Civil Service Commission

CITY OF LONG BEACH WEDNESDAY, MAY 16, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM Phyllis Arias, President Charles Hicks Jr., Commissioner Carolyn M. Smith Watts, Vice President Rick McGilton-McGlamery, Commissioner Robin Perry, Commissioner Kandice Taylor-Sherwood, Executive Director FINISHED AGENDA & MINUTES President Arias called the meeting to order at 8:02 a.m. FLAG SALUTE President Arias led the Pledge of Allegiance. ROLL CALL Commissioners Charles Hicks, Rick McGilton-McGlamery, Carolyn M. Smith Present: Watts and Phyllis Arias Commissioners Robin Perry Absent: Page 1 of 10 CITY OF LONG BEACH WEDNESDAY, MAY 16, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM Crystal Slaten, Deputy Director, and Recruitment and Selection Officer Caprice McDonald, Special Projects Officer Maria Alamo, Special Projects Officer Rose Katsuki, Special Projects Officer Sheree Valdoria, Personnel Analyst Shellie Goings, Personnel Analyst Carolyn Pen, Administrative Analyst An Lan Pham, Assistant Administrative Analyst Kris Ramos, Assistant Administrative Analyst Maria Macias, Personnel Assistant Carmelita Underwood, Administrative Analyst-NC Sharon Hamilton, Administrative Aide Gary Anderson, Principal Deputy City Attorney Sandy Witz, Assistant Director of Human Resources, Harbor Michael Goldschmidt, Administrative Officer, Development Services Paula Gallegos, Personnel Administrator, Police Department Glendy Martinez, Personnel Analyst, Human Resources Martin Arroyo, Special Services Officer IV/Sergeant, City Hall Security, Support Bureau, Police COMMENTS FROM THE PUBLIC – The Civil Service Commission will hear from members of the public on matters within the Commission’s jurisdiction. 1. 18-097CS Recommendation to approve minutes: Regular Meeting of May 2, 2018 Suspension Hearing 06-S-1617 Minutes of April 25, 2018 A motion was made by Commissioner Hicks, seconded by Commissioner McGilton-McGlamery, to approve the Regular Meeting Minutes of May 2, 2018. The motion carried by the following vote: Yes: 4 - Charles Hicks, Rick McGilton-McGlamery, Carolyn M. Smith Watts and Phyllis Arias Absent: 1 - Robin Perry Page 2 of 10 CITY OF LONG BEACH WEDNESDAY, MAY 16, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM A motion was made by Commissioner McGilton-McGlamery, seconded by Commissioner Hicks, to approve the Suspension Hearing 06-S-1617 Minutes of April 25, 2018. The motion carried by the following vote: Yes: 4 - Charles Hicks, Rick McGilton-McGlamery, Carolyn M. Smith Watts and Phyllis Arias Absent: 1 - Robin Perry CONSENT CALENDAR (2 - 8): Passed the Consent Calendar A motion was made by Commissioner Hicks, seconded by Vice President Smith Watts, to approve Consent Calendar Items. The motion carried by the following vote: Yes: 4 - Charles Hicks, Rick McGilton-McGlamery, Carolyn M. Smith Watts and Phyllis Arias Absent: 1 - Robin Perry 2. 18-098CS Recommendation to approve examination results: Equipment Mechanic (Established 05/03/18) Microbiologist Test #01 (Established 05/08/18) Refuse Operator Test #12 (Established 05/08/18) A motion was made to approve recommendation on the Consent Calendar. Page 3 of 10 CITY OF LONG BEACH WEDNESDAY, MAY 16, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM 3. 18-099CS Recommendation to receive and file bulletin(s): Laboratory Assistant Office Systems Analyst I-III Park Maintenance Supervisor Petroleum Engineer Storekeeper I-II A motion was made to approve recommendation on the Consent Calendar. 4. 18-100CS Recommendation to receive and file retirement(s): Steve Sanchez/Fire Engineer/Fire (31 yrs., 7 mos.) Michael Garcia/Battalion Chief/Fire (28 yrs., 2 mos.) Kim Nguyen/Administrative Analyst III/Water (29 yrs., 7 mos.) Roland Garrels/Supervisor-Stores and Property/Energy Resources (formerly Long Beach Gas and Oil) (22 yrs., 1 mo.) David McKewen/Gas Construction Worker III/Energy Resources (formerly Long Beach Gas and Oil) (28 yrs., 4 mos.) Jack Barth/Petroleum Operations Coordinator II/Energy Resources (formerly Long Beach Gas and Oil) (17 yrs., 6 mos.) Kenneth Gale/Principal Construction Inspector/Harbor (31 yrs., 11 mos.) Philip Cloughesy/Police Lieutenant/Police (28 yrs., 9 mos.) Janet Cooper/Police Sergeant/Police (24 yrs., 11 mos.) A motion was made to approve recommendation on the Consent Calendar. 5. 18-101CS Recommendation to receive and file disability retirement(s): Daniel Pratt/Police Lieutenant/Police (24 yrs., 5 mos.) A motion was made to approve recommendation on the Consent Calendar. Page 4 of 10 CITY OF LONG BEACH WEDNESDAY, MAY 16, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM 6. 18-102CS Recommendation to receive and file resignation(s): Donald Wright/Special Services Officer III-Armed/Police (16 yrs.) Roberto Rosales/Airport Operations Specialist I/Airport (4 yrs., 10 mos.) Elizabeth Carrasco/Police Recruit/Police (2 mos. 4 days) Wendy Sanchez/Police Recruit/Police (1 mo., 27 days) Steven Valdez/Planner III/Development Services (12 yrs., 10 mos.) Clinton Releford/Maintenance Assistant I/Harbor (20 yrs., 1 mo.) Gerald Goodlow/Special Services Officer II/Police (1 yr., 7 mos.) Kyle Armstrong/Petroleum Operations Coordinator I/Energy Resources (formerly Long Beach Gas and Oil) (1 yr., 3 mos.) Charles Nichols/Senior Civil Engineer/Harbor (5 yrs., 11 mos.) Karla Lopez/Buyer I/Financial Management (1 yr., 6 mos.) A motion was made to approve recommendation on the Consent Calendar. 7. 18-103CS Recommendation to approve reschedule for hearing(s): Dismissal Appeal 30-D-1617, Suggested Dates June 13 & 20, 2018 A motion was made to approve recommendation on the Consent Calendar. 8. 18-104CS Recommendation to receive and file withdrawal of appeal: Dismissal Appeal 26-D-1617 A motion was made to approve recommendation on the Consent Calendar. REGULAR AGENDA There were no Regular Agenda Items to consider for the CSC meeting of May 16, 2018. Page 5 of 10 CITY OF LONG BEACH WEDNESDAY, MAY 16, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM MANAGERS’ REPORT Recruitment & Selection Special Projects Administration Support Services Executive Director Recruitment & Selection Ms. Slaten advised that Ms. Taylor-Sherwood is using vacation time this week to facilitate Supervisory Leadership Academy training for Contra Costa County. On Friday, May 18th, Recruitment and Selection Division (RSD), and Police Department personnel will be recruiting at the 31st Annual Law Enforcement Day at the Veterans Administration Medical Center (5901 E. 7th Street, Long Beach). Ms. Slaten invited Commissioners to attend the event which honors law enforcement personnel. Ms. Slaten obtained admission wristbands for Commissioners who wish to attend the annual Long Beach Lesbian and Gay Pride Festival, scheduled for May 19 and 20, 2018. RSD staff will be recruiting at this event. Ms. Slaten invited Commissioners to attend the graduation ceremony for the Long Beach Fire Department Recruit Class 2018A, on Saturday, May 26, 2018, from 11:00 a.m. to 2:00 p.m., at the LBFD Regional Training Center, located at 2249 Argonne Avenue. Ms. Slaten thanked Sharon Hamilton for collaborating with RSD Analysts Kris Ramos and Maria Macias to revise the Job Fairs page on the Civil Service website, to include all recruiting events. On Monday, May 14th, Ms. Slaten and Ms. Katsuki attended the 5th annual Port of Long Beach “Celebrating Education” event, during which the POLB announced the award of $54,750, in scholarships to local high school and college students. POLB Summer internships were also announced during this reception. Ms. Karen Hernandez, a junior at Long Beach Polytechnic High School and an alumni of Youth Leadership Long Beach, will be performing her eight-week internship in the Civil Service Department. The Civil Service Department welcomes Ms. Hernandez and looks forward to working with her this summer. Sheree Valdoria, Personnel Analyst, provided the Commission with a detailed explanation of the recruiting effort for the Gas Pipeline Welder/Layout Fitter classification; one of the most unique positions in the city. The Department of Energy Resources (formerly Long Beach Gas and Oil), has a critical need for skilled and qualified experts in this field, created by the Page 6 of 10 CITY OF LONG BEACH WEDNESDAY, MAY 16, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM recent retirements of two experienced Gas Pipeline Welder/Layout Fitter employees. Qualified applicants have been scheduled for the two-phase performance examination, which will be conducted by Civil Service Analysts during weekends in May and June, when Department of Energy Resources equipment is available and Energy Resources staff are on-site to supervise the performance piece. Special Projects Ms. McDonald provided the Commission with an update of the Performance Management Pilot Project. Ms. McDonald also explained a recent request that was submitted to her by a city department, asking if it was possible to identify the status of a requisition. As the NEOGOV Administrator, Ms. McDonald researched the issue and created a solution in NEOGOV in which Administrative Officers will receive automatic email notifications of requisitions generated within their respective departments. A test project will be conducted in collaboration with two city departments; Public Works and Library Services. President Arias inquired if employee performance evaluations were being conducted through the electronic Performance Management system. Ms. McDonald advised that the project is still in the laboratory and observation period. The due date for the evaluation of the Performance Management Pilot Project is June 29, 2018. Administration Support Services Ms. Alamo thanked Sharon Hamilton and Keion Bryant of the Special Projects Division for their assistance in updating the Intranet to include resources for Civil Service as well as other city departments. Dispositions are now being uploaded to the Civil Service Intranet and instructional procedures are also available. Ms. Alamo reported on the two-year filing project that was recently completed by Administration Support Services staff. Fifty file boxes which housed 2,071 closed employee files, were moved to permanent storage. Ms. Alamo provided the Commission with an update of the Civil Service Department budget as of April 30, 2018. Executive Director’s Report Ms. Slaten spoke on behalf of Ms. Taylor-Sherwood who is facilitating Supervisory Leadership Academy training this week in Contra Costa County. Executive Director announcements were made by Deputy Director Ms. Slaten under the RSD report. Page 7 of 10 CITY OF LONG BEACH WEDNESDAY, MAY 16, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM UNFINISHED BUSINESS Commissioner Hicks inquired as to the status of the Special Services Officer position. Ms. Slaten will relay Commissioner Hicks’ request to Ms. Taylor-Sherwood, for a report on the SSO classification prior to his departure from the Commission at the end of June 2018. NEW BUSINESS As the first Civil Service Commission meeting for the month of July 2018, falls on the Fourth of July holiday, President Arias suggested moving the CSC meeting of Wednesday, July 4, 2018, to Wednesday, July 11, 2018. President Arias then suggested resuming the regular CSC meeting schedule with the meeting of Wednesday, July 18, 2018. There was discussion and agreement among the Commissioners. The change in the July meeting schedule was confirmed by the Commission, and President Arias formally announced that the Civil Service Commission meetings for July 2018, will be held at 8:00 a.m. on: · Wednesday, July 11, 2018 · Wednesday, July 18, 2018 The Civil Service Commission will then resume their regular meeting schedule in August 2018, with meetings held on the first and third Wednesday of each month. COMMENTS FROM THE PUBLIC – The Civil Service Commission will hear from members of the public on matters within the Commission’s jurisdiction. On behalf of the Civil Service Department and Commission, Deputy Director Ms. Slaten presented Vice-President Smith Watts with a gift to acknowledge her birthday today, Wednesday, May 16, 2018. The Commission wished Vice-President Smith Watts a very happy birthday. Page 8 of 10 CITY OF LONG BEACH WEDNESDAY, MAY 16, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM ADJOURNMENT President Arias adjourned the meeting at 8:18 a.m. NO HEARING Page 9 of 10 CITY OF LONG BEACH WEDNESDAY, MAY 16, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM NOTE: If written language translation of the Commission agenda and minutes for non-English speaking persons is desired, please make your request by phone to the Office of the City Clerk at (562) 570-6101, 72 business hours prior to the Commission meeting. Kung nais ang pagsasalin ng nakasulat na wika ng agenda ng Komisyon at ang minutes para sa mga taong hindi nagsasalita ng Ingles, mangyaring isagawa ang iyong hiling sa pamamagitan ng telepono sa Opisina ng Clerk ng Lungsod sa (562) 570-6101, 72 oras ng negosyo bago ang pagpupulong ng Commission. Si desea obtener la traducción escrita en otro idioma de la agenda y actas de la comisión para personas que no hablan inglés, haga su solicitud por teléfono a la Oficina de la Secretaría Municipal al (562) 570-6101, 72 horas hábiles antes de la reunión de la comisión. Page 10 of 10