Civil Service Commission

CITY OF LONG BEACH WEDNESDAY, OCTOBER 3, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM Phyllis O. Arias, President Susana Gonzalez Edmond, Commissioner Carolyn M. Smith Watts, Vice President Megan Kerr, Commissioner Heather Morrison, Commissioner Kandice Taylor-Sherwood, Executive Director FINISHED AGENDA & MINUTES President Arias called the meeting to order at 8:04 a.m. FLAG SALUTE President Arias asked Principal Deputy City Attorney and Advising Counsel Gary Anderson to lead the Pledge of Allegiance. ROLL CALL Commissioners Susana Gonzalez Edmond, Megan Kerr, Heather Morrison, Present: Carolyn M. Smith Watts and Phyllis O. Arias Page 1 of 11 CITY OF LONG BEACH WEDNESDAY, OCTOBER 3, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM Caprice McDonald, Special Projects Officer Maria Alamo, Special Projects Officer Rose Katsuki, Special Projects Officer Sheree Valdoria, Personnel Analyst Shellie Goings, Personnel Analyst Stanley Wang, Personnel Analyst Carolyn Pen, Administrative Analyst Kris Ramos, Assistant Administrative Analyst Eugene Kim, Administrative Analyst-NC Maria Macias, Personnel Assistant Sharon Hamilton, Administrative Aide Keion Bryant, Sr., Administrative Analyst-NC Gary Anderson, Principal Deputy City Attorney Michael Goldschmidt, Administrative Officer, Development Services David Espinoza, Administrative Analyst, Harbor Mindy DeYoung, Personnel Analyst, Human Resources Debbie Mills, Administrative Officer, Police Department Richard Suarez, Grand Lodge Representative, International Association of Machinists and Aerospace Workers (IAM) COMMENTS FROM THE PUBLIC – The Civil Service Commission will hear from members of the public on matters within the Commission’s jurisdiction. 1. 18-183CS Recommendation to approve minutes: Regular Meeting of September 19, 2018 A motion was made by Commissioner Edmond, seconded by Commissioner Morrison, to approve recommendation. The motion carried by the following vote: Yes: 5 - Susana Gonzalez Edmond, Megan Kerr, Heather Morrison, Carolyn M. Smith Watts and Phyllis O. Arias CONSENT CALENDAR (2 - 8): Page 2 of 11 CITY OF LONG BEACH WEDNESDAY, OCTOBER 3, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM Passed the Consent Calendar A motion was made by Commissioner Kerr, seconded by Vice President Smith Watts, to approve Consent Calendar Items. The motion carried by the following vote: Yes: 5 - Susana Gonzalez Edmond, Megan Kerr, Heather Morrison, Carolyn M. Smith Watts and Phyllis O. Arias 2. 18-187CS Recommendation to approve examination results: Business Systems Specialist Test #07 (Established 09/21/18) Chief Construction Inspector (Established 09/26/18) Painter Supervisor (Established 09/25/18) Permit Technician Test #01 (Established 09/17/18) Petroleum Operations Coordinator Test #01 (Established 09/24/18) Police Officer - Lateral Test #21 (Established 09/21/18) Port Security Systems Operator Test #01 (Established 09/27/18) Special Services Officer Test #31 (Established 09/24/18) A motion was made to approve recommendation on the Consent Calendar. 3. 18-188CS Recommendation to receive and file bulletin(s): Construction Supervisor Gas Construction Worker Harbor Maintenance Supervisor Police Property and Supply Clerk A motion was made to approve recommendation on the Consent Calendar. Page 3 of 11 CITY OF LONG BEACH WEDNESDAY, OCTOBER 3, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM 4. 18-189CS Recommendation to receive and file retirement(s): Michael Ulichney/Gas Maintenance Supervisor II/Energy Resources (30 yrs., 7 mos.) A motion was made to approve recommendation on the Consent Calendar. 5. 18-190CS Recommendation to receive and file resignation(s): Liza Tunuri/Business Systems Specialist III/Technology & Innovation (2 yrs., 8 mos.) Timothy Gutierrez/Plan Checker-Fire Prevention I/Development Services (3 yrs., 3 mos.) Alfredo Orozco/Construction Inspector I/Public Works (3 yrs., 4 mos.) Ricardo Espinoza/Special Services Officer III-Armed/Police (1 yr., 1 mo.) Edgar Cervantes/Refuse Operator I/Public Works (30 days) Jason Hampton/Special Services Officer III-Armed/Police (2 yrs., 19 days) A motion was made to approve recommendation on the Consent Calendar. Page 4 of 11 CITY OF LONG BEACH WEDNESDAY, OCTOBER 3, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM 6. 18-191CS Recommendation to approve reschedule for hearing(s): Dismissal Appeal 01-D-1718, Suggested Dates November 14 & 28, 2018 Dismissal Appeal 02-D-1718, Suggested Dates December 5 & 12, 2018 Dismissal Appeal 04-D-1718, Suggested Dates December 19, 2018, and January 9, 2019 Dismissal Appeal 05-D-1718, Suggested Dates January 16 & 23, 2019 Suspension Appeal 19-S-1617, Suggested Date January 30, 2019 Dismissal Appeal 28-D-1617, Suggested Dates February 6 & 13, 2019 A motion was made to approve recommendation on the Consent Calendar. 7. 18-192CS Recommendation to receive and file withdrawal of appeal: Reduction Appeal 12-R-1516 A motion was made to approve recommendation on the Consent Calendar. Page 5 of 11 CITY OF LONG BEACH WEDNESDAY, OCTOBER 3, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM 8. 18-193CS Recommendation to Approve Extension of Expiring Eligible Lists (6 months) Staff report prepared by Kandice Taylor-Sherwood, Executive Director BUSINESS SYSTEMS SPECIALIST (H67AN-18) TEST #03 (4/23/2018) PARKING CONTROL CHECKER (F19AN-18) (10/18/2017) - 1 month PUBLIC SAFETY DISPATCHER - NTN EXAM (J45AN-18A) TEST #01 (4/23/2018) PUBLIC SAFETY DISPATCHER - POST WAIVER (J45AN-18B) TEST #01 (4/23/2018) REFUSE OPERATOR (JA2AN-18) TEST #11 (4/3/2018) SPECIAL SERVICES OFFICER (F33AN-18) TEST #26 (4/23/2018) SYSTEMS SUPPORT SPECIALIST (H69AN-18) TEST #03 (1/23/2018) - 3 months TERMINAL SERVICES REPRESENTATIVE (N43AN-17) TEST #02 (10/13/2017) - 1 month A motion was made to approve recommendation on the Consent Calendar. REGULAR AGENDA Page 6 of 11 CITY OF LONG BEACH WEDNESDAY, OCTOBER 3, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM 9. 18-194CS RECOMMENDATION FOR PROVISIONAL APPOINTMENT - Accounting Clerk III Communication from Paula Gallegos, Personnel Administrator, Police Department Staff Report by Stanley Wang, Personnel Analyst Ms. McDonald briefed the Commission on this request. Debbie Mills, Administrative Officer from the Police Department was present to answer questions from the Commission. Ms. Mills explained the need to fill the provisional appointment quickly as the person in this position will be responsible for, among many other responsibilities, purchasing uniforms and duty gear for approximately 40 to 50 police recruits scheduled to begin the next Police Academy in November. A discussion followed between President Arias, Ms. Mills and Ms. McDonald, with the Commission approving the request. A motion was made by Vice President Smith Watts, seconded by Commissioner Kerr, to approve recommendation. The motion carried by the following vote: Yes: 5 - Susana Gonzalez Edmond, Megan Kerr, Heather Morrison, Carolyn M. Smith Watts and Phyllis O. Arias Page 7 of 11 CITY OF LONG BEACH WEDNESDAY, OCTOBER 3, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM 10. 18-196CS REPORT ON SPECIAL SERVICES OFFICER CLASSIFICATION Report by Debbie Mills, Administrative Officer, Police Department Debbie Mills, Administrative Officer from the Police Department provided the Commission with an update regarding this Agenda Item. In January, a request was initiated to integrate the Airport SSO’s into the Police Department, which started the Meet and Confer process between Human Resources and Union Representatives for the affected employees at the Airport. There has also been a desire to revise the SSO classification specification, which in turn, affects the job announcement. Ms. Mills was charged with evaluating the classification specification piece of the SSO issue. However, because SSO’s are assigned to multiple city departments and their responsibilities are department-specific, the classification specification portion cannot be revised until the Meet and Confer process has concluded for all SSO's, including those assigned to the Jail Division, Marine Patrol, Long Beach City College, and City Hall. Ms. Mills advised that the SSO classification specification will eventually be completed and presented to the Commission for consideration and adoption. A discussion followed between President Arias, Ms. Mills, Principal Deputy City Attorney and Advising Counsel Gary Anderson, Ms. McDonald and Commissioner Gonzalez Edmond. Page 8 of 11 CITY OF LONG BEACH WEDNESDAY, OCTOBER 3, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM MANAGERS’ REPORT Recruitment & Selection Special Projects Administration Support Services Executive Director Recruitment & Selection Sheree Valdoria, Personnel Analyst, provided this morning’s update on behalf of Crystal Slaten, Deputy Director and Recruitment & Selection Division Officer. Ms. Slaten is representing the Civil Service Spontaneous Volunteer group at Disaster Preparedness training, presented by the Disaster Preparedness and Emergency Communications Department, in conjunction with the Department of Homeland Security. Ms. Valdoria reported that Analysts are actively recruiting in several classifications. Analyst Kris Ramos is facilitating the Police Recruit classification which is open on a continuous basis. To date, 1,300 applications have been received; 400 applicants have qualified. A Police Recruit orientation will be scheduled later this month at the Police Academy. The Fire Recruit bulletin is being pre-posted, with applications to be accepted from November 30 - December 7, 2018. Ms. Valdoria announced that the performance examination for the Fireboat Pilot promotional position will be held from October 16 - 18, 2018. She encouraged Commissioners to attend the performance examination for this position as vacancies in this classification are rare. Ms. Valdoria explained that performance examinations are an excellent opportunity for Analysts and observers to gain insight into the skills required for various positions throughout the city. Observing performance exams allows Analysts to develop expertise in assessing candidates. Special Projects Ms. McDonald is continuing with staff training. Last week, Ms. McDonald, and Analysts Kris Ramos and Sheree Valdoria went to the Police Academy to demonstrate how NEOGOV can be utilized to manage police applicants. Ms. McDonald commended Mr. Ramos for suggesting NEOGOV to manage the orientation piece. Civil Service will assist the Academy in helping applicants to self-schedule. As the citywide NEOGOV Administrator, Ms. McDonald will be attending the NEOGOV annual conference scheduled for next week. Additional staff members who will be attending with Ms. McDonald are Sharon Hamilton, Kris Ramos and Maria Alamo. Personnel Analysts Mindy DeYoung, Denise Gonzalez, and Glendy Martinez from the Department of Human Resources Page 9 of 11 CITY OF LONG BEACH WEDNESDAY, OCTOBER 3, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM will also be attending the NEOGOV annual conference. Administration Support Services Ms. Alamo advised that the close of FY18 went very smoothly as Administration Support Services planned well in advance for the process. A discussion followed between President Arias, Ms. Alamo and Commissioner Gonzalez Edmond. UNFINISHED BUSINESS NEW BUSINESS COMMENTS FROM THE PUBLIC – The Civil Service Commission will hear from members of the public on matters within the Commission’s jurisdiction. Richard Suarez, Grand Lodge Representative of the International Association of Machinists and Aerospace Workers (IAM) addressed the Commission. Mr. Suarez wished to clarify that the IAM is in the Meet and Confer process with Human Resources regarding the Airport SSO's only; specifically the integration of the Airport SSO's into the Police Department, the portion of the SSO classification relating to Airport SSO job functions, and the training piece for Airport SSO's. ADJOURNMENT President Arias adjourned the meeting at 8:33 a.m. HEARING – 25-D-1617 Page 10 of 11 CITY OF LONG BEACH WEDNESDAY, OCTOBER 3, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM NOTE: If written language translation of the Commission agenda and minutes for non-English speaking persons is desired, please make your request by phone to the Office of the City Clerk at (562) 570-6101, 72 business hours prior to the Commission meeting. Kung nais ang pagsasalin ng nakasulat na wika ng agenda ng Komisyon at ang minutes para sa mga taong hindi nagsasalita ng Ingles, mangyaring isagawa ang iyong hiling sa pamamagitan ng telepono sa Opisina ng Clerk ng Lungsod sa (562) 570-6101, 72 oras ng negosyo bago ang pagpupulong ng Commission. Si desea obtener la traducción escrita en otro idioma de la agenda y actas de la comisión para personas que no hablan inglés, haga su solicitud por teléfono a la Oficina de la Secretaría Municipal al (562) 570-6101, 72 horas hábiles antes de la reunión de la comisión. Page 11 of 11