Civil Service Commission

CITY OF LONG BEACH WEDNESDAY, FEBRUARY 6, 2019 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR CIVIL MINUTES SERVICE BOARDROOM, 8:00 AM Phyllis O. Arias, President Joen Garnica, Commissioner Carolyn M. Smith Watts, Vice President Susana Gonzalez Edmond, Commissioner Heather Morrison, Commissioner David P. Honey, Interim Executive Director FINISHED AGENDA & MINUTES President Arias called the meeting to order at 8:09 a.m. FLAG SALUTE President Arias lead the Pledge of Allegiance. ROLL CALL Commissioners Joen Garnica, Susana Gonzalez Edmond, Heather Morrison and Present: Phyllis O. Arias Commissioners Carolyn M. Smith Watts Absent: David P. Honey, Interim Executive Director and Secretary Crystal Slaten, Deputy Director, and Recruitment and Selection Officer Caprice McDonald, Special Projects Officer Maria Alamo, Special Projects Officer Marla Camerino, Executive Assistant Jonathan Nagayama, City Clerk Specialist Lizeth Rodriguez, Clerk Typist Shellie Goings, Personnel Analyst Sheree Valdoria, Personnel Analyst Stanley Wang, Personnel Analyst Carolyn Pen, Administrative Analyst Kris Ramos, Assistant Administrative Analyst Page 1 of 10 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 6, 2019 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR CIVIL MINUTES SERVICE BOARDROOM, 8:00 AM Maria Macias, Personnel Assistant Eugene Kim, Administrative Analyst-NC Tan Zeng, Administrative Analyst Sharon Hamilton, Administrative Aide Keion Bryant, Sr., Administrative Analyst-NC Monica Kilaita, Deputy City Attorney Dana Anderson, Manager – Labor Relations, Human Resources Fred Verdugo, Deputy Director, Human Resources Russ Ficker, Administrative Officer, Public Works Sandra Kennedy, Administrative Officer, Financial Management Sandy Witz, Assistant Director, Human Resources, Harbor David White, Administrative Analyst III, Harbor Sheryl Bender, Superintendent-Personnel &Training, Parks, Recreation & Marine Sandra Aguilar, Administrative Officer, Energy Resources Karen Owens, Administrator, Police Debbie Mills, Administrative Officer, Police Paula Gallegos, Personnel Administrator, Police Victoria Love, Business Representative, International Association of Machinists and Aerospace Workers (IAM) Jeff Hardin, Battalion Chief/Director of Training, Fire Katrina Pickett, Deputy City Attorney Jessica Stoudenmire, Administrative Analyst, Water Francisco Davila, Acting Administrative Officer, Development Services Aaron Fletcher, Long Beach Lifeguard Association COMMENTS FROM THE PUBLIC – The Civil Service Commission will hear from members of the public on matters within the Commission’s jurisdiction. President Arias welcomed Marla Camerino to Civil Service and thanked Lizeth Rodriguez for her service as Interim Executive Assistant. 1. 19-019CS Recommendation to approve minutes: Regular Meeting of January 23, 2019 Page 2 of 10 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 6, 2019 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR CIVIL MINUTES SERVICE BOARDROOM, 8:00 AM A motion was made by Commissioner Garnica, seconded by Commissioner Morrison, to approve recommendation. The motion carried by the following vote: Yes: 4 - Joen Garnica, Susana Gonzalez Edmond, Heather Morrison and Phyllis O. Arias Absent: 1 - Carolyn M. Smith Watts CONSENT CALENDAR (2 - 6) Mr. Honey requested to pull Item 6 for further discussion. Passed the Consent Calendar A motion was made by Commissioner Gonzalez Edmond, seconded by Commissioner Morrison, to approve Consent Calendar Items 2 - 6, except for Item 6. The motion carried by the following vote: Yes: 4 - Joen Garnica, Susana Gonzalez Edmond, Heather Morrison and Phyllis O. Arias Absent: 1 - Carolyn M. Smith Watts 2. 19-020CS Recommendation to approve examination results: Assistant Administrative Analyst Test #01 (Established 01/24/19) Buyer Test #01 (Established 01/22/19) Civil Engineer Test #04 (Established 02/01/19) Communications Center Coordinator (Established 01/24/19) Deputy Fire Marshal Test #02 (Established 01/29/19) Mechanical Engineer (Established 01/18/19) Police Recruit Test #06 (Established 01/23/19) Real Estate Project Coordinator (Established 01/22/19) Senior Civil Engineer Test #03 (Established 01/29/19) A motion was made to approve recommendation on the Consent Calendar. Page 3 of 10 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 6, 2019 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR CIVIL MINUTES SERVICE BOARDROOM, 8:00 AM 3. 19-021CS Recommendation to receive and file bulletin(s): Administrative Analyst Fire Captain Parking Control Supervisor Refuse Field Investigator - REVISED A motion was made to approve recommendation on the Consent Calendar. 4. 19-022CS Recommendation to receive and file retirement(s): Duane Evans/Police Officer/Police Department (24 yrs., 4 mos.) A motion was made to approve recommendation on the Consent Calendar. 5. 19-023CS Recommendation to receive and file resignation(s): Corina Barajas/Clerk Typist II/Fire Department (11 mos.) Dalia Baskaron/Customer Service Rep. III/Financial Management (12 yrs., 11 mos.) John Camacho/Business Systems Specialist IV/ Water Department (2 yrs., 5 mos.) David Eckhardt/Refuse Operator I/Public Works Department (4 yrs., 2 mos.) Marvin Reid/Maintenance Assistant III/Public Works Department (1 yrs., 6 mos.) A motion was made to approve recommendation on the Consent Calendar. 6. 19-024CS Recommendation to Approve Extension of Expiring Eligible Lists (6 months) Staff report prepared by David Honey, Interim Executive Director BUSINESS SYSTEMS SPECIALIST (H67AN-18) TEST #01 (2/27/2018) BUSINESS SYSTEMS SPECIALIST (H67AN-18) TEST #06 (8/9/2018) PUBLIC SAFETY DISPATCHER - NTN EXAM (J45AN-18B) TEST #03 (8/17/2018) PUBLIC SAFETY DISOATCHER - POST WAIVER (J45AN-18B) TEST Page 4 of 10 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 6, 2019 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR CIVIL MINUTES SERVICE BOARDROOM, 8:00 AM #03 (8/17/2018) SYSTEMS SUPPORT SPECIALIST (H69AN-18) TEST #07 (8/8/2018) CONSTRUCTION INSPECTOR (K14AN-18) TEST #01 (11/10/17) - 4 months* PARK MAINTENANCE SUPERVISOR (J42NN-18) TEST #01 (5/30/18) - 3 months* Mr. Honey briefed the Commission on this request. Sandra Aguilar, Administrative Officer, Energy Resources Department, and Sheryl Bender, Superintendent, Personnel & Training, Parks, Recreation & Marine Department, were present to answer questions. A motion was made by Commissioner Garnica, seconded by Commissioner Morrison, to approve recommendation. The motion carried by the following vote: Yes: 4 - Joen Garnica, Susana Gonzalez Edmond, Heather Morrison and Phyllis O. Arias Absent: 1 - Carolyn M. Smith Watts REGULAR AGENDA 7. 19-025CS RECOMMENDATION TO ESTABLISH SUBCOMMITTEE TO DEVELOP CIVIL SERVICE COMMISSION POLICY REGARDING REQUESTS TO UTILIZE CLASSIFIED POSITIONS IN THE UNCLASSIFIED SERVICE In continuing the discussion raised during the Civil Service Commission meeting on January 23, 2019, President Arias briefed the Commission regarding the subcommittee to develop a Civil Service Commission Policy regarding request to utilize classified positions in the unclassified service. A brief discussion ensued confirming that the subcommittee will include President Arias and Commissioner Morrison. A motion was made by Commissioner Garnica, seconded by Commissioner Morrison, to approve recommendation. The motion carried by the following vote: Page 5 of 10 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 6, 2019 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR CIVIL MINUTES SERVICE BOARDROOM, 8:00 AM Yes: 4 - Joen Garnica, Susana Gonzalez Edmond, Heather Morrison and Phyllis O. Arias Absent: 1 - Carolyn M. Smith Watts 8. 19-026CS REQUEST TO FILE LATE APPLICATION for Joseline Miranda Gutierrez, Laura Lozano Barboza, and Ramon Torres - Customer Service Representative a. Communication from Karen Owens, Administrator, Community Relations Division b. Staff report prepared by Stanley Wang, Personnel Analyst Mr. Honey briefed the Commission on this request. Karen Owens, Administrator, Community Relations Division, Police Department; Debbie Mills, Administrative Officer, Police Department; Joseline Miranda Gutierrez; Laura Lozano Barboza; and Ramon Torres were present to answer questions. Ms. Owens informed the Commission on the requests from Ms. Gutierrez, Ms. Lozano Barboza, and Mr. Torres. A discussion followed with President Arias, Commissioner Morrison, Commissioner Gonzalez Edmond, Mr. Honey, Ms. Owens, Ms. Slaten, and Ms. McDonald regarding the notification of provisional employees of application filing periods and past practices, with the Commission approving the request to file late applications. A motion was made by Commissioner Gonzalez Edmond, seconded by Commissioner Morrison, to approve the request to file late applications for Joseline Miranda Gutierrez, Laura Lozano Barboza and Ramon Torres. The motion carried by the following vote: Yes: 4 - Joen Garnica, Susana Gonzalez Edmond, Heather Morrison and Phyllis O. Arias Absent: 1 - Carolyn M. Smith Watts 9. 19-027CS REQUEST TO FILE LATE APPLICATION for David White - Capital Projects Coordinator a. Communication from David White, Administrative Analyst, Harbor Page 6 of 10 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 6, 2019 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR CIVIL MINUTES SERVICE BOARDROOM, 8:00 AM b. Staff report prepared by Carolyn Pen, Administrative Analyst Mr. Honey briefed the Commission on this request. Mr. White addressed the Commission regarding his request. A discussion ensued with Mr. White, President Arias, Commissioner Garnica, Commissioner Gonzalez Edmond, Commissioner Morrison, Mr. Honey, Ms. Alamo, Ms. Slaten, Ms. McDonald, Ms. Pen, Ms. Hamilton and Sandra Witz, Assistant Director of Human Resources, Harbor Department, regarding notification processes for individuals on eligible lists. The Commission denied Mr. White’s request to file a late application and directed staff to initiate a new recruitment for Capital Projects Coordinator that will establish a concurrent eligible list. A motion was made by Commissioner Gonzalez Edmond, seconded by Commissioner Garnica, to deny the request to file a late application by David White for Capital Projects Coordinator, and direct staff to initiate a new recruitment for Capital Projects Coordinator that will establish a concurrent eligible list. The motion carried by the following vote: Yes: 4 - Joen Garnica, Susana Gonzalez Edmond, Heather Morrison and Phyllis O. Arias Absent: 1 - Carolyn M. Smith Watts 10. 19-028CS RECOMMENDATION TO APPROVE CIVIL SERVICE DEPARTMENT PROPOSED FISCAL YEAR 2019-2020 BUDGET Staff report prepared by David Honey, Interim Executive Director Mr. Honey briefed the Commission on this request. A discussion followed with President Arias, Commissioner Gonzalez Edmond, Commissioner Morrison, Mr. Honey, Ms. Alamo, and Ms. McDonald, with the Commission ultimately approving this request. A motion was made by Commissioner Gonzalez Edmond, seconded by Commissioner Morrison, to approve recommendation. The motion carried by the following vote: Page 7 of 10 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 6, 2019 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR CIVIL MINUTES SERVICE BOARDROOM, 8:00 AM Yes: 4 - Joen Garnica, Susana Gonzalez Edmond, Heather Morrison and Phyllis O. Arias Absent: 1 - Carolyn M. Smith Watts MANAGER'S REPORT Recruitment & Selection Ms. Slaten invited Commissioners to attend a few upcoming events, the CSULB Health, Human, and Public Service Job Fair on February 7, 2019, the Vietnamese Tet Festival the weekend of February 9-10, 2019 and the USC Career Fair on February 7, 2019. Special Projects Ms. McDonald provided a handout and shared that the transfer request button was live on the Civil Service webpage. Ms. McDonald mentioned that they are gathering data for an Equal Employment Opportunity diversity report going to City Council in March. A discussion followed with President Arias, Mr. Honey and Ms. McDonald regarding the diversity report. Administration Support Services Ms. Alamo informed Commissioners on the implementation of the new LBCOAST system that the City is preparing to go live on April 15, 2019. She announced the Super User Kickoff Event would be taking place in the afternoon and invited the Commissioners to attend. Executive Director Mr. Honey informed the Commission that he plans to share the diversity report with the Commissioners prior to it going to council. He thanked Ms. McDonald, Ms. Hamilton, and Mr. Bryant, who have been working on the report. Mr. Honey also thanked Ms. Alamo for her work on the budget. UNFINISHED BUSINESS Page 8 of 10 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 6, 2019 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR CIVIL MINUTES SERVICE BOARDROOM, 8:00 AM President Arias thanked Civil Service staff and bargaining group representatives who responded to the Executive Director Recruitment survey. In addition, the Commission met with select department heads regarding the recruitment. At the next meeting, Commissioners will be reviewing information received so that they can begin formulating a job announcement. NEW BUSINESS COMMENTS FROM THE PUBLIC – The Civil Service Commission will hear from members of the public on matters within the Commission’s jurisdiction. ADJOURNMENT President Arias adjourned the meeting at 9:34 a.m. HEARING – 04-D-1718 jn Page 9 of 10 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 6, 2019 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR CIVIL MINUTES SERVICE BOARDROOM, 8:00 AM NOTE: If written language translation of the Commission agenda and minutes for non-English speaking persons is desired, please make your request by phone to the Office of the City Clerk at (562) 570-6101, 72 business hours prior to the Commission meeting. Kung nais ang pagsasalin ng nakasulat na wika ng agenda ng Komisyon at ang minutes para sa mga taong hindi nagsasalita ng Ingles, mangyaring isagawa ang iyong hiling sa pamamagitan ng telepono sa Opisina ng Clerk ng Lungsod sa (562) 570-6101, 72 oras ng negosyo bago ang pagpupulong ng Commission. Si desea obtener la traducción escrita en otro idioma de la agenda y actas de la comisión para personas que no hablan inglés, haga su solicitud por teléfono a la Oficina de la Secretaría Municipal al (562) 570-6101, 72 horas hábiles antes de la reunión de la comisión. Page 10 of 10