Civil Service Commission

CITY OF LONG BEACH WEDNESDAY, JUNE 5, 2019 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR CIVIL MINUTES SERVICE BOARDROOM, 8:00 AM Phyllis O. Arias, President Joen Garnica, Commissioner Carolyn M. Smith Watts, Vice President Susana Gonzalez Edmond, Commissioner Heather Morrison, Commissioner David P. Honey, Interim Executive Director FINISHED AGENDA AND MINUTES President Arias called the meeting to order at 8:07 a.m. FLAG SALUTE President Arias led the Pledge of Allegiance. ROLL CALL Commissioners Joen Garnica, Susana Gonzalez Edmond, Heather Morrison and Present: Phyllis O. Arias Commissioners Carolyn M. Smith Watts Absent: David Honey, Interim Executive Director Caprice McDonald, Special Projects Officer Maria Alamo, Special Projects Officer Marla Camerino, Executive Assistant Sheree Valdoria, Personnel Analyst Shellie Goings, Personnel Analyst Carolyn Pen, Administrative Analyst Maria Macias, Personnel Assistant Page 1 of 12 CITY OF LONG BEACH WEDNESDAY, JUNE 5, 2019 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR CIVIL MINUTES SERVICE BOARDROOM, 8:00 AM Stanley Wang, Personnel Analyst Veronica Robles-Scott, Administrative Analyst Jeffrey Hardin, Battalion Chief, Fire Department Sherry Gaur, Human Resources Officer, Human Resources Department Charlene Wynne, Manager of Grants Administration, Harbor Department Maricela Tutson, Assistant Administrative Analyst, Harbor Department Annie Fang, Clerk Typist III, Harbor Department Madison Chavarria, Clerk Typist III, Harbor Department COMMENTS FROM THE PUBLIC – The Civil Service Commission will hear from members of the public on matters within the Commission’s jurisdiction. President Arias opened the meeting by saying a few words in honor of Commissioner Carolyn Smith Watts, who recently passed away. Commissioner Smith Watts will be dearly missed. Maricela Tutson spoke regarding the difficulty employees have passing the personality and motivation portion of tests that are being administered. Annie Fang spoke regarding the personality and motivation test that was administered for Assistant Administrative Analyst. Madison Chavarria spoke regarding the unfairness of the personality and motivation test that was part of the Wonderlic testing examination. Charlene Wynne spoke regarding employees not being able to pass examinations due to the personality test questions. President Arias requested a report regarding the comments. 1. 19-098CS Recommendation to approve minutes: Regular Meeting of May 15, 2019 Dismissal Hearing 01-D-1718 Minutes of March 27, April 10 and April 24, 2019 A motion was made by Commissioner Gonzalez Edmond, seconded by Commissioner Morrison, to approve the Regular Minutes of May 15, 2019. The motion carried by the following vote: Page 2 of 12 CITY OF LONG BEACH WEDNESDAY, JUNE 5, 2019 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR CIVIL MINUTES SERVICE BOARDROOM, 8:00 AM Yes: 4 - Joen Garnica, Susana Gonzalez Edmond, Heather Morrison and Phyllis O. Arias Absent: 1 - Carolyn M. Smith Watts A motion was made by Commissioner Gonzalez Edmond, seconded by Commissioner Morrison, to approve the Minutes of the Dismissal Hearing 01-D-1718 of March 27, April 10 and April 24, 2019 . The motion carried by the following vote: Yes: 4 - Joen Garnica, Susana Gonzalez Edmond, Heather Morrison and Phyllis O. Arias Absent: 1 - Carolyn M. Smith Watts CONSENT CALENDAR (2 - 9): Mr. Honey informed Commissioners that the Development Project Manager bulletin was removed from Agenda Item #3. Passed the Consent Calendar A motion was made by Commissioner Garnica, seconded by Commissioner Morrison, to approve Consent Calendar Items (2 - 9), as amended. The motion carried by the following vote: Yes: 4 - Joen Garnica, Susana Gonzalez Edmond, Heather Morrison and Phyllis O. Arias Absent: 1 - Carolyn M. Smith Watts 2. 19-099CS Recommendation to approve examination results: Accounting Clerk (Established 05/30/19) Communication Specialist Test #05 (Established 05/28/19) Electrician Test #01 (Established 05/16/19) Garage Service Attendant Test #02 (Established 05/20/19) Gas Field Technician Test #01 (Established 05/10/19) AMENDED Harbor Maintenance Mechanic (Established 05/24/19) Police Officer - Lateral Test #03 (Established 05/16/19) Recycling Specialist Test #01 (Established 05/20/19) Page 3 of 12 CITY OF LONG BEACH WEDNESDAY, JUNE 5, 2019 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR CIVIL MINUTES SERVICE BOARDROOM, 8:00 AM Registered Nurse Test #09 (Established 05/24/19) School Guard Test #08 (Established 05/24/19) 3. 19-100CS Recommendation to receive and file bulletin(s): Ambulance Operator Battalion Chief Development Project Manager REMOVED Electrical and Instrumentation Supervisor General Maintenance Supervisor Port Financial Analyst Structural Engineer Supervisors-Stores and Property A motion was made to approve recommendation on the Consent Calendar. 4. 19-101CS Recommendation to receive and file retirement(s): Josephine Caron, Senior Librarian, Library Services (21 yrs., 9 mos.) Rivann Khem, Refuse Operator III, Public Works (25 yrs., 5 mos.) Fuailelagi Leota, Neighborhood Services Specialist, Public Works (11 yrs., 9 mos.) Antonio Rosales, Gardener II, Parks, Recreation and Marine (19 yrs., 2 mos.) A motion was made to approve recommendation on the Consent Calendar. 5. 19-102CS Recommendation to receive and file disability retirement(s): Philip Cooper, Police Officer, Police Department (15 yrs., 4 mos.) Brian Watt, Police Officer, Police Department (26 yrs., 10 mos.) Page 4 of 12 CITY OF LONG BEACH WEDNESDAY, JUNE 5, 2019 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR CIVIL MINUTES SERVICE BOARDROOM, 8:00 AM A motion was made to approve recommendation on the Consent Calendar. 6. 19-103CS Recommendation to receive and file resignation(s): Laura Carey, Public Health Nutritionist I, Health Department (1 yr., 3 mos.) Brian Flores, Public Safety Dispatcher II, Disaster Preparedness and Emergency Communications (13 yrs., 10 mos.) Timothy Lok, Environmental Health Specialist II, Health Department (3 yrs., 2 mos.) Jennifer Munoz, Public Safety Dispatcher II, Disaster Preparedness and Emergency Communications (18 yrs., 4 mos.) Alissa Yin, Civil Engineering Assistant, Harbor Department (2 yrs., 7 mos.) A motion was made to approve recommendation on the Consent Calendar. 7. 19-104CS Recommendation to approve transfer(s): Salvador Ballesteros, Equipment Operator II/Public Works to Equipment Operator II/Parks, Recreation and Marine Sophia Meng-Chhom, Administrative Analyst II/Harbor Department to Administrative Analyst III/Public Works A motion was made to approve recommendation on the Consent Calendar. 8. 19-105CS Recommendation to approve reschedule for hearing(s): Dismissal Appeal 07-D-1718, Suggested Dates: July 10 and 17, 2019 Reduction Appeal 01-R-1718, Suggested Dates: July 31 and August 7, 2019 A motion was made to approve recommendation on the Consent Calendar. Page 5 of 12 CITY OF LONG BEACH WEDNESDAY, JUNE 5, 2019 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR CIVIL MINUTES SERVICE BOARDROOM, 8:00 AM 9. 19-106CS Recommendation to Approve Extension of Expiring Eligible Lists (6 months) Staff report prepared by David P. Honey, Interim Executive Director Administrative Analyst (EA8AN-18) Test #01 (11/9/2017) - 2 months Automatic Sprinkler Control Technician (H58NN-19) Test #01 (12/3/2018) Business Systems Specialist (H67AN-19) Test #09 (12/13/2018) Civil Engineering Associate (K13NN-19) Test #01 (12/6/2018) Combination Building Inspector (K87NN-18) Test #02 (12/12/2017) Combination Building Inspector Aide (K88AN-19) Test #02 (12/14/2018) Community Services Supervisor (H60NN-18) Test #01 (6/8/2018) Laboratory Analyst Test #1 (12/26/2017) Laboratory Assistant (J28AN-18) (6/20/2018) Plan Checker - Fire Prevention (KA4NN-19) Test #02 (12/5/2018) Planner (F53AN-18) Test #01 (6/21/2018) Police Officer - Lateral (F23NN-19) Test #24 (12/18/2018) Police Recruit (F63NN-19) Test #04 (12/17/2018) Public Safety Dispatcher - Lateral (J45AN-18C) Test #01 (6/27/2018) Registered Nurse (G11AN-18) Test #01 (12/12/2017) Registered Nurse (G11AN-18) Test #05 (6/27/2018) Senior Civil Engineer (K52NN-19) Test #01 (12/6/2018) Senior Civil Engineer (K52NN-19) Test #02 (12/28/2018) Senior Structural Engineer (K65NN-19) Test #01 (12/6/2018) Special Services Officer (F33AN-18) Test #22 (12/7/2017) Special Services Officer (F33AN-18) Test #28 (6/8/2018) Special Services Officer (F33AN-19) Test #34 (12/17/2018) Storekeeper (D38AN-18) (6/20/2018) - 3 months A motion was made to approve recommendation on the Consent Calendar. Page 6 of 12 CITY OF LONG BEACH WEDNESDAY, JUNE 5, 2019 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR CIVIL MINUTES SERVICE BOARDROOM, 8:00 AM REGULAR AGENDA 10. 19-107CS RECOMMENDATION TO RECEIVE AND FILE EARLY TERMINATION OF TEMPORARY REASSIGNMENT FOR REHABILITATION Mr. Honey briefed the Commission on this item. He informed the Commission that the termination of the temporary assignment is not within the Commission’s authority and is essentially a receive and file item. President Arias asked if the interactive process would continue. Mr. Honey responded that it would. A brief discussion ensued with Commissioner Gonzalez Edmond and Mr. Honey regarding the employee’s reassignment. A motion was made by Commissioner Garnica, seconded by Commissioner Gonzalez Edmond, to receive and file. The motion carried by the following vote: Yes: 4 - Joen Garnica, Susana Gonzalez Edmond, Heather Morrison and Phyllis O. Arias Absent: 1 - Carolyn M. Smith Watts 11. 19-108CS RECOMMENDATION TO APPROVE REVISED CLASSIFICATION SPECIFICATION (Office Systems Analyst) a. Communication from Stacey Lewis, Harbor Department Staff report prepared by Sheree Valdoria, Personnel Analyst Mr. Honey briefed the Commission on this item. Representatives from the Harbor Department and IAM were present to answer questions. President Arias asked staff to review the wording of the Classification Specification and bulletins to ensure clarity. Commissioner Gonzalez Edmond mentioned that some candidates may not have a driver’s license and that staff should make note of this when preparing bulletins, unless a position requires candidates to Page 7 of 12 CITY OF LONG BEACH WEDNESDAY, JUNE 5, 2019 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR CIVIL MINUTES SERVICE BOARDROOM, 8:00 AM drive. It was discussed that this position requires candidates to drive. A motion was made by Commissioner Gonzalez Edmond, seconded by Commissioner Garnica, to approve recommendation. The motion carried by the following vote: Yes: 4 - Joen Garnica, Susana Gonzalez Edmond, Heather Morrison and Phyllis O. Arias Absent: 1 - Carolyn M. Smith Watts 12. 19-109CS RECOMMENDATION TO RECEIVE AND FILE BULLETIN: Office Systems Analyst (Vacancy in Information Management Division Business Analysis) Office Systems Analyst (Vacancy in Information Management Division Network Operations Center) Office Systems Analyst (Vacancy in Information Management Cybersecurity) Office Systems Analyst (Vacancy in Information Management Cybersecurity) Mr. Honey briefed the Commission on this item. A motion was made by Commissioner Morrison, seconded by Commissioner Gonzalez Edmond, to approve recommendation. The motion carried by the following vote: Yes: 4 - Joen Garnica, Susana Gonzalez Edmond, Heather Morrison and Phyllis O. Arias Absent: 1 - Carolyn M. Smith Watts 13. 19-110CS SUBCOMMITTEE REPORT TO COMMISSION ON PROTEST OF EXAMINATION ITEM(S) - (Fire Engineer) Subcommittee Members: President Arias and Commissioner Garnica President Arias briefed the Commission regarding this item. She informed that Commission that the Subcommittee concurs with staff recommendation. Ms. Goings provided a detailed report to the Commission regarding protested examination items that were a part of the Fire Engineer written examination. Page 8 of 12 CITY OF LONG BEACH WEDNESDAY, JUNE 5, 2019 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR CIVIL MINUTES SERVICE BOARDROOM, 8:00 AM Jeffrey Hardin, Battalion Chief for the Fire Department, was present to answer questions. A motion was made by Commissioner Morrison, seconded by Commissioner Gonzalez Edmond, to receive and file. The motion carried by the following vote: Yes: 4 - Joen Garnica, Susana Gonzalez Edmond, Heather Morrison and Phyllis O. Arias Absent: 1 - Carolyn M. Smith Watts 14. 19-111CS RECOMMENDATION TO APPROVE PROTEST OF EXAMINATION ITEM(S) - (Fire Engineer) Staff Report prepared by Shellie Goings, Personnel Analyst A motion was made by Commissioner Gonzalez Edmond, seconded by Commissioner Morrison, to approve recommendation. The motion carried by the following vote: Yes: 4 - Joen Garnica, Susana Gonzalez Edmond, Heather Morrison and Phyllis O. Arias Absent: 1 - Carolyn M. Smith Watts 15. 19-112CS REQUEST TO FILE LATE APPEAL Mr. Honey briefed the Commission regarding this item. Mr. Trott and the appellant were available to answer questions. Mr. Trott spoke on behalf of the appellant. A motion was made by Commissioner Gonzalez Edmond, seconded by Commissioner Morrison, to approve recommendation. The motion carried by the following vote: Yes: 4 - Joen Garnica, Susana Gonzalez Edmond, Heather Morrison and Phyllis O. Arias Absent: 1 - Carolyn M. Smith Watts Page 9 of 12 CITY OF LONG BEACH WEDNESDAY, JUNE 5, 2019 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR CIVIL MINUTES SERVICE BOARDROOM, 8:00 AM MANAGERS' REPORTS Recruitment and Selection Ms. Valdoria was present on behalf of Ms. Slaten who is on vacation. Ms. Valdoria informed the Commission that the Public Safety promotional is still ongoing. Also, staff is wrapping up Police Sergeant with exam results going to the candidates within the week. She mentioned that Police Lieutenant is scheduled to begin soon. Ms. Valdoria informed the Commission that Ms. Goings will begin the next components of Fire Engineer, which will take place later this month. Ms. Goings will also begin the Battalion Chief promotional. Ms. Valdoria mentioned that staff are busy with various exams, including Assistant Administrative Analyst and Administrative Analyst. Special Projects Ms. McDonald provided the Commission with an update regarding the Classified Transfer List. Ms. McDonald shared a more ADA compliant flyer that will be distributed when conducting outreach at recruitment fairs. Administration Support Services Ms. Alamo provided positive comments regarding the transfer list that was shared by Ms. McDonald. Executive Director Mr. Honey welcomed Sherry Gaur, who works in Human Resources Department’s Personnel Operations bureau. Ms. Gaur spoke regarding her experience. Commissioners welcomed Ms. Gaur. Mr. Honey informed the Commission that Kris Ramos, Assistant Administrative Analyst, Page 10 of 12 CITY OF LONG BEACH WEDNESDAY, JUNE 5, 2019 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR CIVIL MINUTES SERVICE BOARDROOM, 8:00 AM has accepted employment with the Los Angeles County Sanitation District and thanked Mr. Ramos for the great work that he has done. Mr. Ramos thanked everyone for opportunity. Commissioners congratulated Mr. Ramos. Mr. Honey informed the Commission that Stephanie Correa, who worked at the front counter, accepted an Administrative Aide position with Financial Management’s Fleet Service Bureau. Mr. Honey introduced Imalai Aguilar, who is covering the front counter. UNFINISHED BUSINESS None NEW BUSINESS None COMMENTS FROM THE PUBLIC – The Civil Service Commission will hear from members of the public on matters within the Commission’s jurisdiction. None Closed Session Pursuant to Government Code Section 54957 (b)(1) - INTERVIEWS FOR EXECUTIVE DIRECTOR OF CIVIL SERVICE held at 500 E 27TH STREET, LONG BEACH, CA 90806 ADJOURNMENT President Arias adjourned the meeting at 3:55 p.m. NO HEARING Page 11 of 12 CITY OF LONG BEACH WEDNESDAY, JUNE 5, 2019 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR CIVIL MINUTES SERVICE BOARDROOM, 8:00 AM NOTE: If written language translation of the Commission agenda and minutes for non-English speaking persons is desired, please make your request by phone to the Office of the City Clerk at (562) 570-6101, 72 business hours prior to the Commission meeting. Kung nais ang pagsasalin ng nakasulat na wika ng agenda ng Komisyon at ang minutes para sa mga taong hindi nagsasalita ng Ingles, mangyaring isagawa ang iyong hiling sa pamamagitan ng telepono sa Opisina ng Clerk ng Lungsod sa (562) 570-6101, 72 oras ng negosyo bago ang pagpupulong ng Commission. Si desea obtener la traducción escrita en otro idioma de la agenda y actas de la comisión para personas que no hablan inglés, haga su solicitud por teléfono a la Oficina de la Secretaría Municipal al (562) 570-6101, 72 horas hábiles antes de la reunión de la comisión. Page 12 of 12