Civil Service Commission

CITY OF LONG BEACH WEDNESDAY, JANUARY 9, 2019 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM Phyllis O. Arias, President Joen Garnica, Commissioner Carolyn M. Smith Watts, Vice President Susana Gonzalez Edmond, Commissioner Heather Morrison, Commissioner David P. Honey, Interim Executive Director FINISHED AGENDA & MINUTES President Arias called the meeting to order at 8:05 a.m. FLAG SALUTE President Arias asked Chris Rowe, Deputy Chief, Support Services Bureau, Fire Department to lead the Pledge of Allegiance. ROLL CALL Commissioners Susana Gonzalez Edmond, Heather Morrison, Carolyn M. Smith Present: Watts and Phyllis O. Arias Commissioners Joen Garnica Absent: David P. Honey, Interim Executive Director and Secretary Crystal Slaten, Deputy Director, and Recruitment and Selection Officer Caprice McDonald, Special Projects Officer Maria Alamo, Special Projects Officer Liz Rodriguez, Interim Executive Assistant Jonathan Nagayama, City Clerk Specialist Shellie Goings, Personnel Analyst Carolyn Pen, Administrative Analyst Maria Macias, Personnel Assistant Page 1 of 10 CITY OF LONG BEACH WEDNESDAY, JANUARY 9, 2019 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM Keion Bryant, Sr., Administrative Analyst-NC Eugene Kim, Administrative Analyst-NC Sharon Hamilton, Administrative Aide Gary Anderson, Principal Deputy City Attorney Francisco Davila, Acting Administrative Officer, Development Services Kim Clay, Administrative Analyst, Harbor Dana Anderson, Manager-Labor Relations, Human Resources Alison Whyte-King, Manager, Housing Authority, Health Department Drew Schneider, Assistant Director of Security, Harbor Sandy Witz, Assistant Director, Human Resources, Harbor Alex Basquez, Director, Human Resources Jeffrey Hardin, Battalion Chief/Director of Training, Fire James Rexwinkel, Deputy Chief, Operations Bureau, Fire Robert Grego, Assistant Chief of Support Services, Fire Chris Rowe, Deputy Chief, Support Services Bureau, Fire Paul W. LeBaron, Commander, Police Department Kris Klein, Lieutenant, Police Department Rex Pritchard, President, Long Beach Firefighter’s Association Victoria Love, Business Representative, International Association of Machinists and Aerospace Workers (IAM) Ashley Gunckel, Business Representative, International Association of Machinists and Aerospace Workers (IAM) COMMENTS FROM THE PUBLIC – The Civil Service Commission will hear from members of the public on matters within the Commission’s jurisdiction. 1. 19-001CS Recommendation to approve minutes: Regular Meeting of December 19, 2018 Dismissal Hearing 02-D-1718 Minutes of December 12 & 19, 2018 A motion was made by Commissioner Gonzalez Edmond, seconded by Vice President Smith Watts, to approve the Regular Minutes of December 19, 2018. The motion carried by the following vote: Yes: 4 - Susana Gonzalez Edmond, Heather Morrison, Carolyn M. Smith Watts and Phyllis O. Arias Absent: 1 - Joen Garnica Page 2 of 10 CITY OF LONG BEACH WEDNESDAY, JANUARY 9, 2019 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM A motion was made by Vice President Smith Watts, seconded by Commissioner Gonzalez Edmond, to approve the Minutes of the Dismissal Hearing 02-D-1718 of December 12, and 19, 2018. The motion carried by the following vote: Yes: 4 - Susana Gonzalez Edmond, Heather Morrison, Carolyn M. Smith Watts and Phyllis O. Arias Absent: 1 - Joen Garnica CONSENT CALENDAR (2 - 8) President Arias announced Agenda Item No. 8 would be pulled for discussion for assessment of the unique process used in the development of the provisional appointment for the Fire Department. Passed the Consent Calendar A motion was made by Vice President Smith Watts, seconded by Commissioner Gonzalez Edmond, to approve Consent Calendar Items 2 - 8, except for Item 8. The motion carried by the following vote: Yes: 4 - Susana Gonzalez Edmond, Heather Morrison, Carolyn M. Smith Watts and Phyllis O. Arias Absent: 1 - Joen Garnica 2. 19-002CS Recommendation to approve examination results: Civil Engineering Associate Test #02 (Established 01/03/19) Clerk Typist (Established 01/04/19) Community Information Specialist (Established 12/28/18) Harbor Maintenance Supervisor (Established 12/19/18) PROMOTIONAL Harbor Marine Engineer (Established 01/03/19) Plan Checker - Fire Prevention Test #03 (Established 01/03/19) Police Officer - Lateral Test #24 (Established 12/18/18) Police Recruit Test #04 (Established 12/17/18) Refuse Operator Test #16 (Established 01/03/19) Page 3 of 10 CITY OF LONG BEACH WEDNESDAY, JANUARY 9, 2019 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM Senior Civil Engineer Test #02 (Established 12/28/18) Special Services Officer Test #34 (Established 12/17/18) Systems Support Specialist Test #10 (Established 01/03/19) A motion was made to approve recommendation on the Consent Calendar. 3. 19-003CS Recommendation to receive and file bulletin: Equipment Operator A motion was made to approve recommendation on the Consent Calendar. 4. 19-004CS Recommendation to receive and file retirement(s): Aaron Miles/Battalion Chief/Fire Department (24 yrs., 2 mos.) Anthony Harris/Principal Construction Inspector/Harbor (33 yrs., 4 mos.) Carole Laribee/Clerk Typist/Harbor (18 yrs., 5 mos.) Cheng Lai/Deputy Chief Harbor Engineer/Harbor (18 yrs.) David Kofoed/Police Officer/Police Department (25 yrs., 6 mos.) David Ternullo/Police Officer/Police Department (27 yrs., 10 mos.) David Whitney/Senior Electrical Inspector/Harbor (10 yrs., 4 mos.) Deborah Collins/Physician Assistant/Health (21 yrs., 9 mos.) Diana Hohman-Aguiar/Police Sergeant/Police Department (25 yrs., 4 mos.) Douglas Davidson/Police Lieutenant/Police Department (29 yrs., 5 mos.) Eliseo Chavarria/Fire Captain/Fire Department (32 yrs.) Ernie Kohagura/Police Sergeant/Police Department (31 yrs., 2 mos.) Gary Starkenberg/Firefighter/Fire Department (35 yrs., 3 mos.) Humberto Gomez/Gas Field Service Representative/Energy Resources (13 yrs., 10 mos.) John Kanaley/Police Lieutenant/Police Department (27 yrs., 7 mos.) Lisa Tatham/Firefighter/Fire Department (25 yrs., 1 mo.) Mark Hansen/Police Corporal/Police Department (42 yrs., 3 mos.) Megan Sorenson/Firefighter/Fire Department (20 yrs., 11 mos.) Michael Nadolski/Battalion Chief/Fire Department (22 yrs., 9 mos.) Page 4 of 10 CITY OF LONG BEACH WEDNESDAY, JANUARY 9, 2019 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM Michael Sayler/Engineering Tech/Harbor (12 yrs., 3 mos.) Nancy Pratt/Public Affairs Assistant/Police Department (30 yrs., 6 mos.) Patrick Nwosu/Housing Specialist/Health (27 yrs., 7 mos.) Paul Heuchert/Personnel Analyst III/Human Resources (36 yrs., 2 mos.) Richard Hieb/Police Officer/Police Department (29 yrs., 5 mos.) Richard Lubchenko/Police Officer/Police Department (28 yrs., 5 mos.) Rodney Williams/Construction Inspector II/Energy Resources (25 yrs., 10mos.) Sandra Rivas/Maintenance Assistant/Harbor (29 yrs., 3 mos.) Stephen Dougan /Police Sergeant/Police Department (25 yrs., 11 mos.) Terri Weekley/ Gardener/ Public Works (29 yrs., 2 mos.) Thomas Crewse/Battalion Chief/Fire Department (29 yrs., 2 mos.) On behalf of the Civil Service Commission, Interim Executive Director David Honey presented a Certificate of Appreciation to Police Officer, Richard Lubchenko, for 28 years, 5 months, of distinguished and exemplary service to the City of Long Beach. The Commission congratulated Mr. Lubchenko on his retirement. Paul LeBaron, Commander, spoke on behalf of the Police Department, and Drew Schneider, Assistant Director of Security, spoke on behalf of the Harbor Department, to recognize and highlight Mr. Lubchenko’s career with the City of Long Beach. On behalf of the Civil Service Commission, Interim Executive Director David Honey presented a Certificate of Appreciation to Police Sergeant, Ernie Kohagura, for 31 years, 2 months, of distinguished and exemplary service to the City of Long Beach. The Commission congratulated Mr. Kohagura on his retirement. Kris Klein, Lieutenant, spoke on behalf of the Police Department, to recognize and highlight Mr. Kohagura’s career with the City of Long Beach. On behalf of the Civil Service Commission, Interim Executive Director David Honey presented a Certificate of Appreciation to Personnel Analyst III, Paul Heuchert, for 36 years, 2 months, of distinguished and exemplary service to the City of Long Beach. The Commission congratulated Mr. Heuchert on his Page 5 of 10 CITY OF LONG BEACH WEDNESDAY, JANUARY 9, 2019 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM retirement. Dana Anderson, Manager-Labor Relations, and Alex Basquez, Director of Human Resources, spoke on behalf of the Human Resources Department, to recognize and highlight Mr. Heuchert’s career with the City of Long Beach. A motion was made to approve recommendation on the Consent Calendar. 5. 19-005CS Recommendation to approve transfer(s): Victoria Bonilla/Payroll/Personnel Assistant III/Harbor to Payroll/Personnel Assistant II/PD - (Voluntary) A motion was made to approve recommendation on the Consent Calendar. 6. 19-006CS Recommendation for Temporary Reassignment for Rehabilitation and/or Retraining: Diana Alonso, Special Services Officer II to Housing Aide II/Health Communication from Stacey V. Lewis, Director of Human Resource, Harbor A motion was made to approve recommendation on the Consent Calendar. 7. 19-007CS Recommendation to Approve Extension of Expiring Eligible Lists (6 months) Staff report prepared by David Honey, Interim Executive Director BUSINESS SYSTEMS SPECIALIST (H67AN-18) TEST #05 (7/13/2018) PERSONNEL ASSISTANT (D93AN-18) (1/30/2018) - 3 months* REGISTERED NURSE (G11AN-18) TEST #2 (1/25/2018) SENIOR CIVIL ENGINEER (K52NN-17) TEST #1 (7/11/2017) - 1 month* SENIOR LIBRARIAN (E31NN-18) TEST #02 (1/23/2018) SPECIAL SERVICES OFFICER (F33AN-18) TEST #23 (1/30/2018) SPECIAL SERVICES OFFICER (F33AN-18) TEST #29 (7/12/2018) Page 6 of 10 CITY OF LONG BEACH WEDNESDAY, JANUARY 9, 2019 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM SYSTEMS SUPPORT SPECIALIST (H69AN-18) TEST #3 (1/23/2018) A motion was made to approve recommendation on the Consent Calendar. 8. 19-008CS RECOMMENDATION FOR PROVISIONAL APPOINTMENT - Nate Buck, Fernando Gallegos, Ruben Garcia, Seward Khem and Brad Smith, Fire Engineer Communication from Jim Rexwinkel, Deputy Chief, Operations Bureau, Fire Department Staff Report prepared by Shellie Goings, Personnel Analyst Mr. Honey briefed the Commission on the provisional appointments . Jim Rexwinkel, Deputy Chief, Operations Bureau, Long Beach Fire Department, and Robert Grego, Assistant Chief, Support Services, Long Beach Fire Department were present to answer questions. Deputy Chief Rexwinkel described the process of developing the Provisional Fire Engineer Academy due to having 11 vacancies with several long term injuries resulting in a 20% reduction of Fire Engineers. A discussion followed with President Arias, Commissioner Morrison, Deputy Chief Rexwinkel, and Rex Pritchard, President, Long Beach Firefighter’s Association, with the Commission approving the request. A motion was made by Vice President Smith Watts, seconded by Commissioner Gonzalez Edmond, to approve recommendation. The motion carried by the following vote: Yes: 4 - Susana Gonzalez Edmond, Heather Morrison, Carolyn M. Smith Watts and Phyllis O. Arias Absent: 1 - Joen Garnica MANAGER'S REPORT Page 7 of 10 CITY OF LONG BEACH WEDNESDAY, JANUARY 9, 2019 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM Recruitment & Selection Ms. Slaten thanked Chris Garner, Manager, Water Department, for partnering with Civil Service to share an analyst; and introduced Tan Zeng to the Civil Service Commission as the analyst that will be working on Water recruitments. Special Projects Ms. McDonald announced that Special Projects is continuing work on the online transfer list process and that there are currently 15 transfer bulletins posted. Ms. McDonald anticipates the project to be completed by the end of the month and that the goal is to have online postings for all 83 city-wide classifications. Administration Support Services Ms. Alamo provided the Commissioners with a handout of the FY 20 Budget Calendar and highlighted a few important dates. Executive Director Mr. Honey announced during the City’s Management Conference on January 10, 2019, Human Resources Director, Alex Basquez, Assistant City Manager, Tom Modica, and himself would be presenting an overview of the hiring process and improvements made by the Civil Service and Human Resources Departments in the last couple of years. Mr. Honey advised the Commission of community meetings that he recently attended. He and Ms. Basquez met with Workforce Development in late December and Mr. Honey also met with the Long Beach City College Director of Workforce Development. Mr. Honey also announced he would be meeting with Long Beach Unified School District for future partnerships next week. UNFINISHED BUSINESS NEW BUSINESS Page 8 of 10 CITY OF LONG BEACH WEDNESDAY, JANUARY 9, 2019 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM COMMENTS FROM THE PUBLIC – The Civil Service Commission will hear from members of the public on matters within the Commission’s jurisdiction. Deputy Chief Rowe thanked Interim Executive Director David Honey and the Civil Service staff for their assistance with the Fire Recruitment and several exams; and introduced new Battalion Chief/Director of Training, Jeffrey Hardin. WORKPLACE VIOLENCE PREVENTION TRAINING CLOSED SESSION — DISCUSSION OF EXECUTIVE DIRECTOR RECRUITMENT PROCESS ADJOURNMENT President Arias adjourned the meeting at 9:54 a.m. HEARING – 04-D-1718 Page 9 of 10 CITY OF LONG BEACH WEDNESDAY, JANUARY 9, 2019 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM NOTE: If written language translation of the Commission agenda and minutes for non-English speaking persons is desired, please make your request by phone to the Office of the City Clerk at (562) 570-6101, 72 business hours prior to the Commission meeting. Kung nais ang pagsasalin ng nakasulat na wika ng agenda ng Komisyon at ang minutes para sa mga taong hindi nagsasalita ng Ingles, mangyaring isagawa ang iyong hiling sa pamamagitan ng telepono sa Opisina ng Clerk ng Lungsod sa (562) 570-6101, 72 oras ng negosyo bago ang pagpupulong ng Commission. Si desea obtener la traducción escrita en otro idioma de la agenda y actas de la comisión para personas que no hablan inglés, haga su solicitud por teléfono a la Oficina de la Secretaría Municipal al (562) 570-6101, 72 horas hábiles antes de la reunión de la comisión. Page 10 of 10