Civil Service Commission

CITY OF LONG BEACH WEDNESDAY, FEBRUARY 5, 2020 CIVIL SERVICE COMMISSION 400 WEST BROADWAY – LONG BEACH MINUTES POLICE DEPARTMENT, COMMUNITY ROOM, 8:30 AM Susana Gonzalez Edmond, President Phyllis O. Arias, Commissioner Heather Morrison, Vice President Brandon Dowling, Commissioner Joen Garnica, Commissioner Christina Pizarro Winting, Executive Director FINISHED AGENDA AND DRAFT MINUTES President Gonzalez Edmond called the meeting to order at 8:37 a.m. FLAG SALUTE President Gonzalez Edmond asked Gary Anderson, Principal Deputy City Attorney, to lead the Pledge of Allegiance. ROLL CALL Commissioners Phyllis O. Arias, Brandon Dowling, Joen Garnica, Heather Present: Morrison and Susana Gonzalez Edmond Christina Pizarro Winting, Executive Director Crystal Slaten, Deputy Director Gary Anderson, Principal Deputy City Attorney Caprice McDonald, Special Projects Officer Maria Alamo, Special Projects Officer Marla Camerino, Executive Assistant Shellie Goings, Personnel Analyst Carolyn Pen, Administrative Analyst David Espinoza, Manager of Security Operations, Harbor Department Russ Ficker, Personnel Officer, Public Works Daniel Cunningham, Administration Coordinator, Disaster Preparedness and Emergency Communications Page 1 of 10 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 5, 2020 CIVIL SERVICE COMMISSION 400 WEST BROADWAY – LONG BEACH POLICE MINUTES DEPARTMENT, COMMUNITY ROOM, 8:30 AM COMMENTS FROM THE PUBLIC – The Civil Service Commission will hear from members of the public on matters within the Commission’s jurisdiction. There were no comments from the public. 1. 20-027CS Recommendation to approve minutes: Regular Meeting of January 22, 2020 A motion was made by Commissioner Arias, seconded by Vice President Morrison, to approve recommendation. The motion carried by the following vote: Yes: 5 - Phyllis O. Arias, Brandon Dowling, Joen Garnica, Heather Morrison and Susana Gonzalez Edmond CONSENT CALENDAR (2 – 10): Passed the Consent Calendar A motion was made by Commissioner Dowling, seconded by Vice President Morrison, to approve Consent Calendar Items (2 - 10). The motion carried by the following vote: Yes: 5 - Phyllis O. Arias, Brandon Dowling, Joen Garnica, Heather Morrison and Susana Gonzalez Edmond 2. 20-028CS Recommendation to approve examination results: Civil Engineering Associate Test #09 (Established 01/29/20) Electrician Test #04 (Established 01/27/20) Emergency Medical Education Coordinator Test #01 (Established 01/30/20) Laboratory Analyst Test #01 (Established 01/22/20) Office Systems Analyst (IMDCA) Test #07 (Established 01/21/20) Office Systems Analyst (IMDCE) Test #06 (Established 01/21/20) Office Systems Analyst (IMDCE) Test #07 (Established 01/27/20) Police Officer - Lateral Test #10 (Established 01/27/20) Police Recruit Test #14 (Established 01/17/20) Police Recruit Test #15 (Established 01/23/20) Page 2 of 10 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 5, 2020 CIVIL SERVICE COMMISSION 400 WEST BROADWAY – LONG BEACH POLICE MINUTES DEPARTMENT, COMMUNITY ROOM, 8:30 AM A motion was made to approve recommendation on the Consent Calendar. 3. 20-029CS Recommendation to approve bulletin(s): Senior Scheduler A motion was made to approve recommendation on the Consent Calendar. 4. 20-030CS Recommendation to receive and file retirement(s): Luke Forrest, Garage Service Attendant II, Financial Management (31 yrs., 7 mos.) Lance Hiraga, Fire Captain, Fire Department (23 yrs., 9 mos.) A motion was made to approve recommendation on the Consent Calendar. 5. 20-031CS Recommendation to receive and file resignation(s): Christopher Velasco, Gas Pipeline Welder/Layout Fitter, Energy Resources (1 yr., 2 mos.) A motion was made to approve recommendation on the Consent Calendar. 6. 20-032CS Recommendation to approve transfer(s): Angelica Dominguez - Clerk Typist II, Airport to Clerk Typist III, Financial Management Travis Frost - Assistant Administrative Analyst II, Harbor Department to Assistant Administrative Analyst II, Airport A motion was made to approve recommendation on the Consent Calendar. 7. 20-033CS Recommendation to receive and file withdrawal of appeal: Dismissal Appeal 03-D-1819 Page 3 of 10 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 5, 2020 CIVIL SERVICE COMMISSION 400 WEST BROADWAY – LONG BEACH POLICE MINUTES DEPARTMENT, COMMUNITY ROOM, 8:30 AM Suspension Appeal 06-S-1718 A motion was made to approve recommendation on the Consent Calendar. 8. 20-025CS Recommendation for Reassignment for Rehabilitation - Diana Alonso, Special Services Officer-II Unarmed Communication from Stacey V. Lewis, Director of Human Resources, Harbor Department Staff Report prepared by Carolyn Pen, Administrative Analyst A motion was made to approve recommendation on the Consent Calendar. 9. 20-035CS Recommendation to Transfer from Unclassified to Classified Service - Dave Roberts, Traffic Signal Coordinator, Public Works Communication from Russ Ficker, Personnel Officer, Public Works Staff Report prepared by Sheree Valdoria A motion was made to approve recommendation on the Consent Calendar. 10. 20-036CS Recommendation to Approve Extension of Expiring Eligible Lists (6 months) Staff report prepared by Christina Pizarro Winting, Executive Director Accountant (C01AN-19) Test #01 (2/26/2019) Administrative Analyst (EA8AN-19) Test #02 (8/29/2019) - 5 Months Assistant Administrative Analyst (E03AN-19) Test #02 (2/28/2019) - 5 Months Business Systems Specialist (H67AN-19) Test #11 (2/21/2019) Civil Engineering Associate (K13NN-19) Test #04 (2/13/2019) - 5 Months Page 4 of 10 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 5, 2020 CIVIL SERVICE COMMISSION 400 WEST BROADWAY – LONG BEACH POLICE MINUTES DEPARTMENT, COMMUNITY ROOM, 8:30 AM Electrician (I15NN-19) Test #03 (8/2/2019) Gas Pipeline Welder/Layout Fitter (I61NN-19) Test #03 (8/28/2019) General Librarian (E37NN-19) (8/9/2019) Housing Specialist (H66AN-18) (8/29/2018) Nurse Practitioner (G12NN-19) Test #01 (8/28/2019) Office Systems Analyst (IMDBA) (ND4AN-19D) Test #01 (8/6/2019) Office Systems Analyst - IMDCA (ND4AN-19B) Test #02 (8/14/2019) Office Systems Analyst - IMDNOC (ND4AN-19C) Test #03 (8/14/2019) Park Naturalist (H17NN-19) Test #01 (2/15/2019) Plan Checker - Plumbing (K41AN-19) Test #02 (2/15/2019) Police Officer - Lateral (F23NN-19) Test #25 (2/13/2019) Police Officer - Lateral (F23NN-19) Test #26 (2/25/2019) Police Officer - Lateral (F23NN-19B) Test #07 (8/15/2019) Police Officer - Lateral (F23NN-19B) Test #08 (8/30/2019) Police Recruit (F63NN-19) Test #07 (2/28/2019) Public Health Nutritionist (G21AN-19) Test #02 (8/19/2019) Public Safety Dispatcher - NTN Exam (J45AN-18A) Test #03 (8/17/2018) Public Safety Dispatcher - Post Waiver (J45AN-18B) Test #03 (8/17/2018) Public Safety Dispatcher - Post Waiver (J45AN-19B) Test #07 (8/15/2019) Recreation Assistant (H52NN-19) Test #01 (3/1/2019) Senior Librarian (E31NN-19) (8/7/2019) Senior Surveyor (K66NN-19) Test #02 (8/13/2019) Senior Traffic Engineer (K68NN-19) Test #03 (8/28/2019) Special Services Officer (F33AN-19) Test #38 (8/15/2019) Systems Support Specialist (H69AN-18) Test #07 (8/8/2018) Water Treatment Operator (MA1AN-19B) Test #02 (8/26/2019) Water Utility Mechanic (M42AN-19) Test #01 (2/14/2019) A motion was made to approve recommendation on the Consent Calendar. REGULAR AGENDA Page 5 of 10 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 5, 2020 CIVIL SERVICE COMMISSION 400 WEST BROADWAY – LONG BEACH POLICE MINUTES DEPARTMENT, COMMUNITY ROOM, 8:30 AM 11. 20-038CS RECOMMENDATION TO REAPPOINT RESIGNED EMPLOYEE - Lindsey Garcia, Public Safety Dispatcher Communication from Reginald Harrison, Director, Disaster Preparedness and Emergency Communications Staff Report prepared by Shellie Goings, Personnel Analyst Ms. Pizarro Winting introduced Shellie Goings who briefed the Commission regarding this item. Daniel Cunningham, Administration Coordinator for the Department of Disaster Preparedness and Emergency Communications, was present to answer questions. A discussion ensued with President Gonzalez Edmond, Vice President Morrison, Commissioner Arias, Commissioner Garnica, Ms. Pizarro Winting, Mr. Cunningham, Ms. McDonald and Ms. Goings regarding the reappointment. It was discussed that Ms. Garcia left her previous agency in good standing and it was confirmed that she had not passed probation. It was discussed that Public Safety Dispatcher is a difficult position to fill. Staff is working on ways to outreach. In 2019, a total of 19 dispatchers left for various reasons. From the eligible lists that are currently in place, the department was able to select 17 individuals to go through the hiring process. A motion was made by Commissioner Garnica, seconded by Commissioner Dowling, to approve recommendation. The motion carried by the following vote: Yes: 5 - Phyllis O. Arias, Brandon Dowling, Joen Garnica, Heather Morrison and Susana Gonzalez Edmond REPORTS FROM MANAGERS Recruitment & Selection Ms. Slaten informed the Commission that staff will be attending the Spring 2020 Career and Internship Expo at California State University Dominguez Hills on Wednesday, February 19, 2020, from 12:00 p.m. to 3:00 p.m. Civil Service staff will be partnering with the Fire Page 6 of 10 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 5, 2020 CIVIL SERVICE COMMISSION 400 WEST BROADWAY – LONG BEACH POLICE MINUTES DEPARTMENT, COMMUNITY ROOM, 8:30 AM Department to provide outreach to the students. Special Projects Ms. McDonald did not have any updates for the Commission. Administration Support Services Ms. Alamo informed the Commission that Phase 2 of Munis will be going live in October. She informed the Commissioners that Phase 2 will consist of timesheets and personnel actions. Executive Director Ms. Pizarro Winting informed the Commission that she attended the annual Major City/County Human Resources Directors’ Meeting in San Diego. She was able to listen to many ideas and best practices. She mentioned that there were approximately 30 to 40 Directors present. UNFINISHED BUSINESS Ad Hoc Subcommittees: Subcommittee to Develop Civil Service Commission Policy regarding requests to Utilize Classified Positions in the Unclassified Service Subcommittee to Study City Employee Credit System There were no updates provided. NEW BUSINESS President Gonzalez Edmond informed the Commission that she has been meeting with Ms. Pizarro Winting to streamline and organize the agenda. She would like to propose creating Standing Committees for Recruitment and Selection, Special Projects and Administrative Support Services/Executive that will include the current staff, as well as a Commissioner. The Committee will only meet as topics are referred. This will provide Commissioners with an opportunity to learn more about the department and to interact with Ms. Pizarro Winting and her management staff. This topic will be placed on the agenda for further discussion. Page 7 of 10 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 5, 2020 CIVIL SERVICE COMMISSION 400 WEST BROADWAY – LONG BEACH POLICE MINUTES DEPARTMENT, COMMUNITY ROOM, 8:30 AM Commissioner Arias requested to form an Ad-Hoc Subcommittee to review the list of items that were moved from the Regular Agenda to the Consent Calendar. President Gonzalez Edmond asked that this be placed on hold until they can streamline the standing committees so that this discussion can be sent to the appropriate committee for review. President Gonzalez Edmond informed the Commission that there are plans to have trainings for the Commissioners and will speak with Mr. Anderson for further direction. Training will include looking at some polices that we have per Civil Service rules, but the practice has been different. She wants to make sure that the Commission is operating in a way that is more efficient and in compliance with the existing rules. Discussion took place regarding Provisional Appointments. It was discussed that this will be placed on the agenda for further discussion. President Gonzalez Edmond asked staff to provide a history so that the Commission can be made aware of what the process is now versus how it was in the past. Any questions related to the aforementioned topics will be formerly discussed at the next meeting. A discussion took place regarding the order of the agenda. At this time, President Gonzalez Edmond moved Comments from the Public before Closed Session. COMMENTS FROM THE PUBLIC – The Civil Service Commission will hear from members of the public on matters within the Commission’s jurisdiction. There were no comments from the public. 12. 20-039CS CLOSED SESSION - Executive Director’s Performance Evaluation (Pursuant to Paragraph (b)(1) of Section 54957 of the California Government Code) This item will be held over until the next meeting. President Gonzalez Edmond requested that staff secure a separate room so that the Commission can discuss Closed Session items privately. A motion was made by Commissioner Dowling, seconded by Commissioner Garnica, to hold this discussion to the next meeting. The motion carried by the following vote: Page 8 of 10 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 5, 2020 CIVIL SERVICE COMMISSION 400 WEST BROADWAY – LONG BEACH POLICE MINUTES DEPARTMENT, COMMUNITY ROOM, 8:30 AM Yes: 5 - Phyllis O. Arias, Brandon Dowling, Joen Garnica, Heather Morrison and Susana Gonzalez Edmond ADJOURNMENT President Gonzalez Edmond adjourned the meeting at 9:04 a.m. NO HEARING Page 9 of 10 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 5, 2020 CIVIL SERVICE COMMISSION 400 WEST BROADWAY – LONG BEACH POLICE MINUTES DEPARTMENT, COMMUNITY ROOM, 8:30 AM NOTE: If written language translation of the Commission agenda and minutes for non-English speaking persons is desired, please make your request by phone to the Office of the City Clerk at (562) 570-6101, 72 business hours prior to the Commission meeting. Kung nais ang pagsasalin ng nakasulat na wika ng agenda ng Komisyon at ang minutes para sa mga taong hindi nagsasalita ng Ingles, mangyaring isagawa ang iyong hiling sa pamamagitan ng telepono sa Opisina ng Clerk ng Lungsod sa (562) 570-6101, 72 oras ng negosyo bago ang pagpupulong ng Commission. Si desea obtener la traducción escrita en otro idioma de la agenda y actas de la comisión para personas que no hablan inglés, haga su solicitud por teléfono a la Oficina de la Secretaría Municipal al (562) 570-6101, 72 horas hábiles antes de la reunión de la comisión. Page 10 of 10