Civil Service Commission

CITY OF LONG BEACH WEDNESDAY, MAY 1, 2019 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR CIVIL MINUTES SERVICE BOARDROOM, 8:00 AM Phyllis O. Arias, President Joen Garnica, Commissioner Carolyn M. Smith Watts, Vice President Susana Gonzalez Edmond, Commissioner Heather Morrison, Commissioner David P. Honey, Interim Executive Director FINISHED AGENDA AND MINUTES President Arias called the meeting to order at 8:16 a.m. FLAG SALUTE President Arias asked Commander Mike Lewis, Police Department to lead the Pledge of Allegiance. ROLL CALL Commissioners Joen Garnica, Susana Gonzalez Edmond, Heather Morrison and Present: Phyllis O. Arias Commissioners Carolyn M. Smith Watts Absent: David Honey, Interim Executive Director Crystal Slaten, Deputy Director and Recruitment and Selection Officer Caprice McDonald, Special Projects Officer Maria Alamo, Special Projects Officer Marla Camerino, Executive Assistant Carolyn Pen, Administrative Analyst Lizeth Rodriguez, Clerk Typist Sharon Hamilton, Administrative Aide Sheree Valdoria, Personnel Analyst Shellie Goings, Personnel Analyst Stanley Wang, Personnel Analyst Eugene Kim, Administrative Analyst Tan Zeng, Administrative Analyst Page 1 of 14 CITY OF LONG BEACH WEDNESDAY, MAY 1, 2019 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR CIVIL MINUTES SERVICE BOARDROOM, 8:00 AM Kris Ramos, Assistant Administrative Analyst Gary Anderson, Principal Deputy City Attorney Alex Basquez, Director of Human Resources Department Fred Verdugo, Deputy Director, Human Resources Department Dana Anderson, Labor Relations Manager, Human Resources Department Sherry Gaur, Human Resources Officer, Human Resources Department Denise Gonzalez, Personnel Analyst, Human Resources Department Sandy Witz, Assistant Director of Human Resources, Harbor Department Marlene Dupras, Director of Project Controls, Harbor Department Drew Schneider, Assistant Director of Security, Harbor Department David Espinosa, Administrative Analyst, Harbor Department Russ Ficker, Personnel Services Officer, Public Works Francisco Davila, Interim Administrative Officer, Development Services Chris Rowe, Deputy Chief, Fire Department Jeffrey Hardin, Battalion Chief, Fire Department Mike Lewis, Commander, Police Department Melvin McGuire, Commander, Police Department Jason Campbell, Administration Bureau Chief, Police Department Pat O’Dowd, Commander, Police Department Shaleana Benson, Sergeant, Police Department Paula Gallegos, Administrative Officer, Police Department Breana Lopez, Consultant, CPS HR Consulting Victoria Love, Business Representative, International Association of Machinists and Aerospace Workers (IAM) Ashley Gunckel, Business Representative, IAM Milton Duena, Business Representative, IAM Carmen Quezada COMMENTS FROM THE PUBLIC – The Civil Service Commission will hear from members of the public on matters within the Commission’s jurisdiction. None 1. 19-076CS Recommendation to approve minutes: Regular Meeting of April 17, 2019 Dismissal Hearing 04-D-1718 Minutes of January 9, February 6, 20, 27 and March 6, 2019 Page 2 of 14 CITY OF LONG BEACH WEDNESDAY, MAY 1, 2019 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR CIVIL MINUTES SERVICE BOARDROOM, 8:00 AM A motion was made by Commissioner Garnica, seconded by Commissioner Gonzalez Edmond, to approve the Regular Minutes of April 17, 2019. The motion carried by the following vote: Yes: 4 - Joen Garnica, Susana Gonzalez Edmond, Heather Morrison and Phyllis O. Arias Absent: 1 - Carolyn M. Smith Watts A motion was made by Commissioner Garnica, seconded by Commissioner Morrison, to approve the Minutes of the Dismissal Hearing 04-D-1718 of January 9, February 6, 20, 27 and March 6, 2019. The motion carried by the following vote: Yes: 4 - Joen Garnica, Susana Gonzalez Edmond, Heather Morrison and Phyllis O. Arias Absent: 1 - Carolyn M. Smith Watts CONSENT CALENDAR (2 - 6): Passed the Consent Calendar A motion was made by Commissioner Morrison, seconded by Commissioner Gonzalez Edmond, to approve Consent Calendar Items (2 - 6). The motion carried by the following vote: Yes: 4 - Joen Garnica, Susana Gonzalez Edmond, Heather Morrison and Phyllis O. Arias Absent: 1 - Carolyn M. Smith Watts 2. 19-077CS Recommendation to approve examination results: Civil Engineering Associate Test #06 (Established 04/18/19) Fire Captain (Established 04/17/19) PROMOTIONAL Mechanical Supervisor Test #01 (Established 04/18/19) Police Recruit Test #08 (Established 04/18/19) Page 3 of 14 CITY OF LONG BEACH WEDNESDAY, MAY 1, 2019 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR CIVIL MINUTES SERVICE BOARDROOM, 8:00 AM A motion was made to approve recommendation on the Consent Calendar. 3. 19-078CS Recommendation to receive and file resignation(s): Bryan Davidson, Tree Trimmer I, Public Works (2 yrs.) Jeremy Marquette, Business Systems Specialist VI, Technology Innovation, (17 yrs., 7 mos.) Amanda Perez, Customer Service Representative III, Energy Resources (1 yr., 9 mos.) Sebastian Ramirez, Police Officer, Police Department (1 yr., 1 mo.) Raymond Sim, Civil Engineering Associate, Harbor Department (1 yr., 7 mos.) A motion was made to approve recommendation on the Consent Calendar. 4. 19-079CS Recommendation to approve reschedule for hearing(s): Reduction Appeal Hearing 01-R-1718, Suggested Date July 10 and 17, 2019 A motion was made to approve recommendation on the Consent Calendar. 5. 19-080CS Recommendation to receive and file withdrawal of appeal: Dismissal Appeal 05-D-1718 A motion was made to approve recommendation on the Consent Calendar. 6. 19-081CS Recommendation to Approve Extension of Expiring Eligible Lists (6 months) Staff report prepared by David P. Honey, Interim Executive Director Accounting Technician (C50NN-18) (11/9/2017) Business Systems Specialist (H67AN-19) Test #08 (11/8/2018) Civil Engineer (K11NN-19) Test #01 (11/8/2018) Civil Engineer (K11NN-19) Test #02 (11/30/2018) Page 4 of 14 CITY OF LONG BEACH WEDNESDAY, MAY 1, 2019 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR CIVIL MINUTES SERVICE BOARDROOM, 8:00 AM Combination Building Inspector Aide (K88AN-19) Test #01 (11/6/2018) Customer Services Supervisor (D76AN-18) (11/21/2017) Equipment Mechanic (I06AN-18) (5/3/2018) Gas Pipeline Welder/Layout Fitter (I61NN-18) Test #01 (6/1/2018) Office Services Assistant (I70AN-18) (5/17/2018) Police Recruit (F63NN-19) Test #03 (11/29/2018) Public Safety Dispatcher - Lateral (J45AN-19C) Test #03 (11/14/2018) Public Safety Dispatcher - NTN Exam (J45AN-18A) Test #02 (6/1/2018) Public Safety Dispatcher - NTN Exam (J45AN-19A) Test #05 (11/20/2018) Public Safety Dispatcher - Post Waiver (J45AN-18B) Test #02 (6/1/2018) Public Safety Dispatcher - Post Waiver (J45AN-19B) Test #04 (11/14/2018) Registered Nurse (G11AN-19) Test #07 (11/20/2018) School Guard (F31N1-18) Test #02 (11/15/2017) Special Services Officer (F33AN-18) Test #27 (5/15/2018) Special Services Officer (F33AN-19) Test #33 (11/8/2018) Tree Trimmer (J66AN-17) (11/22/2016) A motion was made to approve recommendation on the Consent Calendar. REGULAR AGENDA At this time, Mr. Honey moved Agenda Item No. 13 to the start of the Regular Agenda. Please see actual Agenda Item for discussion and action. 7. 19-082CS RECOMMENDATION FOR EXTENSION OF PROBATIONARY PERIOD - (Joseph Balderian, Special Services Officer III-Armed) Communication from Stacey V. Lewis, Director of Human Resources, Harbor Department Staff Report prepared by Kris Ramos, Assistant Administrative Analyst Page 5 of 14 CITY OF LONG BEACH WEDNESDAY, MAY 1, 2019 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR CIVIL MINUTES SERVICE BOARDROOM, 8:00 AM Mr. Honey stated that Agenda Item Nos. 7 through 11 will be voted on separately but are very similar as they relate to extending probation for individuals in the Special Services Officer classification and briefed the Commission on this request. Representatives from the Harbor Department’s Security and Human Resources Divisions were present to answer questions. A discussion ensued with President Arias, Commissioner Garnica and Mr. Schneider regarding the extension, with the Commission ultimately approving the request. A motion was made by Commissioner Garnica, seconded by Commissioner Gonzalez Edmond, to approve recommendation. The motion carried by the following vote: Yes: 4 - Joen Garnica, Susana Gonzalez Edmond, Heather Morrison and Phyllis O. Arias Absent: 1 - Carolyn M. Smith Watts 8. 19-083CS RECOMMENDATION FOR EXTENSION OF PROBATIONARY PERIOD - (Nicholas Cedeno, Special Services Officer III-Armed) Communication from Stacey V. Lewis, Director of Human Resources, Harbor Department Staff Report prepared by Kris Ramos, Assistant Administrative Analyst A motion was made by Commissioner Morrison, seconded by Commissioner Gonzalez Edmond, to approve recommendation. The motion carried by the following vote: Yes: 4 - Joen Garnica, Susana Gonzalez Edmond, Heather Morrison and Phyllis O. Arias Absent: 1 - Carolyn M. Smith Watts 9. 19-084CS RECOMMENDATION FOR EXTENSION OF PROBATIONARY PERIOD - (Noel Santacruz, Special Services Officer III-Armed) Communication from Stacey V. Lewis, Director of Human Resources, Harbor Department Staff Report prepared by Kris Ramos, Assistant Administrative Analyst Page 6 of 14 CITY OF LONG BEACH WEDNESDAY, MAY 1, 2019 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR CIVIL MINUTES SERVICE BOARDROOM, 8:00 AM A motion was made by Commissioner Garnica, seconded by Commissioner Morrison, to approve recommendation. The motion carried by the following vote: Yes: 4 - Joen Garnica, Susana Gonzalez Edmond, Heather Morrison and Phyllis O. Arias Absent: 1 - Carolyn M. Smith Watts 10. 19-085CS RECOMMENDATION FOR EXTENSION OF PROBATIONARY PERIOD - (Oscar Cisneros, Special Services Officer III-Armed) Communication from Stacey V. Lewis, Director of Human Resources, Harbor Department Staff Report prepared by Kris Ramos, Assistant Administrative Analyst A motion was made by Commissioner Garnica, seconded by Commissioner Morrison, to approve recommendation. The motion carried by the following vote: Yes: 4 - Joen Garnica, Susana Gonzalez Edmond, Heather Morrison and Phyllis O. Arias Absent: 1 - Carolyn M. Smith Watts 11. 19-086CS RECOMMENDATION FOR EXTENSION OF PROBATIONARY PERIOD - (Ricardo Acosta, Special Services Officer III-Armed) Communication from Stacey V. Lewis, Director of Human Resources, Harbor Department Staff Report prepared by Kris Ramos, Assistant Administrative Analyst Mr. Honey informed Commissioners that this is the first request for Extension of Probation for Mr. Acosta. A brief discussion ensued with President Arias, Commissioner Garnica and Mr. Schneider, with the Commission ultimately approving the request. A motion was made by Commissioner Morrison, seconded by Commissioner Gonzalez Edmond, to approve recommendation. The motion carried by the following vote: Page 7 of 14 CITY OF LONG BEACH WEDNESDAY, MAY 1, 2019 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR CIVIL MINUTES SERVICE BOARDROOM, 8:00 AM Yes: 4 - Joen Garnica, Susana Gonzalez Edmond, Heather Morrison and Phyllis O. Arias Absent: 1 - Carolyn M. Smith Watts 12. 19-087CS RECOMMENDATION FOR EXTENSION OF PROBATIONARY PERIOD - (Dana Anenberg, Project Budget Analyst III) Communication from Stacey V. Lewis, Director of Human Resources, Harbor Department Staff Report prepared by Shellie Goings, Personnel Analyst Mr. Honey briefed the Commission on this request. Representatives from the Harbor Department’s Project Controls and Human Resources Divisions were present to answer questions. A motion was made by Commissioner Morrison, seconded by Commissioner Garnica, to approve recommendation. The motion carried by the following vote: Yes: 4 - Joen Garnica, Susana Gonzalez Edmond, Heather Morrison and Phyllis O. Arias Absent: 1 - Carolyn M. Smith Watts 13. 19-088CS RECOMMENDATION TO APPROVE PROTEST OF EXAMINATION ITEM(S) - (Police Sergeant) Staff Report prepared by Carolyn Pen, Administrative Analyst Mr. Honey briefed the Commission on this request. Breana Lopez, Consultant from CPS HR Consulting, was available to answer questions. A brief discussion ensued with President Arias, Heather Morrison and Mr. Honey, with the Commission ultimately approving the request. Mr. Honey thanked Ms. Lopez and all the subject matter experts for their work. Page 8 of 14 CITY OF LONG BEACH WEDNESDAY, MAY 1, 2019 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR CIVIL MINUTES SERVICE BOARDROOM, 8:00 AM A motion was made by Commissioner Morrison, seconded by Commissioner Garnica, to approve recommendation. The motion carried by the following vote: Yes: 3 - Joen Garnica, Heather Morrison and Phyllis O. Arias Abstain: 1 - Susana Gonzalez Edmond Absent: 1 - Carolyn M. Smith Watts 14. 19-089CS RECOMMENDATION TO FORM A COMMISSION SUBCOMMITTEE TO REVIEW AND MAKE RECOMMENDATIONS ON PROTESTS OF EXAMINATION ITEMS President Arias briefed the Commission regarding the creation of a Subcommittee to review protests regarding examination items and went over the responsibilities of the Subcommittee. A discussion ensued with President Arias, Commissioner Morrison, Commissioner Gonzalez Edmond, Commissioner Garnica, Mr. Anderson, Mr. Honey, Ms. Slaten and Ms. McDonald. Subcommittee members will consist of two Commissioners, with a third Commissioner being appointed as an alternate should a Subcommittee member not be available. New members will be appointed annually, at the beginning of the City’s fiscal year which is from October 1 through September 30. Commissioner Gonzalez Edmond made a motion to approve the recommendation to form a Commission Subcommittee composed of Commissioners Arias and Garnica, with Commissioner Gonzalez Edmond as an alternate. The initially Subcommittee members will serve effective May 1, 2019 through September 30, 2020. A motion was made by Commissioner Gonzalez Edmond, seconded by Commissioner Morrison, to approve recommendation. The motion carried by the following vote: Yes: 4 - Joen Garnica, Susana Gonzalez Edmond, Heather Morrison and Phyllis O. Arias Absent: 1 - Carolyn M. Smith Watts 15. 19-090CS PRESENTATION ON CITY'S HIRING PROCESS Page 9 of 14 CITY OF LONG BEACH WEDNESDAY, MAY 1, 2019 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR CIVIL MINUTES SERVICE BOARDROOM, 8:00 AM David P. Honey, Interim Executive Director Alex Basquez, Director of Human Resources Department Mr. Honey and Ms. Basquez gave a presentation regarding the City’s Hiring Process. President Arias congratulated and thanked staff for all their hard work and accomplishments. A discussion ensued with President Arias and Ms. Basquez regarding a copy of the Fuse Fellow report. Ms. Basquez stated that a final report was not received. Information provided in the presentation was based on updates received from meetings between herself, City Manager’s office and the former Civil Service Executive Director. Ms. Basquez stated that she does have several charts that were provided, which she is able to share with the Commission. A discussion took place with Commissioner Gonzalez Edmond and Mr. Honey regarding the RFP that is currently out for broad-based testing. Commissioner Garnica wanted to know if there were any progress reports or report-type information aside from graphs that were provided. Ms. Basquez will review documents received from the update meetings and provide what is available to the Commission. A motion was made by Commissioner Gonzalez Edmond, seconded by Commissioner Garnica, to receive and file. The motion carried by the following vote: Yes: 4 - Joen Garnica, Susana Gonzalez Edmond, Heather Morrison and Phyllis O. Arias Absent: 1 - Carolyn M. Smith Watts 16. 19-074CS REQUEST TO FILE FOR EXAMINATION BY DISMISSED EMPLOYEE (Carmen Quezada) PERSONNEL SESSION - Closed Session pursuant to Government Code Section 54957(b)(1) The Commission went into Closed Session for discussion. After discussion, President Arias reconvened the meeting. Page 10 of 14 CITY OF LONG BEACH WEDNESDAY, MAY 1, 2019 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR CIVIL MINUTES SERVICE BOARDROOM, 8:00 AM A motion was made by Commissioner Garnica, seconded by Commissioner Morrison, to approve Ms. Quezada's request to file for examination by dismissed employee. The motion carried by the following vote: Yes: 3 - Joen Garnica, Susana Gonzalez Edmond and Heather Morrison No: 1 - Phyllis O. Arias Absent: 1 - Carolyn M. Smith Watts MANAGERS' REPORTS Recruitment and Selection Ms. Slaten informed the Commission that staff will be participating in a job fair hosted by Workforce Development and Pacific Gateway on May 9, 2019, at the Long Beach Convention Center. Also, staff will be attending the Long Beach Pride Festival on May 18, 2019. She asked Commissioners to let her know if they are interested in attending. Ms. Slaten informed the Commission that she will be traveling to Oakland for a WRIPAC conference. Special Projects Ms. McDonald informed Commissioners that she is using Link LB, which is a communication tool used by several departments, to reach out to candidates so that they are kept informed of Eligible Lists that are set to expire. Candidates must sign up for the service to receive monthly notifications. Ms. McDonald created a subscription to invite candidates who are on current eligible lists to sign up for the notifications. Within a week’s time, there have been over 90 subscribers. Ms. McDonald stated that Special Projects staff will be attending the job fair at the Convention Center to assist individuals in creating their master records and to recruit more subscribers for Link LB. A brief discussion took place between Commissioner Gonzalez Edmond, Commissioner Morrison, Commission Garnica and Ms. McDonald regarding the notification process. Page 11 of 14 CITY OF LONG BEACH WEDNESDAY, MAY 1, 2019 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR CIVIL MINUTES SERVICE BOARDROOM, 8:00 AM Administration Support Services Ms. Alamo informed the Commission that all invoices have been paid. She stated that although the payment process is slow due to the new system, vendors are still being paid within the Net30 period. She informed Commissioners that the second phase has been postponed until 2020 due to a large amount of staff who will need to be trained. Executive Director Mr. Honey briefed the Commission regarding his trip to Chicago and stated that it was a great opportunity to see what other organizations are doing to prepare students for jobs in industries. Mr. Honey stated that he and other City staff attended a meeting at Jordan High School, where they were able to meet with students participating in small learning communities. A brief discussion took place with Commissioner Gonzalez Edmond, Commissioner Garnica, Commissioner Morrison and Mr. Honey. Mr. Honey stated that staff is working with Human Resources on the Meet and Confer process regarding the draft policy, 1.81, that was approved at the last meeting. Letters have been sent to leaders of the bargaining units inviting them to participate in a Meet and Confer process. Mr. Honey informed the Commission that Ms. Basquez will be presenting the annual Workforce Demographic report at the City Council meeting on Tuesday, May 7, 2019. Since there is a section related to Civil Service, staff will be in attendance in case there are any questions. UNFINISHED BUSINESS None NEW BUSINESS None COMMENTS FROM THE PUBLIC – The Civil Service Commission will hear from members of the public on matters within the Commission’s jurisdiction. Page 12 of 14 CITY OF LONG BEACH WEDNESDAY, MAY 1, 2019 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR CIVIL MINUTES SERVICE BOARDROOM, 8:00 AM None ADJOURNMENT Commissioner Gonzalez Edmond adjourned the meeting at 10:34 a.m. HEARING 06-D-1718 - CANCELLED Page 13 of 14 CITY OF LONG BEACH WEDNESDAY, MAY 1, 2019 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR CIVIL MINUTES SERVICE BOARDROOM, 8:00 AM NOTE: If written language translation of the Commission agenda and minutes for non-English speaking persons is desired, please make your request by phone to the Office of the City Clerk at (562) 570-6101, 72 business hours prior to the Commission meeting. Kung nais ang pagsasalin ng nakasulat na wika ng agenda ng Komisyon at ang minutes para sa mga taong hindi nagsasalita ng Ingles, mangyaring isagawa ang iyong hiling sa pamamagitan ng telepono sa Opisina ng Clerk ng Lungsod sa (562) 570-6101, 72 oras ng negosyo bago ang pagpupulong ng Commission. Si desea obtener la traducción escrita en otro idioma de la agenda y actas de la comisión para personas que no hablan inglés, haga su solicitud por teléfono a la Oficina de la Secretaría Municipal al (562) 570-6101, 72 horas hábiles antes de la reunión de la comisión. Page 14 of 14