner Hicks, seconded by Commissioner Perry, to approve a discussion on this item. The motion carried by the following vote: Yes: 4 - Charles Hicks, Robin Perry, Carolyn M. Smith Watts and Phyllis Arias Absent: 1 - Rick McGilton-McGlamery Commissioner Perry stated in reviewing the minutes there is a slight error in the motion. The motion indicates that it was moved to approve recommendation; that is accurate, but it was moved to approve recommendation with the exception made by the commission. Commissioner Perry requested the motion to agenda item No. 17-171 CS reflects the exception of omitting item 7. A motion was made by Commissioner Perry, seconded by Vice President Smith Watts, to approve the recommendation of the minutes of Civil Service Commission meeting for August 16, 2017 with the exception made by the Commissioners. Therefore, Commissioner Perry moved to approve the minutes with that modification The motion carried by the following vote: Yes: 4 - Charles Hicks, Robin Perry, Carolyn M. Smith Watts and Phyllis Arias Page 2 of 11 CITY OF LONG BEACH WEDNESDAY, SEPTEMBER 6, 2017 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM Absent: 1 - Rick McGilton-McGlamery CONSENT CALENDAR (2-7): Passed the Consent Calendar A motion was made by Vice President Smith Watts, seconded by Commissioner Perry, to approve Consent Calendar Items, except for items. The motion carried by the following vote: Yes: 4 - Charles Hicks, Robin Perry, Carolyn M. Smith Watts and Phyllis Arias Absent: 1 - Rick McGilton-McGlamery 2. 17-173CS Recommendation to approve examination results: Animal Control Officer (Established 8/18/17) Chief Surveyor (Established 9/1/17) Deputy Chief Harbor Engineer Test #02 (Established 8/21/17) Gas Field Service Representative (Established 8/22/17) Hazardous Materials Specialist Test #01 (Established 8/30/17) Maintenance Planner (Established 8/23/17) Police Officer - Lateral Test #08 (Established 8/14/17) Refuse Operator Test #05 (Established 8/28/17) Systems Technician Test #01 - AMENDED (Established 8/8/17) A motion was made to approve recommendation on the Consent Calendar. Page 3 of 11 CITY OF LONG BEACH WEDNESDAY, SEPTEMBER 6, 2017 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 3. 17-174CS Recommendation to receive and file bulletin(s): Clerk Typist Customer Services Supervisor Senior Engineering Technician Senior Program Manager - Water Terminal Services Representative Water Utility Supervisor A motion was made to approve recommendation on the Consent Calendar. 4. 17-175CS Recommendation to receive and file retirement(s): Wanda Miller/Clerk Supervisor/Police (20 yrs., 1 day) Ollie Washington/Clerk Typist III/Police (39 yrs., 18 days) Sue Yandall/Police Property & Supply Clerk I/Police (35 yrs., 6 mos.) Michael Jackson/Police Officer/Police (24 yrs., 11 mos.) Julie Anderson/Police Sergeant (23 yrs., 9 mos.) A motion was made to approve recommendation on the Consent Calendar. 5. 17-176CS Recommendation to receive and file resignation(s): Leonard Baca/Senior Librarian/Library Services (6 mos., 11 days) Sean Saxton/Electrician/Water (1 yr., 1 day) Christine Hardy Public Safety Dispatcher/Disaster Preparedness and Emergency Communications (2 yrs., 10 mos.) Kevin Riley/Traffic Engineering Associate II/Public Works (7 yrs., 2 mos.) A motion was made to approve recommendation on the Consent Calendar. Page 4 of 11 CITY OF LONG BEACH WEDNESDAY, SEPTEMBER 6, 2017 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 6. 17-177CS Recommendation to approve transfer(s): Adela Rodriguez/Senior Accountant/Airport to Senior Accountant/Health A motion was made to approve recommendation on the Consent Calendar. 7. 17-178CS Recommendation to approve downgrade (voluntary): Sedonia Davidson/Special Services Officer III/Police to Special Services Officer II/Police REGULAR AGENDA 8. 17-179CS RECOMMENDATION FOR PROVISIONAL APPOINTMENT - Roger Estrada, Office Services Assistant III Communication from Glenda Williams, Director of Library Services, Library The Secretary briefed the Commission regarding this request. Ms. Ahlo was present to answer any questions. A motion was made by Commissioner Perry, seconded by Vice President Smith Watts, to approve recommendation. The motion carried by the following vote: Yes: 4 - Charles Hicks, Robin Perry, Carolyn M. Smith Watts and Phyllis Arias Absent: 1 - Rick McGilton-McGlamery Page 5 of 11 CITY OF LONG BEACH WEDNESDAY, SEPTEMBER 6, 2017 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 9. 17-180CS RECOMMENDATION TO EXTEND NON-CAREER HOURS (Nicholas Cedeno, Special Services Officer II Communication from Stacey Lewis, Director of Human Resources, Harbor The Secretary briefed the Commission regarding this request. A representative from the Harbor Department was present to answer any questions. A motion was made by Commissioner Perry, seconded by Vice President Smith Watts, to approve recommendation. The motion carried by the following vote: Yes: 4 - Charles Hicks, Robin Perry, Carolyn M. Smith Watts and Phyllis Arias Absent: 1 - Rick McGilton-McGlamery 10. 17-181CS RECOMMENDATION TO REAPPOINT RESIGNED EMPLOYEE - Brian Lam, Safety Specialist III Communication from Stacey Lewis, Director of Human Resources, Harbor The Secretary briefed the Commission regarding this request. A representative from the Harbor Department was present to answer any questions. A motion was made by Commissioner Perry, seconded by Vice President Smith Watts, to approve recommendation. The motion carried by the following vote: Yes: 4 - Charles Hicks, Robin Perry, Carolyn M. Smith Watts and Phyllis Arias Absent: 1 - Rick McGilton-McGlamery Page 6 of 11 CITY OF LONG BEACH WEDNESDAY, SEPTEMBER 6, 2017 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 11. 17-182CS RECOMMENDATION TO APPROVE EXTENSION OF EXPIRING ELIGIBLE LISTS (6 months) Staff report prepared by Kandice Taylor-Sherwood, Executive Director Airport Public Affairs Assistant (EF3NN-17) (3/21/2017) - 3 months Business Systems Specialist (H67AN-16) Test #5 (9/23/2016) Business Systems Specialist GIS (H67AN-17A) Test #2 (3/3/2017) Business Systems Specialist -WEB DESIGNER (H67AN-17B) Test #2 (3/3/2017) Communication Specialist (H68AN-16) Test #2 (9/15/2016) Criminalist (F06AN-17) Test #1 (3/7/2017) Maintenance Assistant (JA3AN-17) Test #1 (3/28/2017) Permit Center Supervisor (ED9NN-16) (9/28/2016) - 3 months Petroleum Engineering Associate (K37AN-17) Test #1 (3/17/2017) Petroleum Operations Coordinator (K45AN-16) Test #1 (9/13/2016) Police Officer - Lateral (F23NN-16B) Test #4 (3/7/2017) Public Safety Dispatcher (J45AN-17A) Test #2 (3/7/2017) Public Safety Dispatcher (J45AN-17A) Test #3 (3/23/2017) Public Safety Dispatcher-LATERAL (J45AN-17C) Test #6 (3/23/2017) Public Safety Dispatcher-POST WAIVER (J45AN-17B) Test #3 (3/7/2017) Senior Combination Building Inspector (K90NN-17 Test #1 (3/30/2017) Special Services Officer (F33AN-16A) Test #14 (3/21/2017) Systems Support Specialist (H69AN-16) Test #2 (9/13/2016) - 3 months Systems Support Specialist (H69AN-16) Test #3 (9/23/2016) - 3 months Senior Accountant (C32NN-16) (7/6/2016) - 3 months Retroactive 7/5/2017 The Secretary informed that departments have requested a 3 months extension approval for Airport Public Affairs Assistant, Permit Center Supervisor, Systems Support Specialist classifications, and a 3 months retroactive extension for Senior Accountant classification. The Secretary informed that the departments have requested a 6 months extension approval for all the other classifications. Page 7 of 11 CITY OF LONG BEACH WEDNESDAY, SEPTEMBER 6, 2017 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM A motion was made by Commissioner Hicks, seconded by Commissioner Perry, to approve recommendation. The motion carried by the following vote: Yes: 4 - Charles Hicks, Robin Perry, Carolyn M. Smith Watts and Phyllis Arias Absent: 1 - Rick McGilton-McGlamery Page 8 of 11 CITY OF LONG BEACH WEDNESDAY, SEPTEMBER 6, 2017 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM MANAGERS’ REPORT Recruitment & Selection Special Projects Administration Support Services Executive Director Recruitment & Selection: Ms. Slaten informed the Commission that the Harbor Department hired a non-career employee to assist the Civil Service Department, and Ms. Carolyn Pen was selected for that position. Ms. Slaten thanked Ms. McDonald for her assistance with Senior Program Manager job classification. Ms. Slaten thanked Administration Support Division for their assistance. Executive Director: Ms. Taylor-Sherwood thanked Ms. Alamo for her assistance in the budget process. Ms. Taylor-Sherwood thanked Human Resources Department as well as the Financial Management Department for providing on-the-job training for Ms. Alamo. Ms. Taylor-Sherwood updated the status of the Performance Management Evaluation System project for Civil Service Department which was started a year ago. Ms. Taylor-Sherwood requested directions from the Commissioners to move forward with the implementation of the project. Commissioner Hicks suggested that this item to be agendize for the next commission meeting on September 20, 2017. Commissioner Perry requested information on Meet and Confer process. UNFINISHED BUSINESS Ms. Basquez updated the Commission regarding the status of the Special Services Officer classification. Commissioner Hicks requested that the item be agendize for the next Commission meeting on September 20, 2017. Page 9 of 11 CITY OF LONG BEACH WEDNESDAY, SEPTEMBER 6, 2017 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM NEW BUSINESS COMMENTS FROM PUBLIC – The Civil Service Commission will hear from members of the public on matters within the Commission’s jurisdiction. Vice President of the IAM was present to answer any questions, and thanked the Commission for evaluating the Special Services Officer position. Commissioner Watts thanked the public for being present at the Commission meeting for Special Services Officer position. ADJOURNMENT HEARING – 17-D-1617 Hearing rescheduled. Page 10 of 11 CITY OF LONG BEACH WEDNESDAY, SEPTEMBER 6, 2017 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM NOTE: If written language translation of the Commission agenda and minutes for non-English speaking persons is desired, please make your request by phone to the Office of the City Clerk at (562) 570-6101, 72 business hours prior to the Commission meeting. Kung nais ang pagsasalin ng nakasulat na wika ng agenda ng Komisyon at ang minutes para sa mga taong hindi nagsasalita ng Ingles, mangyaring isagawa ang iyong hiling sa pamamagitan ng telepono sa Opisina ng Clerk ng Lungsod sa (562) 570-6101, 72 oras ng negosyo bago ang pagpupulong ng Commission. Si desea obtener la traducción escrita en otro idioma de la agenda y actas de la comisión para personas que no hablan inglés, haga su solicitud por teléfono a la Oficina de la Secretaría Municipal al (562) 570-6101, 72 horas hábiles antes de la reunión de la comisión. Page 11 of 11