Water Commission (now under Utilities Commission)

CITY OF LONG BEACH THURSDAY, OCTOBER 10, 2019 WATER COMMISSION LONG BEACH WATER DEPARTMENT MINUTES 1800 EAST WARDLOW ROAD BOARD ROOM, 9:00 AM Harry Saltzgaver, President Robert Shannon, Commissioner Frank Martinez, Vice President Gloria Cordero, Commissioner Arthur Levine, Secretary Christopher J. Garner, General Manager Richard Anthony, Deputy City Attorney SPECIAL MEETING FINISHED AGENDA & FINAL MINUTES The Water Commission minutes are prepared and ordered to correspond to the Water Commission agenda. Agenda items can be taken out of order during the meeting. Consent agenda item 2. was considered after Consent items 3. and 4. All other items were considered in the order presented. CALL TO ORDER The Board of Water Commission meeting was called to order by President Saltzgaver at 9:00 A.M. in the Board Room of the Administration Building. ROLL CALL Executive Assistant to the Board, Sandra Fox took the roll call and confirmed a quorum. Also present: Chris Garner; General Manager; Tai Tseng, Assistant General Manager - Operations; Sandra Fox, Executive Assistant to the Board. Commissioners Harry Saltzgaver, Frank Martinez, Art Levine, Robert Shannon Present: and Gloria Cordero FLAG SALUTE Richard Anthony led the Board and audience in the flag salute. Page 1 of 11 CITY OF LONG BEACH THURSDAY, OCTOBER 10, 2019 WATER COMMISSION LONG BEACH WATER DEPARTMENT MINUTES 1800 EAST WARDLOW ROAD BOARD ROOM, 9:00 AM PUBLIC COMMENT President Saltzgaver opened the public comment period. As there was no public comment, the public comment period was closed. MINUTES 1. 19-064WA Recommendation to approve the minutes for the Water Commission meetings held June 13, 2019 and June 27, 2019. A motion was made by Commissioner Shannon, seconded by Commissioner Levine, to approve recommendation. The motion carried by the following vote: Yes: 5 - Harry Saltzgaver, Frank Martinez, Art Levine, Robert Shannon and Gloria Cordero PRESIDENT'S REPORT President Saltzgaver thanked outgoing President, Gloria Cordero for her service as President of the Commission. He noted her accomplishments as outlined in the Board resolution that he presented to her, along with a ceremonial gavel and sounding block. Commissioner Martinez spoke. Commissioner Levine spoke. Commissioner Shannon spoke. President Saltzgaver spoke. Commissioner Cordero had her photo taken with the Board. Commissioner Cordero made remarks. Page 2 of 11 CITY OF LONG BEACH THURSDAY, OCTOBER 10, 2019 WATER COMMISSION LONG BEACH WATER DEPARTMENT MINUTES 1800 EAST WARDLOW ROAD BOARD ROOM, 9:00 AM President Saltzgaver spoke about the Board's (attendees were: President Saltzgaver; Commissioner Shannon and Commissioner Cordero) recent participation in the Water Education Foundation Northern California Water tour. Commissioner Cordero made comments regarding the tour. President Saltzgaver reminded the Board members to review their bios on the department website and submit any revisions to Sandra Fox. GENERAL MANAGER'S REPORT Mr. Bott provided a follow-up report requested by Commissioner Shannon regarding September 19, 2019 Fund transfer item #263 - Water Department Internship Program. President Saltzgaver spoke. Commissioner Shannon spoke. Mr. Garner made comments. Commissioner Cordero spoke. Commission Martinez spoke. Mr. Garner reported that he and President Saltzgaver would be meeting on October 11, 2019 with Acting City Manager, Tom Modica to discuss the City and Water relationship. He noted he would also be discussing the ongoing city labor negotiations. Mr. Garner reported that the 2020 Energy Resources/Water Department 2020 calendar had been completed and should be mailed out within the week. Mr. Garner provided an update on the Long Beach Water Department "Quench Buggy". He noted it had been used at the recent main library opening, and advised it was scheduled to be used at the upcoming Long Beach Marathon. Page 3 of 11 CITY OF LONG BEACH THURSDAY, OCTOBER 10, 2019 WATER COMMISSION LONG BEACH WATER DEPARTMENT MINUTES 1800 EAST WARDLOW ROAD BOARD ROOM, 9:00 AM CONSENT CALENDAR (Iems 2-4) Commissioner Shannon requested that Consent Calendar item 2. be voted on separately after Consent Calendar items 3. and 4. had been heard. 3. 19-066WA Recommendation to approve Retirement Order No. RO-6157 for items that have become obsolete and/or unrepairable during the current year, and authorize removal of these items from the Fixed Asset Records and sold at auction. A motion was made by Commissioner Martinez, seconded by Commissioner Shannon, to approve recommendation. The motion carried by the following vote: Yes: 5 - Harry Saltzgaver, Frank Martinez, Art Levine, Robert Shannon and Gloria Cordero 4. 19-067WA Recommendation to approve Retirement Order No. RO-6158 for items that have become obsolete or unrepairable during the current year, and authorize removal of these items from the Department's records. These items will not be sold at auction. A motion was made by Commissioner Martinez, seconded by Commissioner Shannon, to approve recommendation. The motion carried by the following vote: Yes: 5 - Harry Saltzgaver, Frank Martinez, Art Levine, Robert Shannon and Gloria Cordero 2. 19-065WA Recommendation to approve Transfer of Funds by Journal Entry dated October 10, 2019. Commissioner Shannon requested that Mr. Garner provide an update on Transfer of Funds item #329 - Sustainability charges. Mr. Garner responded. Page 4 of 11 CITY OF LONG BEACH THURSDAY, OCTOBER 10, 2019 WATER COMMISSION LONG BEACH WATER DEPARTMENT MINUTES 1800 EAST WARDLOW ROAD BOARD ROOM, 9:00 AM Commissioner Shannon commented on Transfer of Funds item #334 - Lehman. Commissioner Shannon requested an explanation on Transfer of Funds item #335 - Inspection Service for Fats, Oil and Grease (FOG). Mr. Garner commented on this program. Ms. Rojas provided an overview of the FOG Program and the use of Health Department inspectors for enforcement purposes. President Saltzgaver spoke. Commissioner Martinez spoke. Commissioner Cordero spoke. A motion was made by Commissioner Shannon, seconded by Commissioner Cordero, to approve recommendation. The motion carried by the following vote: Yes: 5 - Harry Saltzgaver, Frank Martinez, Art Levine, Robert Shannon and Gloria Cordero REGULAR AGENDA 5. 19-068WA Recommendation to authorize the General Manager to execute an Agreement with DRP Engineering, Inc. to provide Engineering Design Services for the S-25 Sewer Lift Rehabilitation Project in the amount not-to-exceed $333,815. Mr. Rendon provided the staff report. Commissioner Shannon asked several questions regarding the fee schedule for this project bid. Mr. Rendon responded. Page 5 of 11 CITY OF LONG BEACH THURSDAY, OCTOBER 10, 2019 WATER COMMISSION LONG BEACH WATER DEPARTMENT MINUTES 1800 EAST WARDLOW ROAD BOARD ROOM, 9:00 AM A motion was made by Commissioner Martinez, seconded by Commissioner Cordero, to approve recommendation. The motion carried by the following vote: Yes: 5 - Harry Saltzgaver, Frank Martinez, Art Levine, Robert Shannon and Gloria Cordero 6. 19-069WA Recommendation to authorize the General Manager to execute an Agreement with Wood Rodgers, Inc. to provide Hydrogeolotical/Engineering Design and Construction Management Services to drill, develop, construct and equip two new Municipal Wells, North Long Beach 13 and North Long Beach 14 (0-0748), in an amount not-to-exceed $1,577,070. Mr. Rendon provided the staff report. Mr. Garner made comments regardng the two new wells. President Saltzgaver spoke. Commission Shannon spoke. Commissioner Martinez spoke. A motion was made by Commissioner Martinez, seconded by Commissioner Levine, to approve recommendation. The motion carried by the following vote: Yes: 5 - Harry Saltzgaver, Frank Martinez, Art Levine, Robert Shannon and Gloria Cordero 7. 19-070WA Recommendation to authorize the General Manager to execute an Agreement with Gannett Fleming, Inc., to provide Engineering Design Services for the Long Beach Water Department Groundwater Treatment Plant HVAC Improvement Project (EO-3500) in an amount not-to-exceed $432,267. Mr. Rendon provided the staff report. Commissioner Shannon spoke. Page 6 of 11 CITY OF LONG BEACH THURSDAY, OCTOBER 10, 2019 WATER COMMISSION LONG BEACH WATER DEPARTMENT MINUTES 1800 EAST WARDLOW ROAD BOARD ROOM, 9:00 AM President Saltzgaver spoke. Commissioner Martinez spoke. Commissioner Cordero spoke. A motion was made by Commissioner Martinez, seconded by Commissioner Shannon, to approve recommendation. The motion carried by the following vote: Yes: 5 - Harry Saltzgaver, Frank Martinez, Art Levine, Robert Shannon and Gloria Cordero 8. 19-071WA Recommendation to approve the Long Beach Water Department's updated 2019-2024 Sewer System Management Plan (SSMP) and authorize the General Manager to submit the approved SSMP to the State Water Resources Control Board and to implement the SSMP. Ms. Rojas provided presentation regarding this agenda item. She reviewed the requirements for this report and provided an explanation of the SSMP sections. President Saltzgaver spoke. Commissioner Cordero spoke. Ms. Rojas introduced Mr. Michael Flores from HDR Engineering who she noted was the consultant on this project. Commissioner Levine spoke. Ms. Rojas spoke. Mr. Garner spoke. A motion was made by Commissioner Shannon, seconded by Commissioner Cordero, to approve recommendation. The motion carried by the following vote: Yes: 5 - Harry Saltzgaver, Frank Martinez, Art Levine, Robert Shannon and Gloria Cordero Page 7 of 11 CITY OF LONG BEACH THURSDAY, OCTOBER 10, 2019 WATER COMMISSION LONG BEACH WATER DEPARTMENT MINUTES 1800 EAST WARDLOW ROAD BOARD ROOM, 9:00 AM 9. 19-072WA Recommendation to adopt Resolution WD-1417 authorizing the General Manager to enter into a Purchase Order Agreement with CDWG under the purchase conditions specified in the OMNIA Public Sector partners (previously known as the TCPN Cooperative Purchasing Network Agreement) contract for the purchase of computer equipment to cumulatively not exceed $200,000 per year, subject to two (1) year renewals at the discretion of the General Manager. Mr. Hawkins provided the staff report. Executive Assistant to the Board, Sandra Fox took a roll call vote, and noted the vote was unanimous. A motion was made by Commissioner Shannon, seconded by Commissioner Martinez, to approve recommendation. The motion carried by the following vote: Yes: 5 - Harry Saltzgaver, Frank Martinez, Art Levine, Robert Shannon and Gloria Cordero 10. 19-073WA Recommendation to Adopt Resolution WD-1418 authorizing the General Manager to enter into Purchase Order Agreement with GovConnection, Inc . under the purchase conditions specified in the OMNIA Public Sector partners (previously known as the TCPN Cooperative Purchasing Network Agreement) for the purchase of computer equipment to cumulatively not exceed $200,000 per year, without board approval, subject to two (1) year renewals at the discretion of the General Manager. Mr. Hawkins provided the staff report. Exeuctive Assistant to the Board, Sandra Fox took a roll call vote and noted the vote was unanimous. A motion was made by Commissioner Shannon, seconded by Commissioner Martinez, to approve recommendation. The motion carried by the following vote: Yes: 5 - Harry Saltzgaver, Frank Martinez, Art Levine, Robert Shannon and Gloria Cordero Page 8 of 11 CITY OF LONG BEACH THURSDAY, OCTOBER 10, 2019 WATER COMMISSION LONG BEACH WATER DEPARTMENT MINUTES 1800 EAST WARDLOW ROAD BOARD ROOM, 9:00 AM 11. 19-074WA Receive Metropolitan Water District (MWD) report regarding October 8, 2019 Board meeting. Metropolitan Water District Director, Gloria Cordero provided comments regarding the October 8, 2019 Metropolitan Water District (MD) Board of Director meeting. She also distributed a summary report of this meeting to the Board and staff. She highlighted comments made at their Communications and Legislation Committee regarding a request for their Board to co-sponsor legislation (along with CMUA) for Constituencies of Concern Program (PFAS; micro-plastics) that is led by the State Water Resources Control Board. She noted the Committee had agreed to hold this item over for another month for additional discussion. She reported that the MWD Conservation and Local Resources Committee had discussed the MWD Rain Barrel and Cistern Program. She advised additional information regarding this program would be sent to the Member Agencies at a future date. Director Cordero also reported that the MWD Conservation and Local Resources Committee had received a presentation from Southern California Edison and So California Gas regarding energy and utility partnerships. She advised that additional information regarding this presentation would be provided to the agencies at a future date. This WA-Agenda Item was received and filed. CONSIDER STANDING COMMITTEE REFERRALS President Saltzgaver reported that the previously requested Communications Committee meeting had been postponed to a future date to be determined. President Saltzgaver advised the Board he would be speaking with each of them in the next two weeks regarding Standing Committee assignments for the upcoming fiscal year. Page 9 of 11 CITY OF LONG BEACH THURSDAY, OCTOBER 10, 2019 WATER COMMISSION LONG BEACH WATER DEPARTMENT MINUTES 1800 EAST WARDLOW ROAD BOARD ROOM, 9:00 AM NEW BUSINESS Commissioner Shannon reported that the revised Board policies would be brought to the Board at an upcoming October board meeting for review and approval. Commissioner Cordero requested that a report on the department's partnership with the City's Sustainability Bureau be agendized for a future Board meeting to show the affects of this partnership for the department. President Saltzgaver commented on the committee regarding the Water Education partnership with the two ranchos. He noted the Sustainability staff person is also a member of this committee. He further advised that Ms. Weatherly had also been attending the meetings of this committee. Commissioner Cordero commented regarding this committee. ADJOURNMENT President Saltzgaver adjourned the meeting at 10:19 A.M. to the next Special meeting to be held Thursday, October 24, 2019 in the Board room at 1800 E. Wardlow Road, Long Beach, CA. Page 10 of 11 CITY OF LONG BEACH THURSDAY, OCTOBER 10, 2019 WATER COMMISSION LONG BEACH WATER DEPARTMENT MINUTES 1800 EAST WARDLOW ROAD BOARD ROOM, 9:00 AM NOTE: If written language translation of the Commission agenda and minutes for non-English speaking persons is desired, please make your request by phone to the Office of the City Clerk at (562) 570-6101, 72 business hours prior to the Commission meeting. Kung nais ang pagsasalin ng nakasulat na wika ng agenda ng Komisyon at ang minutes para sa mga taong hindi nagsasalita ng Ingles, mangyaring isagawa ang iyong hiling sa pamamagitan ng telepono sa Opisina ng Clerk ng Lungsod sa (562) 570-6101, 72 oras ng negosyo bago ang pagpupulong ng Commission. Si desea obtener la traducción escrita en otro idioma de la agenda y actas de la comisión para personas que no hablan inglés, haga su solicitud por teléfono a la Oficina de la Secretaría Municipal al (562) 570-6101, 72 horas hábiles antes de la reunión de la comisión. Page 11 of 11