Civil Service Commission

CITY OF LONG BEACH WEDNESDAY, SEPTEMBER 5, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM Phyllis O. Arias, President Susana Gonzalez Edmond, Commissioner Carolyn M. Smith Watts, Vice President Megan Kerr, Commissioner Heather Morrison, Commissioner Kandice Taylor-Sherwood, Executive Director FINISHED AGENDA & MINUTES Vice President Smith Watts called the meeting to order at 8:03 a.m. FLAG SALUTE Vice President Smith Watts asked Diane Brown, Administration and Grants Officer for the Disaster Preparedness and Emergency Communications Department to lead the Pledge of Allegiance. ROLL CALL Commissioners Susana Gonzalez Edmond, Megan Kerr, Heather Morrison and Present: Carolyn M. Smith Watts Commissioners Phyllis O. Arias Absent: Page 1 of 12 CITY OF LONG BEACH WEDNESDAY, SEPTEMBER 5, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM Caprice McDonald, Special Projects Officer Maria Alamo, Special Projects Officer Rose Katsuki, Special Projects Officer Sheree Valdoria, Personnel Analyst Shellie Goings, Personnel Analyst Stanley Wang, Personnel Analyst Carolyn Pen, Administrative Analyst An Lan Pham-Jenkins, Assistant Administrative Analyst Maria Macias, Personnel Assistant Sharon Hamilton, Administrative Aide Beatriz Lacerda, Senior Payroll Personnel Assistant Monica Kilaita, Deputy City Attorney Michael Goldschmidt, Administrative Officer, Development Services Robert Belcher, Communications Center Officer, Disaster Preparedness and Emergency Communications Diane Brown, Administration and Grants Officer, Disaster Preparedness and Emergency Communications Sandy Witz, Assistant Director of Human Resources, Harbor Tom Papademetriou, Administrative Officer, Health and Human Services Pamela Bright, Clinical Services Officer, Health and Human Services Dana Anderson, Labor Relations Manager, Human Resources Denise Gonzalez, Personnel Analyst, Human Resources Paula Gallegos, Personnel Officer, Police Department Russ Ficker, Personnel Services Officer, Public Works COMMENTS FROM THE PUBLIC – The Civil Service Commission will hear from members of the public on matters within the Commission’s jurisdiction. 1. 18-163CS Recommendation to approve minutes: Regular Meeting of August 15, 2018 A motion was made by Commissioner Kerr, seconded by Commissioner Morrison, to approve recommendation. The motion carried by the following vote: Yes: 4 - Susana Gonzalez Edmond, Megan Kerr, Heather Morrison and Carolyn M. Smith Watts Page 2 of 12 CITY OF LONG BEACH WEDNESDAY, SEPTEMBER 5, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM Absent: 1 - Phyllis O. Arias CONSENT CALENDAR (2 - 10): Passed the Consent Calendar A motion was made by Commissioner Kerr, seconded by Commissioner Edmond, to approve Consent Calendar Items. The motion carried by the following vote: Yes: 4 - Susana Gonzalez Edmond, Megan Kerr, Heather Morrison and Carolyn M. Smith Watts Absent: 1 - Phyllis O. Arias 2. 18-164CS Recommendation to approve examination results: Airport Operations Assistant (Established 08/17/18) Airport Operations Specialist Test #01 (Established 08/24/18) Housing Specialist (Established 08/29/18) Public Safety Dispatcher - NTN Exam Test #03 (Established 08/17/18) Public Safety Dispatcher - NTN Exam Test #04 (Established 08/31/18) Public Safety Dispatcher - Post Waiver Test #03 (Established 08/17/18) A motion was made to approve recommendation on the Consent Calendar. 3. 18-165CS Recommendation to receive and file bulletin(s): Marina Agent Refuse Field Investigator Supervisor, Commercial Diving A motion was made to approve recommendation on the Consent Calendar. Page 3 of 12 CITY OF LONG BEACH WEDNESDAY, SEPTEMBER 5, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM 4. 18-166CS Recommendation to receive and file retirement(s): Charlene Ussery/Customer Services Supervisor II/Energy Resources (33 yrs., 5 mos.) Mindi Osowski/Assistant Administrative Analyst II/Harbor (17 yrs., 4 mos.) On behalf of the Civil Service Commission, Special Projects Officer Caprice McDonald presented a Certificate of Appreciation to Ms. Charlene Ussery, Customer Services Supervisor II for the Department of Energy Resources, for 33 years, 5 months of distinguished and exemplary service to the City of Long Beach. Ms. McDonald and Vice President Smith Watts recognized the invaluable institutional knowledge that Ms. Ussery developed throughout her employment with the Departments of Financial Management, Long Beach Gas and Oil, and Energy Resources. Vice President Smith Watts also highlighted the impact that the Ussery family has had on the City of Long Beach. Ms. Ussery’s husband, Mr. Paul Ussery who accompanied Ms. Ussery to receive her Certificate of Appreciation from the Commission this morning, is the son of Retired Police Chief Charles Ussery, who, in 1979, was appointed as the first African American Police Chief for the City of Long Beach. The Commission congratulated Ms. Ussery on her retirement. A motion was made to approve recommendation on the Consent Calendar. 5. 18-167CS Recommendation to receive and file disability retirement(s): Greg Eldridge/Police Sergeant/Police (26 yrs., 9 mos.) Melvin Megee/Police Officer/Police (25 yrs., 29 days) A motion was made to approve recommendation on the Consent Calendar. Page 4 of 12 CITY OF LONG BEACH WEDNESDAY, SEPTEMBER 5, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM 6. 18-168CS Recommendation to receive and file resignation(s): Richard Rogers/Special Services Officer III-Armed/Harbor (2 yrs., 10 mos.) Christopher Weaver/Gardener II/Parks, Recreation and Marine (1 yr., 5 mos.) Michael Camacho/Business Systems Specialist IV/Water (8 yrs., 3 mos.) Steven Salas/Water Treatment Operator III/Water (13 yrs., 5 mos.) Michael Felts/Equipment Operator II/Public Works (1 yr., 7 days) Raymond Valenzuela/Equipment Operator II/Public Works (1 yr., 2 mos.) Krista Reger/Water Conservation Specialist/Water (2 yrs., 10 mos.) Celina Conant/Public Safety Dispatcher I/Disaster Preparedness and Emergency Communications (10 mos., 14 days) Joel Diaz/Senior Equipment Operator/Water (8 yrs., 6 mos.) Alison Bright/Administrative Analyst II/Disaster Preparedness and Emergency Communications (4 yrs., 3 mos.) Cortnie Williams/Customer Service Representative III/Energy Resources (1 yr., 2 mos.) A motion was made to approve recommendation on the Consent Calendar. 7. 18-169CS Recommendation to approve transfer(s): Monica Sabunas/Administrative Analyst I/Harbor to Administrative Analyst II/Police Victoria Bonillas/Payroll/Personnel Assistant II/Police to Payroll/Personnel Assistant III/Harbor Julie In/Accounting Clerk III/Police to Accounting Clerk III/Library Services A motion was made to approve recommendation on the Consent Calendar. Page 5 of 12 CITY OF LONG BEACH WEDNESDAY, SEPTEMBER 5, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM 8. 18-170CS Recommendation to Approve Extension of Expiring Eligible Lists (6 months) Staff report prepared by Kandice Taylor-Sherwood, Executive Director AMBULANCE OPERATOR (F63N1-18) (3/14/2018) BUSINESS SYSTEMS SPECIALIST (H67AN-18) TEST #02 (3/13/2018) DEVELOPMENT PROJECT MANAGER (E80AN-17) (9/26/2017) MAINTENANCE ASSISTANT (JA3AN-17) TEST #01 (3/28/2017) MOTOR SWEEPER OPERATOR (J37NN-18) (3/15/2018) OFFICE AUTOMATION ANALYST (NB0AN-18) TEST #01 (12/7/2017) OFFICE AUTOMATION ANALYST (NB0AN-18) TEST #02 (12/14/2017) POLICE OFFICER - LATERAL (F23NN-18) TEST #15 (3/22/2018) PROJECT BUDGET ANALYST (NL3AN-17) TEST #02 (9/12/2017) PUBLIC AFFAIRS ASSISTANT (EF3NN-18) TEST #01 (3/2/2018) PUBLIC HEALTH NURSE (G19NN-18) TEST #05 (3/30/2018) - 1 month REGISTERED NURSE (G11AN-18) TEST #03 (3/12/2018) - 1 month SENIOR ACCOUNTANT (C32NN-18) (3/15/2018) SPECIAL SERVICES OFFICER (F33AN-18) TEST #25 (3/28/2018) SYSTEMS SUPPORT SPECIALIST (H69AN-18) TEST #05 (3/30/2018) SYSTEMS SUPPORT SPECIALIST - HELP DESK LEAD (H69AN-18B) TEST #05 (3/30/2018) TERMINAL SERVICES REPRESENTATIVE (N43AN-17) TEST #01 (9/28/2017) PROJECT BUDGET ANALYST (NL3AN-17) TEST #01 (8/4/2017) - Retroactively 8/3/2018 COMMERCIAL DIVER (I46AN-18) (2/21/2018) - Retroactively 8/20/2018 A motion was made to approve recommendation on the Consent Calendar. Page 6 of 12 CITY OF LONG BEACH WEDNESDAY, SEPTEMBER 5, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM 9. 18-171CS Recommendation to Approve Provisional Appointees - William Bordeaux, Daniel Cunningham, Melina Runnels - Communications Center Coordinators Communication from Diane Brown, Administration & Grants Officer, Disaster Preparedness and Emergency Communications Staff Report prepared by Carolyn Pen, Administrative Analyst A motion was made to approve recommendation on the Consent Calendar. 10. 18-172CS Recommendation to Revert to Former Classification - Jennifer Umayam, Public Health Nurse Communication from Tom Papademetriou, Administrative Officer, Department of Health and Human Services Staff Report prepared by Stanley Wang, Personnel Analyst A motion was made to approve recommendation on the Consent Calendar. REGULAR AGENDA Page 7 of 12 CITY OF LONG BEACH WEDNESDAY, SEPTEMBER 5, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM 11. 18-173CS RECOMMENDATION FOR CONSIDERATION OF ADMINISTRATIVE LAW JUDGE’S REPORT - 21-DR-1516, Mailed to CSC on August 13, 2018 Report prepared by Carmen D. Snuggs, Administrative Law Judge Special Projects Officer Ms. McDonald advised the Commission that the City did not intend to oppose the ALJ’s decision, and they could vote to adopt it. Deputy City Attorney Monica Kilaita, Advising Counsel in the absence of Principal Deputy City Attorney Gary Anderson, reiterated Ms. McDonald’s explanation that the City did not object to the ALJ's decision, and added that the Commission had authority to adopt, modify, or deny the decision. A motion was made by Commissioner Kerr, seconded by Commissioner Edmond, to approve recommendation. The motion carried by the following vote: Yes: 4 - Susana Gonzalez Edmond, Megan Kerr, Heather Morrison and Carolyn M. Smith Watts Absent: 1 - Phyllis O. Arias Page 8 of 12 CITY OF LONG BEACH WEDNESDAY, SEPTEMBER 5, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM MANAGERS’ REPORT Recruitment & Selection Special Projects Administration Support Services Executive Director Recruitment & Selection Reporting on behalf of Deputy Director Crystal Slaten, Ms. Sheree Valdoria, Personnel Analyst, advised that Ms. Debbie Mills of the Long Beach Police Department will provide an update to the Commission on the status of the Special Services Officer (SSO) classification at the Wednesday, October 3, 2018, meeting. Ms. Valdoria explained that Ms. Mills is in meet and confer meetings with the International Association of Machinists and Aerospace Workers (IAM), the Union which represents Special Services Officers. Ms. Mills will also provide the Commission with some benchmarking information. Ms. Valdoria invited the Commission to attend the Job Fair at Veterans Stadium, scheduled for Tuesday, September 11, 2018, from 10:00 a.m. to 2:00 p.m. RSD staff, and representatives from the Long Beach Police and Fire Departments will be recruiting at the event. Ms. Valdoria reminded the Commission that they are invited to attend Ready Long Beach 2018 at CSULB, on Saturday, September 15, 2018, from 10:00 a.m. to 4:00 p.m. RSD staff will be recruiting there as well. Ms. Valdoria invited the Commission to attend the Police Recruit Informational Session, also scheduled for Saturday, September 15, 2018, at 10:00 a.m., at the Long Beach Police Academy. Shellie Goings, Personnel Analyst will be spearheading another Fire Recruit examination process. Ms. Valdoria announced that Mr. Eugene Kim will begin working in Civil Service on September 11, 2018. The Department of Development Services partnered with Civil Service to fund an Analyst to focus on Development Services recruitments. Special Projects Ms. McDonald advised that the Special Projects Division is continuing to collaborate with the Department of Human Resources to ensure NEOGOV functions are used to their fullest capabilities. Ms. McDonald is continuing to schedule training sessions for Civil Service Analysts to ensure Page 9 of 12 CITY OF LONG BEACH WEDNESDAY, SEPTEMBER 5, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM everyone is using the same methods for processing exams. Special Recognition - 30-year Service Pin Presentation to Ms. Beatriz Lacerda, Payroll Personnel Assistant III On behalf of the entire Civil Service Management Team, Ms. McDonald asked Ms. Beatriz Lacerda to come before the Commission to be recognized for 30 years of distinguished service to the City of Long Beach. Ms. Lacerda, began her career with the Civil Service Department in 1988, and has held several positions during that time, promoting to her current position as a Payroll Personnel Assistant III. Ms. McDonald acknowledged Ms. Lacerda’s extensive institutional knowledge of the Civil Service Department and presented her with a 30-year service pin. The Commission congratulated Ms. Lacerda on this milestone achievement and thanked her for her service to the Civil Service Department and the City of Long Beach. Administration Support Services Ms. Alamo also acknowledged Ms. Lacerda for her 30 years of service to the Civil Service Department, and described Ms. Lacerda’s top five Clifton StrengthsFinder themes: Empathy, Harmony, Belief, Developer, and Consistency. Ms. Lacerda recognizes the strengths in others and always sees the potential in her co-workers. These qualities make Ms. Lacerda a very patient and thorough trainer, having trained numerous co-workers throughout the years. Ms. Alamo thanked Ms. Lacerda for her assistance and support of the Administration Support Services Division. Ms. Alamo advised the Commission that Administration Support Services is seeing an increase in the volume of invoices received from vendors, and in the number of requisitions being submitted by other city departments wanting to ensure they are certified before the end of the fiscal year. Page 10 of 12 CITY OF LONG BEACH WEDNESDAY, SEPTEMBER 5, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM UNFINISHED BUSINESS Commissioner Morrison attended Porter Gilberg’s presentation on Wednesday, August 29th, and found it to be very informative. Commissioner Morrison asked what the city’s policies are for transitioning employees. Ms. McDonald advised that Ms. Taylor-Sherwood scheduled a meeting recently with Mr. Gilberg, and executives from city departments and CSULB to strategize and develop city policies and procedures for transitioning employees. Ms. McDonald will apprise Ms. Taylor-Sherwood of the Commission’s inquiry and will ask her to provide a report at an upcoming meeting. Ms. McDonald reminded the Commission that they are invited to attend Ms. Lisa Stewart’s presentation on Implicit Bias, scheduled after the CSC meeting at 10:00 a.m. in the City Council Chamber. NEW BUSINESS COMMENTS FROM THE PUBLIC – The Civil Service Commission will hear from members of the public on matters within the Commission’s jurisdiction. Ms. Dana Anderson, Labor Relations Manager for the Department of Human Resources addressed the Commission to clarify an item mentioned during the Managers’ Report. Ms. Anderson explained that Ms. Taylor-Sherwood contacted Ms. Debbie Mills regarding the Special Services Officer (SSO) classification. However, Human Resources is not in the Meet and Confer process as yet; the Meet and Confer process is distinctly separate from the work being conducted by HR at this time. ADJOURNMENT Vice President Smith Watts adjourned the meeting at 8:23 a.m . NO HEARING Page 11 of 12 CITY OF LONG BEACH WEDNESDAY, SEPTEMBER 5, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM NOTE: If written language translation of the Commission agenda and minutes for non-English speaking persons is desired, please make your request by phone to the Office of the City Clerk at (562) 570-6101, 72 business hours prior to the Commission meeting. Kung nais ang pagsasalin ng nakasulat na wika ng agenda ng Komisyon at ang minutes para sa mga taong hindi nagsasalita ng Ingles, mangyaring isagawa ang iyong hiling sa pamamagitan ng telepono sa Opisina ng Clerk ng Lungsod sa (562) 570-6101, 72 oras ng negosyo bago ang pagpupulong ng Commission. Si desea obtener la traducción escrita en otro idioma de la agenda y actas de la comisión para personas que no hablan inglés, haga su solicitud por teléfono a la Oficina de la Secretaría Municipal al (562) 570-6101, 72 horas hábiles antes de la reunión de la comisión. Page 12 of 12