Civil Service Commission

CITY OF LONG BEACH WEDNESDAY, JUNE 20, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM Phyllis Arias, President Charles Hicks Jr., Commissioner Carolyn M. Smith Watts, Vice President Rick McGilton-McGlamery, Commissioner Robin Perry, Commissioner Kandice Taylor-Sherwood, Executive Director FINISHED AGENDA & MINUTES President Arias called the meeting to order at 8:03 a.m. FLAG SALUTE President Arias asked Commissioner Rick McGilton-McGlamery to lead the Pledge of Allegiance. President Arias announced that this will be the last appearance for Mr. McGilton-McGlamery in his official capacity as a Civil Service Commissioner. President Arias thanked Commissioner McGilton-McGlamery for his years of service and dedication to the Civil Service Commission, to other Commissioners on which he has previously served, and for his unwavering support of the City of Long Beach. Commissioner McGilton-McGlamery received a standing ovation. ROLL CALL Commissioners Rick McGilton-McGlamery, Carolyn M. Smith Watts and Phyllis Present: O. Arias Commissioners Charles Hicks and Robin Perry Absent: Page 1 of 14 CITY OF LONG BEACH WEDNESDAY, JUNE 20, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM Kandice Taylor-Sherwood, Executive Director and Secretary Crystal Slaten, Deputy Director, and Recruitment and Selection Officer Caprice McDonald, Special Projects Officer Maria Alamo, Special Projects Officer Rose Katsuki, Special Projects Officer Sheree Valdoria, Personnel Analyst Carolyn Pen, Administrative Analyst Sharon Hamilton, Administrative Aide Carmelita Underwood, Administrative Analyst-NC Monica Kilaita, Deputy City Attorney Michael Goldschmidt, Administrative Officer, Development Services Eric Winterset, Superintendent, Fleet Maintenance Division, Financial Management Xavier Espino, Assistant Chief, Fire Prevention Bureau, Fire Michael Caputo, Captain, Operations Bureau, Fire Meg Rau, Administrative Officer, Administrative Services Division, Fire Stacey Lewis, Director of Human Resources, Harbor Paula Ortega, Human Resources Representative, Harbor Mindy DeYoung, Personnel Analyst, Human Resources Tara Haughton, Personnel Analyst, Human Resources Glendy Martinez, Personnel Analyst, Human Resources Nicole Gross, Administrative Analyst, Police Department Russ Ficker, Personnel Services Officer, Public Works Sofia Style, FUSE Executive Fellow, Office of the City Manager COMMENTS FROM THE PUBLIC – The Civil Service Commission will hear from members of the public on matters within the Commission’s jurisdiction. Stacey Lewis, Director of Human Resources, spoke on behalf of the Harbor Department to congratulate Commissioner McGilton-McGlamery for his years of service to the Civil Service Commission and the City of Long Beach. Ms. Lewis thanked Commissioner McGilton-McGlamery for being a strategic partner with the Harbor Department and for his professionalism and expertise in evaluating requests that have been brought to the Commission for consideration. Page 2 of 14 CITY OF LONG BEACH WEDNESDAY, JUNE 20, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM 1. 18-114CS Recommendation to approve minutes: Regular Meeting of June 6, 2018 A motion was made by Commissioner McGilton-McGlamery, seconded by Vice President Smith Watts, to approve recommendation. The motion carried by the following vote: Yes: 3 - Rick McGilton-McGlamery, Carolyn M. Smith Watts and Phyllis O. Arias Absent: 2 - Charles Hicks and Robin Perry CONSENT CALENDAR (2 – 6): Passed the Consent Calendar A motion was made by Vice President Smith Watts, seconded by Commissioner McGilton-McGlamery, to approve Consent Calendar Items. The motion carried by the following vote: Yes: 3 - Rick McGilton-McGlamery, Carolyn M. Smith Watts and Phyllis O. Arias Absent: 2 - Charles Hicks and Robin Perry Page 3 of 14 CITY OF LONG BEACH WEDNESDAY, JUNE 20, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM 2. 18-115CS Recommendation to approve examination results: Community Services Supervisor Test #01(Established 06/08/18) Gas Pipeline Welder/Layout Fitter Test #01 (Established 06/01/18) Office Systems Analyst Test #01 (Established 06/08/18) Petroleum Engineer Test #01 (Established 06/08/18) Police Officer - Lateral Test #18 (Established 06/08/18) Special Services Officer Test #28 (Established 06/08/18) Traffic Painter (Established 06/13/18) A motion was made to approve recommendation on the Consent Calendar. 3. 18-116CS Recommendation to receive and file bulletin(s): Airport Operations Assistant I-II Airport Operations Specialist A motion was made to approve recommendation on the Consent Calendar. 4. 18-117CS Recommendation to receive and file retirement(s): Carmon Linares/Registered Nurse II/Health and Human Services (20 yrs., 5 mos.) David Rodriguez/Water Utility Mechanic III/Water (32 years) Michael Callender/Plumber/Public Works (27 yrs., 10 mos.) Gregory Roberts/Police Officer/Police (24 yrs., 3 mos.) A motion was made to approve recommendation on the Consent Calendar. Page 4 of 14 CITY OF LONG BEACH WEDNESDAY, JUNE 20, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM 5. 18-118CS Recommendation to receive and file resignation(s): Cameron Moore/Ambulance Operator/Fire (2 yrs., 3 mos.) Francisco Martinez/Ambulance Operator/Fire (11 yrs., 8 mos.) Meredith Elguira/Capital Projects Coordinator II/Public Works (10 yrs., 6 mos.) James Rowe/Ambulance Operator/Fire (9 mos., 8 days) Shaun Stanfield/Machinist/Water (3 yrs., 3 mos.) Anne Bergeron/Water Utility Mechanic I/Water (2 yrs., 10 mos.) Valdes Wright/Refuse Operator 1/Public Works (11 mos., 15 days) A motion was made to approve recommendation on the Consent Calendar. 6. 18-119CS Recommendation to approve reschedule for hearing(s): Dismissal Appeal 30-D-1617, Suggested Dates July 18 & 25, August 1 & 29, September 5, 2018 A motion was made to approve recommendation on the Consent Calendar. REGULAR AGENDA Page 5 of 14 CITY OF LONG BEACH WEDNESDAY, JUNE 20, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM 7. 18-120CS RECOMMENDATION TO APPROVE TITLE CHANGE, REVISED CLASSIFICATION SPECIFICATION AND DRAFT BULLETIN - FIREBOAT PILOT Communication from Alejandrina Basquez, Director of Human Resources Staff report prepared by Sheree Valdoria, Personnel Analyst Ms. Taylor-Sherwood briefed the Commission regarding this request. Meg Rau, Administrative Officer, Fire Department, and Subject Matter Experts Xavier Espino, Assistant Chief, Fire Prevention Bureau, and Michael Caputo, Fire Captain were present to answer questions from the Commission. President Arias and Ms. Slaten engaged in a brief discussion regarding this request. A motion was made by Vice President Smith Watts, seconded by Commissioner McGilton-McGlamery, to approve recommendation. The motion carried by the following vote: Yes: 3 - Rick McGilton-McGlamery, Carolyn M. Smith Watts and Phyllis O. Arias Absent: 2 - Charles Hicks and Robin Perry Page 6 of 14 CITY OF LONG BEACH WEDNESDAY, JUNE 20, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM 8. 18-121CS RECOMMENDATION TO APPROVE REVISED CLASSIFICATION SPECIFICATION - SAFETY SPECIALIST Communication from Alejandrina Basquez, Director of Human Resources Staff report prepared by Carolyn Pen, Administrative Analyst Ms. Taylor-Sherwood briefed the Commission regarding this request. President Arias, Vice-President Smith Watts, Commissioner McGilton-McGlamery, and Ms. Taylor-Sherwood engaged in discussion regarding this request. A motion was made by Vice President Smith Watts, seconded by Commissioner McGilton-McGlamery, to approve recommendation. The motion carried by the following vote: Yes: 3 - Rick McGilton-McGlamery, Carolyn M. Smith Watts and Phyllis O. Arias Absent: 2 - Charles Hicks and Robin Perry Page 7 of 14 CITY OF LONG BEACH WEDNESDAY, JUNE 20, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM 9. 18-122CS RECOMMENDATION FOR EXTENSION OF PROBATIONARY PERIOD - Leonard Gutierrez, Maintenance Assistant II Communication from Dale Worsham, Administrative Officer, Airport Department Staff report prepared by An Lan Pham-Jenkins, Assistant Administrative Analyst Ms. Taylor-Sherwood briefed the Commission regarding this request. Colleen Pickens, Administrative Analyst, Airport Department was present to answer questions from the Commission. President Arias, Ms. Pickens, Vice-President Smith Watts, and Ms. Taylor-Sherwood engaged in discussion regarding this request. A motion was made by Commissioner McGilton-McGlamery, seconded by Vice President Smith Watts, to approve recommendation. The motion carried by the following vote: Yes: 3 - Rick McGilton-McGlamery, Carolyn M. Smith Watts and Phyllis O. Arias Absent: 2 - Charles Hicks and Robin Perry Page 8 of 14 CITY OF LONG BEACH WEDNESDAY, JUNE 20, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM 10. 18-123CS RECOMMENDATION FOR EXCEPTION TO CIVIL SERVICE RULES AND REGULATIONS - Article VIII, Section 115(3) - Request in Accordance with Article XI, Section 1102(a)(6) of the Long Beach City Charter, and Article VIII, Section 115(3) of the Civil Service Rules and Regulations, to Utilize Unclassified Position on a Temporary Basis - Unclassified Welder in the Department of Financial Management, Fleet Services Bureau Staff report prepared by An Lan Pham-Jenkins, Assistant Administrative Analyst Ms. Taylor-Sherwood briefed the Commission regarding this request. Russ Ficker, Personnel Services Officer, Public Works Department, and Eric Winterset, Superintendent, Fleet Maintenance Division, Financial Management Department, were present to answer questions from the Commission. Commissioner McGilton-McGlamery, Mr. Ficker, President Arias, Vice-President Smith Watts, Ms. McDonald, Deputy City Attorney Ms. Monica Kilaita, Ms. Taylor-Sherwood, and Director of Human Resources for the Harbor Department Ms. Stacey Lewis engaged in discussion regarding this request. The request was ultimately approved with a stipulation that a Sunset Clause of six months be imposed, and that the Department will submit requests to the Commission for additional six-month extension periods as necessary. In addition, the Commission requests a report be submitted by the Department explaining the process by which the Unclassified Welder was hired. A motion was made by Commissioner McGilton-McGlamery, seconded by Vice President Smith Watts, to approve recommendation. The motion carried by the following vote: Yes: 3 - Rick McGilton-McGlamery, Carolyn M. Smith Watts and Phyllis O. Arias Absent: 2 - Charles Hicks and Robin Perry Page 9 of 14 CITY OF LONG BEACH WEDNESDAY, JUNE 20, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM 11. 18-124CS COMMUNICATION REGARDING REQUEST FOR INVESTIGATION Communication from Ralph Royds, Business Representative, Association of Long Beach Employees (ALBE) Ms. Taylor-Sherwood briefed the Commission regarding this request. Stacey Lewis, Director of Human Resources, Harbor, and Paula Ortega, Human Resources Representative, Harbor, were present to answer questions from the Commission. Commissioner McGilton-McGlamery, President Arias, Vice-President Smith Watts, Deputy City Attorney Ms. Monica Kilaita, Ms. Ortega and Ms. Lewis engaged in discussion regarding this request, with the Commission ultimately approving a motion to refer the request to the Human Resources Division of the Harbor Department for investigation. A motion was made by Commissioner McGilton-McGlamery, seconded by Vice President Smith Watts, to refer the request to the Human Resources Division of the Harbor Department for investigation. The motion carried by the following vote: Yes: 3 - Rick McGilton-McGlamery, Carolyn M. Smith Watts and Phyllis O. Arias Absent: 2 - Charles Hicks and Robin Perry Page 10 of 14 CITY OF LONG BEACH WEDNESDAY, JUNE 20, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM MANAGERS’ REPORT Recruitment & Selection Special Projects Administration Support Services Executive Director Recruitment & Selection Ms. Slaten distributed flyers inviting everyone to attend the Ready Long Beach 2018 Emergency Preparedness Expo, to be held at the CSULB Pyramid on Saturday, September 15, 2018, from 10:00 a.m. to 4:00 p.m. RSD Analysts will be recruiting at this event. RSD Analysts have been at the ECOC all week conducting components of the the Battalion Chief examination. The Police Department has asked Civil Service to open another recruitment for the Police Recruit position. RSD staff will also be working with LBPD to conduct Police Sergeant and Police Lieutenant examinations again in the near future. Sofia Style, Executive FUSE Fellow and the FUSE Corps obtained grant funding to host the FUSE Rapid Innovation Lab at the Water Department on Thursday, June 28th. The lab will engage the "user center design" model to showcase how to streamline the application and hiring process. Ms. Slaten advised that RSD Analyst Stanley Wang has been hired; his first day with Civil Service will be June 28th. Special Projects Ms. McDonald thanked the Port of Long Beach for sharing their training calendar. Sharon Hamilton, Administrative Aide, attended training courses that will very useful in the future for designing and creating reports. Ms. McDonald and Ms. Slaten conducted Civil Service 101 Training for POLB employees. Ms. McDonald held a follow-up meeting with the Montage Representative. Based on information sharing that the City of Long Beach has provided, and by referring Montage to the city of Los Angeles, Montage costs will not increase. Ms. McDonald thanked Shellie Goings, Personnel Analyst, and Ms. Slaten for conducting Montage training for the City of Los Angeles last April. Ms. McDonald thanked Commissioner McGilton-McGlamery for his tenure on the Commission, and his efforts to get to know every Civil Service staff member on a personal, as Page 11 of 14 CITY OF LONG BEACH WEDNESDAY, JUNE 20, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM well as professional level. Commissioner McGilton-McGlamery thanked everyone for their heartfelt best wishes. Administration Support Services Ms. Alamo advised that, after processing the three most recent classified employees in the Department, the Civil Service onboarding process has been revised and improved. With file space expected to be very limited in the new City Hall Building, Administration Support Services will be prioritizing documents to be scanned so that the reference material will still be accessible to staff once the original hard copy back files are stored off-site. Ms. Alamo provided an update on the Civil Service FY19 budget. Executive Director’s Report Ms. Taylor-Sherwood updated the Commission on the status of the broad-based testing RFP she will be submitting to the City Manager’s Office for review. Ms. Taylor-Sherwood is looking forward to the efficiencies that will be brought about with this model. UNFINISHED BUSINESS Commissioner McGilton-McGlamery compiled notes from his subcommittee appointments and will submit them to Ms. Taylor-Sherwood so efforts can be continued by the incoming Commissioners. On behalf of Commission Hicks, Jr., whose second term expires on June 30, 2018, Vice-President Smith Watts asked Ms. Taylor-Sherwood to continue keeping the Commission apprised with any developments regarding the Special Services Officer position; a classification which was of interest and concern to Commissioner Hicks, Jr. President Arias reminded that, due to the July 4th holiday, Civil Service meetings for the month of July 2018, will be held at 8:00 a.m. on: · Wednesday, July 11, 2018 · Wednesday, July 18, 2018 The CSC meeting schedule will resume in August 2018, with meetings held on the first and third Wednesday of each month. Page 12 of 14 CITY OF LONG BEACH WEDNESDAY, JUNE 20, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM NEW BUSINESS Commissioner McGilton-McGlamery addressed his colleagues, Ms. Taylor-Sherwood and the entire Civil Service staff, to thank them for their collective efforts, energy and expertise in getting the job done. Commissioner McGilton-McGlamery commended everyone for their teamwork and for their commitment and dedication to the city. Commissioner McGilton-McGlamery received applause from his fellow Commissioners and the entire audience for being such an inspiration to everyone. COMMENTS FROM THE PUBLIC – The Civil Service Commission will hear from members of the public on matters within the Commission’s jurisdiction. ADJOURNMENT President Arias adjourned the meeting at 8:52 a.m. NO HEARING Page 13 of 14 CITY OF LONG BEACH WEDNESDAY, JUNE 20, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM NOTE: If written language translation of the Commission agenda and minutes for non-English speaking persons is desired, please make your request by phone to the Office of the City Clerk at (562) 570-6101, 72 business hours prior to the Commission meeting. Kung nais ang pagsasalin ng nakasulat na wika ng agenda ng Komisyon at ang minutes para sa mga taong hindi nagsasalita ng Ingles, mangyaring isagawa ang iyong hiling sa pamamagitan ng telepono sa Opisina ng Clerk ng Lungsod sa (562) 570-6101, 72 oras ng negosyo bago ang pagpupulong ng Commission. Si desea obtener la traducción escrita en otro idioma de la agenda y actas de la comisión para personas que no hablan inglés, haga su solicitud por teléfono a la Oficina de la Secretaría Municipal al (562) 570-6101, 72 horas hábiles antes de la reunión de la comisión. Page 14 of 14