Civil Service Commission

CITY OF LONG BEACH WEDNESDAY, MAY 2, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM Phyllis Arias, President Charles Hicks Jr., Commissioner Carolyn M. Smith Watts, Vice President Rick McGilton-McGlamery, Commissioner Robin Perry, Commissioner Kandice Taylor-Sherwood, Executive Director FINISHED AGENDA & MINUTES President Arias called the meeting to order at 8:05 a.m. FLAG SALUTE President Arias asked Matthew Gruneisen, Assistant Chief of the Support Services Bureau, Long Beach Fire Department, to lead the Pledge of Allegiance. ROLL CALL Delayed by a prior commitment, Vice-President Carolyn Smith Watts arrived at 8:08 a.m., shortly after President Arias called the meeting to order. The record of votes by Vice-President Smith Watts begins with Regular Agenda Item #7. Commissioners Charles Hicks, Rick McGilton-McGlamery, Robin Perry, Carolyn Present: M. Smith Watts and Phyllis Arias Page 1 of 12 CITY OF LONG BEACH WEDNESDAY, MAY 2, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM Kandice Taylor-Sherwood, Executive Director Crystal Slaten, Deputy Director, and Recruitment and Selection Officer Caprice McDonald, Special Projects Officer Rose Katsuki, Special Projects Officer Sheree Valdoria, Personnel Analyst Shellie Goings, Personnel Analyst Carolyn Pen, Administrative Analyst An Lan Pham, Assistant Administrative Analyst Kris Ramos, Assistant Administrative Analyst Maria Macias, Personnel Assistant Carmelita Underwood, Administrative Analyst-NC Sharon Hamilton, Administrative Aide Keion Bryant Sr., Administrative Analyst-NC Gary Anderson, Principal Deputy City Attorney Matthew Gruneisen, Assistant Chief, Support Services Bureau, Fire Department James Farley, Captain, Training Division, Support Services Bureau, Fire Department Rudy Komisza, Commander, Training Division, Police Department Paula Gallegos, Personnel Administrator, Police Department Brian McPhail, Sergeant, Training Division, Police Department Sandy Witz, Assistant Director of Human Resources, Harbor Department Mindy DeYoung, Personnel Analyst, Human Resources Sofia Style, FUSE Executive Fellow, Office of the City Manager COMMENTS FROM THE PUBLIC – The Civil Service Commission will hear from members of the public on matters within the Commission’s jurisdiction. 1. 18-088CS Recommendation to approve minutes: Regular Meeting of April 25, 2018 A motion was made by Commissioner Hicks, seconded by Commissioner Perry, to approve recommendation. The motion carried by the following vote: Yes: 4 - Charles Hicks, Rick McGilton-McGlamery, Robin Perry and Phyllis Arias Excused: 1 - Carolyn M. Smith Watts Page 2 of 12 CITY OF LONG BEACH WEDNESDAY, MAY 2, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM CONSENT CALENDAR (2 – 6): Passed the Consent Calendar A motion was made by Commissioner Perry, seconded by Commissioner McGilton-McGlamery, to approve Consent Calendar Items. The motion carried by the following vote: Yes: 4 - Charles Hicks, Rick McGilton-McGlamery, Robin Perry and Phyllis Arias Excused: 1 - Carolyn M. Smith Watts 2. 18-089CS Recommendation to approve examination results: Business Systems Specialist Test #03 (Established 04/23/18) Police Officer - Lateral Test #16 (Established 04/23/18) Public Safety Dispatcher - NTN Exam Test #01 (Established 04/23/18) Public Safety Dispatcher - POST Waiver Test #01 (Established 04/23/18) School Guard Test #05 (Established 04/26/18) Special Services Officer Test #26 (Established 04/23/18) A motion was made to approve recommendation on the Consent Calendar. 3. 18-090CS Recommendation to receive and file bulletin(s): Battalion Chief Community Services Supervisor A motion was made to approve recommendation on the Consent Calendar. Page 3 of 12 CITY OF LONG BEACH WEDNESDAY, MAY 2, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM 4. 18-091CS Recommendation to receive and file disability retirement(s): David Corcoran/Police Officer/Police (20 yrs., 5 mos.) A motion was made to approve recommendation on the Consent Calendar. 5. 18-092CS Recommendation to receive and file resignation(s): Maria Castillo/Engineering Technician I/Energy Resources (2 yrs., 4 mos.) Araceli Guzman/Police Recruit/Police (1 mo., 26 days) Damien Vaden/Commercial Diver II/Harbor (7 yrs., 10 mos.) Juan Hernandez/Mechanical Supervisor/Public Works (3 yrs., 6 mos.) Duane Wyant/Maintenance Assistant III/Parks, Recreation & Marine (21 yrs., 6 mos.) A motion was made to approve recommendation on the Consent Calendar. Page 4 of 12 CITY OF LONG BEACH WEDNESDAY, MAY 2, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM 6. 18-093CS Recommendation to Approve Extension of Expiring Eligible Lists (6 months) Staff report prepared by Kandice Taylor-Sherwood, Executive Director ADMINISTRATIVE ANALYST (EA8AN-18) TEST #01 (11/9/2017) - 1 month COMBINATION BUILDING INSPECTOR (K87NN-18) TEST #01 (11/17/2017) GAS CONSTRUCTION WORKER (F52AN-17) (5/12/2017) HARBOR MAINTENANCE MECHANIC (N32AN-17) (5/12/2017) - 3 months NURSE PRACTITIONER (G12NN-18) TEST #03 (11/8/2017) PLAN CHECKER - ELECTRICAL (K39NN-18) TEST #01 (11/14/2017) - 1 month POLICE OFFICER - LATERAL (F23NN-18) TEST #10 (11/28/2017) POLICE RECRUIT (F63NN-17F) TEST #02 (11/30/2017) PUBLIC HEALTH NURSE (G19NN-18) TEST #02 (11/10/2017) PUBLIC HEALTH NUTRITIONIST (G21AN-18) TEST #02 (11/10/2017) SCHOOL GUARD (F31N1-18) TEST #02 (11/15/2017) SYSTEMS SUPPORT SPECIALIST (H69AN-18) TEST #01 (11/21/2017) SYSTEMS TECHNICIAN (H70AN-17) TEST #01 (8/8/2017) TREE TRIMMER (J66AN-17) (11/22/2016) A motion was made to approve recommendation on the Consent Calendar. REGULAR AGENDA Page 5 of 12 CITY OF LONG BEACH WEDNESDAY, MAY 2, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM 7. 18-094CS RECOMMENDATION FOR EXTENSION OF PROVISIONAL APPOINTMENT - Todd Thienngern, Office Systems Analyst III Communication from Stacey Lewis, Director of Human Resources, Harbor Ms. Taylor-Sherwood briefed the Commission on this request. Sandy Witz, Assistant Director of Human Resources for the Harbor Department was present to answer questions from the Commission. A brief discussion followed between President Arias, Ms. Taylor-Sherwood, Ms. Slaten and Ms. Witz, with the Commission ultimately approving the request. A motion was made by Commissioner Perry, seconded by Commissioner Hicks, to approve recommendation. The motion carried by the following vote: Yes: 5 - Charles Hicks, Rick McGilton-McGlamery, Robin Perry, Carolyn M. Smith Watts and Phyllis Arias Page 6 of 12 CITY OF LONG BEACH WEDNESDAY, MAY 2, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM 8. 18-095CS RECOMMENDATION TO APPROVE EXAMINATION RESULTS - Police Recruit Staff Report prepared by Kris Ramos, Assistant Administrative Analyst Mr. Ramos provided the Commission with a detailed report of the recent Police Recruit examination, noting that 1,438 applications were received, with 581 of those applicants becoming eligible through the combined NTN and Pellet B testing processes. A discussion followed with Mr. Ramos, the Commissioners, Ms. Taylor-Sherwood, Ms. Slaten, Ms. McDonald, Commander Komisza and Sergeant McPhail. Commissioner Perry commended Mr. Ramos and his recruitment team for their extraordinary work and outreach efforts to attract more Police Recruit applicants. Mr. Ramos’ report was received and filed. This CS-Agenda Item was received and filed. 9. 18-096CS RECOMMENDATION TO APPROVE PROTEST OF EXAMINATION ITEM(S) - Fire Engineer Staff Report prepared by Shellie Goings, Personnel Analyst Ms. Goings provided the Commission with a detailed report on the list of questions which were protested during the recent Fire Engineer examination. A discussion followed with Ms. Goings and the Commissioners, with the Commission ultimately approving the recommendation. A motion was made by Commissioner Hicks, seconded by Vice President Smith Watts, to approve recommendation. The motion carried by the following vote: Yes: 5 - Charles Hicks, Rick McGilton-McGlamery, Robin Perry, Carolyn M. Smith Watts and Phyllis Arias Page 7 of 12 CITY OF LONG BEACH WEDNESDAY, MAY 2, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM MANAGERS’ REPORT Recruitment & Selection Special Projects Administration Support Services Executive Director Recruitment & Selection Ms. Slaten invited the Commissioners to attend the Long Beach Gay Pride Festival 2018, scheduled for Saturday and Sunday, May 19-20, 2018. Civil Service staff will be recruiting at the annual event. Ms. Slaten thanked the Long Beach Fire Department for allowing the Recruitment and Selection Division (RSD) to use their conference room for training on Monday, April 30th. RSD staff discussed policies and procedures, revised templates, and will continue to meet on a regular schedule to enhance efficiency in their Division. Ms. Slaten updated the Commission on the on-line requisition process that will be piloted in the next few weeks. Ms. Slaten invited the Commissioners to attend the LBFD Recruit graduation, scheduled for Saturday, May 26, 2018. Commissioner McGilton-McGlamery asked if other city departments planned to attend the Long Beach Gay Pride Festival 2018, to conduct recruiting efforts. Ms. Slaten advised that Long Beach Police and Fire Departments will be in attendance. RSD staff also use an Outlook calendar to track events for potential recruiting opportunities. Special Projects Ms. McDonald recapped details from Phase 2 of the NEOGOV Performance Management Pilot Study. A lab session is scheduled for Thursday, May 3rd, to allow managers and employees to practice using the system. Besides Union Representatives who attended the first phase of the Perform Pilot Study, representatives from other bargaining units will also be invited to use the Perform tool, to ensure all employees are well-represented. Administration Support Services Ms. Taylor-Sherwood advised that Ms. Alamo had a personal commitment and was unable to attend today’s meeting. Executive Director’s Report Ms. Taylor-Sherwood thanked Kris Ramos and his recruitment support team for their extraordinary efforts to ensure a successful Police Recruit testing process. Page 8 of 12 CITY OF LONG BEACH WEDNESDAY, MAY 2, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM Ms. Taylor-Sherwood commended Sergeant Brian McPhail for his progressive and ingenious approach to marketing the Police Department. She thanked him for his leadership and commitment in supporting Civil Service recruiting efforts. Ms. Taylor-Sherwood thanked Shellie Goings for managing and mentoring the three CSULB interns. Ms. Goings facilitated the introductory overview and tour for the interns who are wrapping up their practicums in the next few weeks. Ms. Taylor-Sherwood also acknowledged Ms. Goings for facilitating a recent training session of Montage for other agencies. Ms. Taylor-Sherwood commended Ms. Slaten for her outstanding leadership and commitment to improving processes for the Recruitment and Selection Division. Ms. Taylor-Sherwood has received positive feedback from other city department personnel who have worked closely with RSD Analysts on recent exams, and they have expressed their appreciation for how responsive and collaborative RSD staff are; due in large part to Ms. Slaten’s enthusiasm and energy. UNFINISHED BUSINESS Commissioner Hicks inquired if there were any updates regarding the Special Services Officer position. Ms. Taylor-Sherwood will contact Ms. Debbie Mills and will provide a report at a future CSC meeting. NEW BUSINESS Page 9 of 12 CITY OF LONG BEACH WEDNESDAY, MAY 2, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM COMMENTS FROM THE PUBLIC – The Civil Service Commission will hear from members of the public on matters within the Commission’s jurisdiction. Stacey Lewis, Director of Human Resources for the Harbor Department acknowledged Charles Hicks Jr., Rick McGilton-McGlamery, and Robin Perry, for their extraordinary dedication and service to the City of Long Beach during their appointments as Civil Service Commissioners. Ms. Lewis also commended Ms. Taylor-Sherwood and Ms. Slaten for their outstanding leadership of the Civil Service Department, and working seamlessly with the Commission to streamline requests for other city departments. Ms. Lewis acknowledged Ms. Sandy Witz, Assistant Director of Human Resources for the Harbor Department, Ms. Taylor-Sherwood, and Ms. McDonald for collaborating on the Performance Management Pilot Project. On behalf of the Port of Long Beach, Ms. Lewis thanked Commissioners Hicks, Jr., McGilton-McGlamery, and Perry for their unwavering support over the years and wished them well in their future endeavors. Ms. McDonald acknowledged Ms. Lewis and Ms. Witz of the Harbor Department for their support of the Performance Management Pilot Project. President Arias invited everyone to attend the farewell reception immediately following the adjournment of the meeting, to honor of Commissioner Hicks, Jr., Commissioner McGilton-McGlamary, and Commissioner Perry, who will be leaving the Civil Service Commission. President Arias thanked the Commissioners for their dedication and commitment to the City of Long Beach, and acknowledged the numerous contributions they made to the Commission through the years. Vice-President Smith Watts also thanked the departing Commissioners for their service and challenged them to remain engaged in the community. She added that Commissioner Hicks, Jr., Commissioner McGilton-McGlamery, and Commissioner Perry have left an indelible impression on the City and the Civil Service Commission; their influence will be felt for years to come and their efforts on behalf of the Commission are deeply appreciated. Page 10 of 12 CITY OF LONG BEACH WEDNESDAY, MAY 2, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM ADJOURNMENT President Arias adjourned the meeting at 8:42 a.m. NO HEARING Farewell Reception for Commissioner Charles Hicks, Jr., Commissioner Rick McGilton-McGlamery, and Commissioner Robin Perry, to be held in the Civil Service Training Room, immediately following the adjournment of this meeting. Page 11 of 12 CITY OF LONG BEACH WEDNESDAY, MAY 2, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM NOTE: If written language translation of the Commission agenda and minutes for non-English speaking persons is desired, please make your request by phone to the Office of the City Clerk at (562) 570-6101, 72 business hours prior to the Commission meeting. Kung nais ang pagsasalin ng nakasulat na wika ng agenda ng Komisyon at ang minutes para sa mga taong hindi nagsasalita ng Ingles, mangyaring isagawa ang iyong hiling sa pamamagitan ng telepono sa Opisina ng Clerk ng Lungsod sa (562) 570-6101, 72 oras ng negosyo bago ang pagpupulong ng Commission. Si desea obtener la traducción escrita en otro idioma de la agenda y actas de la comisión para personas que no hablan inglés, haga su solicitud por teléfono a la Oficina de la Secretaría Municipal al (562) 570-6101, 72 horas hábiles antes de la reunión de la comisión. Page 12 of 12