Civil Service Commission

CITY OF LONG BEACH WEDNESDAY, SEPTEMBER 4, 2019 CIVIL SERVICE COMMISSION 411 WEST OCEAN BOULEVARD, CIVIC MINUTES CHAMBER, 8:00 AM Susana Gonzalez Edmond, President Phyllis O. Arias, Commissioner Heather Morrison, Vice President Brandon Dowling, Commissioner Joen Garnica, Commissioner Christina Pizarro Winting, Executive Director FINISHED AGENDA AND MINUTES President Gonzalez Edmond called the meeting to order at 8:06 a.m. FLAG SALUTE President Gonzalez Edmond asked Commissioner Brandon Dowling to lead the Pledge of Allegiance. ROLL CALL Commissioners Phyllis O. Arias, Brandon Dowling, Heather Morrison and Present: Susana Gonzalez Edmond Commissioners Joen Garnica Excused: Christina Pizarro Winting, Executive Director Crystal Slaten, Deputy Director Caprice McDonald, Special Projects Officer Marla Camerino, Executive Assistant Shellie Goings, Personnel Analyst Carolyn Pen, Administrative Analyst Stanley Wang, Personnel Analyst Veronica Robles-Scott, Administrative Analyst Maria Macias, Personnel Assistant Glenda Williams, Director, Library Services Page 1 of 12 CITY OF LONG BEACH WEDNESDAY, SEPTEMBER 4, 2019 CIVIL SERVICE COMMISSION 411 WEST OCEAN BOULEVARD, CIVIC MINUTES CHAMBER, 8:00 AM Sean Gamette, Managing Director-Engineering Bureau, Harbor Department Stacey Lewis, Human Resources Director, Harbor Department James Farley, Fire Captain, Fire Department Richard Suarez, International Association of Machinist and Aerospace Workers COMMENTS FROM THE PUBLIC – The Civil Service Commission will hear from members of the public on matters within the Commission’s jurisdiction. Richard Suarez, IAM Representative, informed Commissioners that he was available to provide information for any questions related to Agenda Item No. 6. On behalf of the Civil Service Commission, Executive Director Christina Pizarro Winting presented a Certificate of Appreciation to Christopher McLinden, Gas Distribution Supervisor, for 34 years, 5 months, of distinguished and exemplary service to the City of Long Beach. The Commission congratulated Mr. McLinden on his retirement. Edward Farrell, Gas Service Bureau Manager, was present to recognize and highlight Mr. McLinden’s career with the City of Long Beach. 1. 19-158CS Recommendation to approve minutes: Regular Meeting of August 21, 2019 A motion was made by Vice President Morrison, seconded by Commissioner Arias, to approve recommendation. The motion carried by the following vote: Yes: 4 - Phyllis O. Arias, Brandon Dowling, Heather Morrison and Susana Gonzalez Edmond Excused: 1 - Joen Garnica CONSENT CALENDAR (2 - 9): President Gonzalez Edmond requested to pull the following items for separate discussion: Battalion Chief exam result in Agenda Item No. 2, Street Landscaping Supervisor bulletin in Agenda Item No. 3. and Agenda Item No. 6. Passed the Consent Calendar Page 2 of 12 CITY OF LONG BEACH WEDNESDAY, SEPTEMBER 4, 2019 CIVIL SERVICE COMMISSION 411 WEST OCEAN BOULEVARD, CIVIC MINUTES CHAMBER, 8:00 AM A motion was made by Commissioner Arias, seconded by Vice President Morrison, to approve Consent Calendar Items 2 - 9, as amended, except for Agenda Item No. 6. The motion carried by the following vote: Yes: 4 - Phyllis O. Arias, Brandon Dowling, Heather Morrison and Susana Gonzalez Edmond Excused: 1 - Joen Garnica 2. 19-159CS Recommendation to approve examination results: Administrative Analyst Test #02 (Established 08/29/19) Battalion Chief PROMOTIONAL Fire Engineer PROMOTIONAL Gas Pipeline Welder/Layout Fitter Test #03 (Established 08/28/19) Nurse Practitioner Test #01 (Established 08/28/19) Police Officer - Lateral Test #08 (Established 08/30/19) Public Health Nutritionist Test #02 (Established 08/19/19) Senior Traffic Engineer Test #03 (Established 08/28/19) Water Treatment Operator Test #02 (Established 08/26/19) A motion was made to approve recommendation, as amended, to remove the Battalion Chief exam result on the Consent Calendar. Mr. James Farley, Fire Captain for the Long Beach Fire Department, spoke regarding the Battalion Chief Promotional exam. Ms. Pizarro Winting informed the Commission that there was a protest period on July 23 and 24, 2019, where no protests were received. The Commission will forward questions to Ms. Pizarro Winting regarding the process, and ultimately approved the Battalion Chief exam result. A motion was made by Commissioner Dowling, seconded by Commissioner Arias, to approve the Battalion Chief exam result. The motion carried by the following vote: Yes: 4 - Phyllis O. Arias, Brandon Dowling, Heather Morrison and Susana Gonzalez Edmond Excused: 1 - Joen Garnica Page 3 of 12 CITY OF LONG BEACH WEDNESDAY, SEPTEMBER 4, 2019 CIVIL SERVICE COMMISSION 411 WEST OCEAN BOULEVARD, CIVIC MINUTES CHAMBER, 8:00 AM 3. 19-160CS Recommendation to receive and file bulletin(s): Maintenance Planner Street Landscaping Supervisor A motion was made to approve recommendation, as amended, to remove the Street Landscaping bulletin on the Consent Calendar. Commissioner Arias requested to pull the Street Landscaping Supervisor bulletin. She has concerns regarding arborist certification and the fact that they City does not have a position that requires this certification. Ms. Pizarro Winting will work with Public Works to explore the possibility of requiring certifications or creating an arborist or horticulturist position. A motion was made by Commissioner Arias, seconded by Vice President Morrison, to approve the Street Landscaping bulletin. The motion carried by the following vote: Yes: 4 - Phyllis O. Arias, Brandon Dowling, Heather Morrison and Susana Gonzalez Edmond Excused: 1 - Joen Garnica 4. 19-161CS Recommendation to receive and file retirement(s): Stace Eugene Aspey, Community Information Specialist II, Library Services (33 yrs., 2 mos.) Catherine Grant, Payroll Specialist II, Financial Management (19 yrs., 10 mos.) Eric Mac Neal, Maintenance Planner II, Harbor Department (37 yrs., 3 mos.) Esteban Ruiz, General Maintenance Assistant, Public Works (22 yrs., 28 days) On behalf of the Civil Service Commission, Executive Director Christina Pizarro Winting presented a Certificate of Appreciation to Stace Aspey, Community Information Specialist, for 33 years, 2 months, of distinguished and exemplary service to the City of Long Beach. The Commission congratulated Mr. Aspey on his retirement. Ms. Glenda Williams, Director of Library Services, was present to recognize and highlight Mr. Aspey’s career Page 4 of 12 CITY OF LONG BEACH WEDNESDAY, SEPTEMBER 4, 2019 CIVIL SERVICE COMMISSION 411 WEST OCEAN BOULEVARD, CIVIC MINUTES CHAMBER, 8:00 AM with the City of Long Beach. On behalf of the Civil Service Commission, Executive Director Christina Pizarro Winting presented a Certificate of Appreciation to Eric Mac Neal, Maintenance Planner, for 37 years, 3 months, of distinguished and exemplary service to the City of Long Beach. The Commission congratulated Mr. Mac Neal on his retirement. Mr. Sean Gamette, Managing Director for the Engineering Services Bureau at the Harbor Department, was present to recognize and highlight Mr. Mac Neal’s career with the City of Long Beach. A motion was made to approve recommendation on the Consent Calendar. 5. 19-162CS Recommendation to receive and file resignation(s): Andrea Albano, Police Officer, Police Department (10 yrs., 3 mos.) Ilya Grishchenko, Firefighter, Fire Department (2 yrs., 6 mos.) Courtney Luc, Assistant Administrative Analyst II, Human Resources Department (1 yr., 6 mos.) Jenyffer Vasquez, Assistant Administrative Analyst II, Water Department (3 yrs., 8 mos.) A motion was made to approve recommendation on the Consent Calendar. 6. 19-163CS Recommendation to approve transfer(s): Suzy Betz - Administrative Analyst III, Disaster Preparedness and Emergency Communications to Administrative Analyst III, Airport Nickolas Colbert - Special Services Officer III, Airport to Special Services Officer III, Police Christopher Dannan - Special Services Officer III, Airport to Special Services Officer III, Police Ehimwenma Ima Edomwonyi - Administrative Analyst I, Public Works to Administrative Analyst II, Fire Danielle Fermin - Special Services Officer III, Airport to Special Services Officer III, Police Adam Jensen - Special Services Officer III, Airport to Special Services Officer III, Police Page 5 of 12 CITY OF LONG BEACH WEDNESDAY, SEPTEMBER 4, 2019 CIVIL SERVICE COMMISSION 411 WEST OCEAN BOULEVARD, CIVIC MINUTES CHAMBER, 8:00 AM Patricia Kampa - Special Services Officer III, Airport to Special Services Officer III, Police Roeun Khiev - Special Services Officer III, Airport to Special Services Officer III, Police Jeffrey Litzinger - Special Services Officer III, Airport to Special Services Officer III, Police Richard Nunez - Special Services Officer III, Airport to Special Services Officer III, Police Jonathan Poon - Special Services Officer III, Airport to Special Services Officer III, Police Inmer Rosa - Special Services Officer III, Airport to Special Services Officer III, Police Joey Stites - Special Services Officer III, Airport to Special Services Officer III, Police Robert Ware - Special Services Officer III, Airport to Special Services Officer III, Police Ronney Wong - Special Services Officer III, Airport to Special Services Officer III, Police Dainell Woodbey - Special Services Officer III, Airport to Special Services Officer III, Police Gerry Wooldridge - Special Services Officer III, Airport to Special Services Officer III, Police President Gonzalez Edmond commented that this item was pulled for further discussion. It was discussed that the Commission did not receive any background information for transfers that were placed on the agenda at its last meeting. Commissioner Arias thanked Ms. Basquez for the letter she provided which explained the transfer process. Mr. Suarez commented that IAM met with City representatives, and while they agreed with the transfers, there is concern regarding the special and specific duties traditionally and historically performed by Special Services Officers migrating to the Police Department. The Commission ultimately approved this item. A motion was made by Vice President Morrison, seconded by Commissioner Dowling, to approve recommendation. The motion carried by the following vote: Page 6 of 12 CITY OF LONG BEACH WEDNESDAY, SEPTEMBER 4, 2019 CIVIL SERVICE COMMISSION 411 WEST OCEAN BOULEVARD, CIVIC MINUTES CHAMBER, 8:00 AM Yes: 4 - Phyllis O. Arias, Brandon Dowling, Heather Morrison and Susana Gonzalez Edmond Excused: 1 - Joen Garnica 7. 19-164CS Recommendation to approve schedule for hearing(s): Dismissal Appeal 05-D-1819, Suggested Dates: September 18, September 25 & October 2, 2019 A motion was made to approve recommendation on the Consent Calendar. 8. 19-165CS Recommendation to Transfer from Unclassified to Classified Service - Ryan Summers, Ambulance Operator, Fire Department Communication from Meg Rau, Administrative Officer, Fire Department Staff Report by Sheree Valdoria, Personnel Analyst A motion was made to approve recommendation on the Consent Calendar. 9. 19-166CS Recommendation to Approve Extension of Expiring Eligible Lists (6 months) Staff report prepared by Christina Pizarro Winting, Executive Director Business Systems Specialist (H67AN-19) Test #12 (3/21/2019) Chief Construction Inspector (K08NN-18) (9/26/2018) Civil Engineering Associate (K13NN-19) Test #05 (3/14/2019) Communication Specialist (H68AN-19) Test #03 (3/27/2019) Engineering Technician (K95AN-18) (3/8/2018) - 1 month Housing Aide (HS1AN-18) Test #01 (9/14/2018) - 1 month Housing Assistance Coordinator (C39NN-18) (9/11/2018) -1 month Painter Supervisor (I35NN-18) (9/25/2018) Payroll/Personnel Assistant (D65AN-18) Test #01 (3/14/2018) Petroleum Operations Coordinator (K45AN-18) Test #01 Page 7 of 12 CITY OF LONG BEACH WEDNESDAY, SEPTEMBER 4, 2019 CIVIL SERVICE COMMISSION 411 WEST OCEAN BOULEVARD, CIVIC MINUTES CHAMBER, 8:00 AM (9/24/2018) Public Safety Dispatcher - Lateral (J45AN-18C) Test #02 (9/5/2018) Public Safety Dispatcher - NTN Exam (J45AN-18A) Test #04 (8/31/2018) Public Safety Dispatcher - NTN Exam (J45AN-19A) Test #06 (3/11/2019) Public Safety Dispatcher - Post Waiver (J45AN-19B) Test #05 (3/11/2019) Senior Accountant (C32NN-18) Test #01 (3/15/2018) Senior Civil Engineer (K52NN-19) Test #04 (3/13/2019) Senior Electrical Engineer (NG0NN-18) Test #01 (9/6/2018) Senior Equipment Operator - Backhoe (J75NN-18) (3/9/2018) Senior Program Manager - Water (MC5NN-19) Test #01 (3/11/2019) Senior Program Manager - Water (MC5NN-19) Test #02 (3/27/2019) Special Services Officer (F33AN-18) Test #25 (3/28/2018) Special Services Officer (F33AN-18) Test #31 (9/24/2018) Special Services Officer (F33AN-19) Test #36 (3/19/2019) Systems Support Specialist (H69AN-18) Test #08 (9/13/2018) Systems Technician (H70AN-19) Test #01 (3/20/2019) A motion was made to approve recommendation on the Consent Calendar. REGULAR AGENDA 10. 19-167CS RECOMMENDATION TO REAPPOINT RESIGNED EMPLOYEE - Austin Gludt, Police Property and Supply Clerk Communication from Robert G. Luna, Chief of Police, Police Department Staff Report prepared by Carolyn Pen, Administrative Analyst Ms. Pizarro Winting briefed the Commission regarding this item. Sergeant Jarrod Lewis from the Police Department was present to answer questions. Page 8 of 12 CITY OF LONG BEACH WEDNESDAY, SEPTEMBER 4, 2019 CIVIL SERVICE COMMISSION 411 WEST OCEAN BOULEVARD, CIVIC MINUTES CHAMBER, 8:00 AM A motion was made by Vice President Morrison, seconded by Commissioner Arias, to approve recommendation. The motion carried by the following vote: Yes: 4 - Phyllis O. Arias, Brandon Dowling, Heather Morrison and Susana Gonzalez Edmond Excused: 1 - Joen Garnica 11. 19-168CS DISCUSSION REGARDING PERMANENT LOCATION FOR CIVIL SERVICE COMMISSION MEETINGS Ms. Pizarro Winting provided information regarding a permanent meeting location. The Commission discussed the pros and cons of having the meeting in the Civic Chamber as well as in the Multipurpose Room at the Harbor Department. It was discussed that the acoustics in the Multipurpose Room at the Harbor Department were poor at the last Commission meeting. Although the Commissioners can easily hear speakers in the Civic Chamber, it is a bit spacious. It was discussed that there could be a cost associated with using the Civic Chamber. Staff will verify and let the Commission know. The Commission sought feedback from the audience regarding the meeting location at the Harbor Department versus the Civic Chamber. Members from the audience preferred the Civic Chamber. Stacey Lewis, Harbor Department’s Human Resources Director, spoke regarding the Multipurpose Room at the Harbor Department. She stated that the Department is in the process of moving equipment to amplify the room. The room will be set up similar to the Harbor Commission’s previous boardroom. A motion was made by Vice President Morrison, seconded by Commissioner Arias, to receive and file. The motion carried by the following vote: Yes: 4 - Phyllis O. Arias, Brandon Dowling, Heather Morrison and Susana Gonzalez Edmond Excused: 1 - Joen Garnica Page 9 of 12 CITY OF LONG BEACH WEDNESDAY, SEPTEMBER 4, 2019 CIVIL SERVICE COMMISSION 411 WEST OCEAN BOULEVARD, CIVIC MINUTES CHAMBER, 8:00 AM MANAGERS’ REPORTS Recruitment and Selection Ms. Slaten welcomed Commissioner Dowling. Ms. Slaten updated the Commission regarding a Police Recruit candidate orientation taking place at the Police Academy on September 4, 2019, in the evening and distributed a flyer. She stated that testing is scheduled for the 13th, 14th and 19th of September. Ms. Slaten informed the Commission that Public Safety Dispatcher candidate orientation is scheduled for the 5th and 9th of September at ECOC. Ms. Slaten asked Commissioners to let her know if they were interested in attending the orientations. Special Projects Ms. McDonald informed the Commission that Ms. Hamilton’s priorities this week are to assist Recruitment and Selection in getting eligible lists to the Fire Department. Ms. McDonald stated that her priority this week will be to go through NeoGov and update information related to moving to the new City Hall. Administration Support Services Ms. Alamo was not present to provide a report. Executive Director Ms. Pizarro Winting informed the Commission that she had the opportunity to present the department’s budget at City Council. She thought it went well as there was engagement from Councilmembers. She thanked the management team for quickly assisting her with the presentation and thanked the Commission for their feedback. She stated that it was important to highlight the merit system and what we stand for and how it will guide us to move forward in the future. President Gonzalez Edmond thanked Ms. Pizarro Winting for the presentation. She believes that there is definitely an opportunity for us to tell our story and she believes that there might be some confusion in the work that Civil Service does and the value Page 10 of 12 CITY OF LONG BEACH WEDNESDAY, SEPTEMBER 4, 2019 CIVIL SERVICE COMMISSION 411 WEST OCEAN BOULEVARD, CIVIC MINUTES CHAMBER, 8:00 AM that Civil Service can bring to the recruitment process. UNFINISHED BUSINESS Commissioner Arias asked for a status report regarding the policy related to the hiring of unclassified employees in the classified service. Commissioner Arias also asked for an update regarding the rehiring of dismissed employees. She stated that there was a Subcommittee established. President Gonzalez Edmond stated that due to conflicting schedules, perhaps we should rethink the Subcommittee. Commissioner Arias informed the Commission that the Subcommittee met to review and discuss the Wonderlic exam process and will continue to meet. It was discussed that there were quite a few questions raised at City Council related to Wonderlic. The Subcommittee will meet in the future to go over any suggestions and/or recommendations received. NEW BUSINESS No new business was discussed. COMMENTS FROM THE PUBLIC – The Civil Service Commission will hear from members of the public on matters within the Commission’s jurisdiction. No comments were received. ADJOURNMENT President Gonzalez Edmond adjourned the meeting at 8:57 a.m. and invited those in attendance to join the Civil Service Commission and staff on the 4th Floor for a Welcome Reception for Commissioner Dowling. NO HEARING Page 11 of 12 CITY OF LONG BEACH WEDNESDAY, SEPTEMBER 4, 2019 CIVIL SERVICE COMMISSION 411 WEST OCEAN BOULEVARD, CIVIC MINUTES CHAMBER, 8:00 AM NOTE: If written language translation of the Commission agenda and minutes for non-English speaking persons is desired, please make your request by phone to the Office of the City Clerk at (562) 570-6101, 72 business hours prior to the Commission meeting. Kung nais ang pagsasalin ng nakasulat na wika ng agenda ng Komisyon at ang minutes para sa mga taong hindi nagsasalita ng Ingles, mangyaring isagawa ang iyong hiling sa pamamagitan ng telepono sa Opisina ng Clerk ng Lungsod sa (562) 570-6101, 72 oras ng negosyo bago ang pagpupulong ng Commission. Si desea obtener la traducción escrita en otro idioma de la agenda y actas de la comisión para personas que no hablan inglés, haga su solicitud por teléfono a la Oficina de la Secretaría Municipal al (562) 570-6101, 72 horas hábiles antes de la reunión de la comisión. Page 12 of 12