Civil Service Commission

CITY OF LONG BEACH WEDNESDAY, AUGUST 12, 2020 CIVIL SERVICE COMMISSION TELECONFERENCE, 9:30 AM MINUTES Susana Gonzalez Edmond, President Phyllis O. Arias, Commissioner Heather Morrison, Vice President Brandon Dowling, Commissioner Joen Garnica, Commissioner Christina Pizarro Winting, Executive Director FINISHED AGENDA AND MINUTES SPECIAL MEETING START TIME: 9:30 A.M. CIVIL SERVICE COMMISSION MEETINGS ARE HELD VIA TELECONFERENCE PURSUANT TO EXECUTIVE ORDER N-29-20 ISSUED BY GOVERNOR GAVIN NEWSOM. THE CIVIC CHAMBERS WILL BE CLOSED TO THE PUBLIC. President Gonzalez Edmond called the meeting to order at 9:32 a.m. FLAG SALUTE President Gonzalez Edmond asked Commissioner Dowling to lead the Pledge of Allegiance. Rollcall Commissioners Phyllis O. Arias, Brandon Dowling, Joen Garnica, Heather Present: Morrison and Susana Gonzalez Edmond 1. COMMENTS FROM THE PUBLIC – PUBLIC WILL HAVE THE OPPORTUNITY TO ADDRESS THE COMMISSION BY SUBMITTING WRITTEN COMMENTS VIA EMAIL TO MARLA.CAMERINO@LONGBEACH.GOV. Ms. Pizarro Winting read a comment that was received by Mr. Erik Maitland regarding performing duties outside of his classification. Page 1 of 8 CITY OF LONG BEACH WEDNESDAY, AUGUST 12, 2020 CIVIL SERVICE COMMISSION TELECONFERENCE, 9:30 AM MINUTES CONSENT CALENDAR (2 - 3): Passed the Consent Calendar A motion was made by Commissioner Garnica, seconded by Vice President Morrison, to approve Consent Calendar Items, except for items. The motion carried by the following vote: Yes: 5 - Phyllis O. Arias, Brandon Dowling, Joen Garnica, Heather Morrison and Susana Gonzalez Edmond 2. 20-215CS Recommendation to approve examination results: Building Services Supervisor (Established 07/31/20) Electrician Test #08 (Established 08/07/20) Public Health Nurse Supervisor Test #04 (Established 08/06/20) Public Safety Dispatcher - POST WAIVER Test #14 (Established 08/07/20) Special Services Officer Test #45 (Established 07/30/20) A motion was made to approve recommendation on the Consent Calendar. 3. 20-216CS Recommendation to approve bulletin(s): Capital Projects Coordinator A motion was made to approve recommendation on the Consent Calendar. REGULAR AGENDA 4. 20-217CS COVID-19 RELATED: RECOMMENDATION FOR EXTENSION OF PROBATIONARY PERIOD - Elisa Landeros, Buyer I Communication from Sandra Kennedy, Administrative Officer, Financial Management Page 2 of 8 CITY OF LONG BEACH WEDNESDAY, AUGUST 12, 2020 CIVIL SERVICE COMMISSION TELECONFERENCE, 9:30 AM MINUTES Staff Report prepared by Maria Cano, Personnel Analyst Ms. Pizarro Winting introduced Maria Cano who briefed the Commission regarding this request. Representatives from Financial Management were on the call to answer questions. A motion was made by Commissioner Arias, seconded by Commissioner Dowling, to approve recommendation. The motion carried by the following vote: Yes: 5 - Phyllis O. Arias, Brandon Dowling, Joen Garnica, Heather Morrison and Susana Gonzalez Edmond 5. 20-218CS COVID-19 RELATED: RECOMMENDATION FOR EXTENSION OF PROBATIONARY PERIOD - Trina Buzenes, Customer Services Representative II Communication from Sandra Kennedy, Administrative Officer, Financial Management Staff Report prepared by Desiree Davalos, Personnel Analyst Ms. Pizarro Winting introduced Desiree Davalos who briefed the Commission regarding this request. Representatives from Financial Management were on the call to answer questions. A motion was made by Vice President Morrison, seconded by Commissioner Garnica, to approve recommendation. The motion carried by the following vote: Yes: 5 - Phyllis O. Arias, Brandon Dowling, Joen Garnica, Heather Morrison and Susana Gonzalez Edmond 6. 20-219CS COVID-19 RELATED: RECOMMENDATION FOR EXTENSION OF PROBATIONARY PERIOD - Tina Schaper, Buyer I Communication from Sandra Kennedy, Administrative Officer, Financial Management Staff Report prepared by Maria Cano, Personnel Analyst Page 3 of 8 CITY OF LONG BEACH WEDNESDAY, AUGUST 12, 2020 CIVIL SERVICE COMMISSION TELECONFERENCE, 9:30 AM MINUTES Ms. Pizarro Winting introduced Maria Cano who briefed the Commission regarding this request. Representatives from Financial Management were on the call to answer questions. A motion was made by Commissioner Dowling, seconded by Commissioner Arias, to approve recommendation. The motion carried by the following vote: Yes: 5 - Phyllis O. Arias, Brandon Dowling, Joen Garnica, Heather Morrison and Susana Gonzalez Edmond 7. 20-220CS RECEIVE AND FILE PRESENTATION ON 2020 CENSUS Communication by Julian Cernuda, 2020 Census Project Manager, Office of the City Manager Mr. Cernuda provided a presentation to the Commission regarding the 2020 Census and its importance in ensuring everyone is counted. President Gonzalez Edmond thanked Mr. Cernuda for his presentation and encouraged him to continue to work with nonprofits and radio stations to reach out to those hardest to reach communities. A motion was made by Commissioner Arias, seconded by Commissioner Garnica, to approve recommendation. The motion carried by the following vote: Yes: 5 - Phyllis O. Arias, Brandon Dowling, Joen Garnica, Heather Morrison and Susana Gonzalez Edmond 8. STANDING COMMITTEES A. Executive Committee This Committee did not meet. B. Recruitment and Selection Committee This Committee did not meet. Page 4 of 8 CITY OF LONG BEACH WEDNESDAY, AUGUST 12, 2020 CIVIL SERVICE COMMISSION TELECONFERENCE, 9:30 AM MINUTES C. Special Projects Committee This Committee did not meet. 9. REPORTS FROM MANAGERS A. Recruitment Division - Christina Pizarro Winting Ms. Pizarro Winting reported that she is looking forward to the Recruitment team’s return. In listening to the budget presentation for the Fire Department, it appears there is a lot of good work to be done. It was discussed that Recruitment staff will return mid-September, or at the latest the end of September. B. Employment Services Division - Caprice McDonald Ms. McDonald did not have any new information to report. C. Administration Support Services - Maria Alamo Ms. Alamo reported that Administration Support Services staff continues to work on revising and streamlining an electronic process for layoff procedures in preparation of layoff orders. D. Executive Director - Christina Pizarro Winting Ms. Pizarro Winting reported that she had the opportunity to listen in on the Budget Oversight Committee so that she can keep the Commission informed of any significant information that is discussed. Ms. Pizarro Winting also listened to budget presentations from the Health and Human Services, Fire and Parks, Recreation and Marine departments during the City Council meeting. She stated that Library, Police and Public Works are scheduled to present next week. Ms. Pizarro Winting reported that Civil Service staff continues to participate in training in anticipation of the layoff orders that may be coming. She wants to ensure new and veteran staff are well trained in the new procedure. She thanked Ms. Alamo and her team as they have done an amazing job turning a hand driven process into an electronic process. Staff Page 5 of 8 CITY OF LONG BEACH WEDNESDAY, AUGUST 12, 2020 CIVIL SERVICE COMMISSION TELECONFERENCE, 9:30 AM MINUTES seem to be catching on quickly, so we are excited for this new procedure. 10. UNFINISHED BUSINESS There were no new updates to report. 11. NEW BUSINESS President Gonzalez Edmond asked Christina to plan to have the retreat on Wednesday, September 2, 2020 as the Commission is available and stated that they will work around Commissioner Dowling’s schedule. There are several trainings planned for this day. President Gonzalez Edmond mentioned that staff were going to reach out to Human Resources regarding the option to select Multi Race rather than Other. Ms. Pizarro Winting reported that during her monthly meeting with Human Resources, staff was informed by Human Resources that this is being explored under a law. Commissioner Garnica expressed her gratitude to Human Resources for working on this and wanted clarification if this is something that is taking place at a local or state level. Ms. Pizarro Winting reported that this is something that is coming down at the state level. Ms. McDonald stated that there are several options to choose from and that Human Resources will decide as to which one is more relative to the City of Long Beach. Commissioner Arias commented that the City’s Racial Equity and Reconciliation Initiative mentions Civil Service in two of its items. She wonders if the Commission should take the initiative to have a couple of the Standing Committees examine the items that are related to Civil Service. She stated that Goal 3, Strategy 3, Item D suggests a change in Civil Service Policy and believes the Executive Committee could look at this. She stated that Item C1 speaks to the qualifications of Police Officers and suggested that the Recruitment and Selection Committee look at this. The Commission agreed to have the committees look at the items. It was discussed that there is still time for the Commission to review them. Commissioner Arias would like to recommend that the Commission refer the questions received regarding the Systems Technician position to staff for clarification and to have staff report back to the Commission. The Commission agreed with Commissioner Arias’ recommendation. 12. 20-221CS CLOSED SESSION: Pursuant to Paragraph (b)(1) of Section 54957 Page 6 of 8 CITY OF LONG BEACH WEDNESDAY, AUGUST 12, 2020 CIVIL SERVICE COMMISSION TELECONFERENCE, 9:30 AM MINUTES of the California Government Code (Related to Personnel) At this time, President Gonzalez Edmond moved into Closed Session. A motion was made by Commissioner Arias, seconded by Commissioner Garnica, to move into Closed Session. The motion carried by the following vote: Yes: 5 - Phyllis O. Arias, Brandon Dowling, Joen Garnica, Heather Morrison and Susana Gonzalez Edmond After reconvening from Closed Session, President Gonzalez Edmond stated that Ms. Pizarro Winting will follow up with the IAM Union and Human Resources. ADJOURNMENT President Gonzalez Edmond adjourned the meeting at 11:42 a.m. NO HEARING Page 7 of 8 CITY OF LONG BEACH WEDNESDAY, AUGUST 12, 2020 CIVIL SERVICE COMMISSION TELECONFERENCE, 9:30 AM MINUTES NOTE: If written language translation of the Commission agenda and minutes for non-English speaking persons is desired, please make your request by phone to the Office of the City Clerk at (562) 570-6101, 72 business hours prior to the Commission meeting. Kung nais ang pagsasalin ng nakasulat na wika ng agenda ng Komisyon at ang minutes para sa mga taong hindi nagsasalita ng Ingles, mangyaring isagawa ang iyong hiling sa pamamagitan ng telepono sa Opisina ng Clerk ng Lungsod sa (562) 570-6101, 72 oras ng negosyo bago ang pagpupulong ng Commission. Si desea obtener la traducción escrita en otro idioma de la agenda y actas de la comisión para personas que no hablan inglés, haga su solicitud por teléfono a la Oficina de la Secretaría Municipal al (562) 570-6101, 72 horas hábiles antes de la reunión de la comisión. Page 8 of 8