Water Commission (now under Utilities Commission)

CITY OF LONG BEACH THURSDAY, NOVEMBER 21, 2019 WATER COMMISSION LONG BEACH WATER DEPARTMENT MINUTES 1800 EAST WARDLOW ROAD BOARD ROOM, 9:00 AM Harry Saltzgaver, President Robert Shannon, Commissioner Frank Martinez, Vice President Gloria Cordero, Commissioner Arthur Levine, Secretary Christopher J. Garner, General Manager Richard Anthony, Deputy City Attorney FINISHED AGENDA & FINAL MINUTES The Water Commission minutes are prepared and ordered to correspond to the Water Commission agenda. Agenda items can be taken out of order during the meeting. The agenda items were considered in the order presented, except New Business was taken out of order after the Closed Session. CALL TO ORDER The Board of Water Commission meeting was called to order by President Saltzgaver at 9:00 A.M. in the Board room at the Administration Building. ROLL CALL Executive Assistant, Sandra Fox took the roll call and confirmed a quorum. Also present: Christopher J. Garner, General Manager; B. Anatole Falagan, Assistant General Manager; Tai Tseng, Assistant General Manager - Operations; Sean Crumby, Deputy General Manager - Engineering; Sandra Fox, Executive Assistant to the Board. Commissioners Harry Saltzgaver, Frank Martinez, Art Levine and Robert Present: Shannon Commissioners Gloria Cordero Excused: FLAG SALUTE Lisa Squires led the Board and the audience in the flag salute. Page 1 of 10 CITY OF LONG BEACH THURSDAY, NOVEMBER 21, 2019 WATER COMMISSION LONG BEACH WATER DEPARTMENT MINUTES 1800 EAST WARDLOW ROAD BOARD ROOM, 9:00 AM PUBLIC COMMENT President Saltzgaver opened the public comment period. As there was no public comment, the public comment period was closed. PRESIDENT'S REPORT President Saltzgaver provided an update on the main breaks in the Spinnaker Bay neighborhood. He thanked staff for their hard work regarding the repairs. President Saltzgaver announced a joint meeting with the Water Replenishment District Board had been scheduled for December 20, 2020 at 11:00 A.M. He advised the meeting would be held at the Water Replenishment District headquarters in Lakewood, CA. President Saltzgaver advised that the annual General Manager evaluation process had begun. He advised that evaluation forms would be distributed at the next Board meeting. GENERAL MANAGER'S REPORT Mr. Garner advised the Board members that a copy of the recent Rancho Los Alamitos water report was in their cubby folders. Mr. Garner advised that staff had met with Spinnaker Bay HOA members along with Councilmember Price at a community meeting regarding the recent Spinnaker Bay main breaks. He also spoke regarding the response by LBWD crews to complete the repairs in this neighborhood. He commented on staff's fantastic job in responding and maintaining water flow in the neighborhood, along with utilization of good traffic control protocols to minimize impacts in the area. Commissioner Levine spoke. Page 2 of 10 CITY OF LONG BEACH THURSDAY, NOVEMBER 21, 2019 WATER COMMISSION LONG BEACH WATER DEPARTMENT MINUTES 1800 EAST WARDLOW ROAD BOARD ROOM, 9:00 AM Mr. Crumby made introductory comments regarding the recent "Canstruction" competition and noted the participation by LBWD Engeering staff. Ms. Lisa Crowley provided a report and presentation regarding the event. She also introduced LBWD team members. Mr. Garner also reported that a LBWD staff member would be appointed to become a team member for the Traffic Circle improvement project. He advised meetings regarding this project had not yet been scheduled. Mr. Garner advised that staff was planning an off-site Board retreat to take place sometime in 2020. Commissioner Levine spoke. Commissioner Shannon spoke. President Saltzgaver spoke. Commissioner Martinez spoke. MINUTES 1. 19-092WA Recommendation to approve the minutes for the Water Commission meetings held July 25, 2019 and August 8, 2019. BUREAU: Board A motion was made by Commissioner Martinez, seconded by Commissioner Shannon, to approve recommendation. The motion carried by the following vote: Yes: 4 - Harry Saltzgaver, Frank Martinez, Art Levine and Robert Shannon Excused: 1 - Gloria Cordero Page 3 of 10 CITY OF LONG BEACH THURSDAY, NOVEMBER 21, 2019 WATER COMMISSION LONG BEACH WATER DEPARTMENT MINUTES 1800 EAST WARDLOW ROAD BOARD ROOM, 9:00 AM REGULAR AGENDA 2. 19-093WA Recommendation to Approve the Board Handbook Ad Hoc Policy Committee recommendation that the following policy be approved as amended in the revised Board Policy Handbook: 1979-14 (Transfer of Water Department Funds to the General Fund of the City) BUREAU: Ad Hoc Policy Committee Commissioner Shannon made introductory comments regarding the agenda item. A motion was made by Commissioner Shannon, seconded by Commissioner Martinez, to approve recommendation. The motion carried by the following vote: Yes: 4 - Harry Saltzgaver, Frank Martinez, Art Levine and Robert Shannon Excused: 1 - Gloria Cordero 3. 19-094WA Recommendation to Authorize the General Manager to execute the Second Amendment to Agreement WD-3363 to exercise a one-year contract term extension with The Gualco Group to provide state advocacy and lobbying services in an amount not to exceed $95,000 BUREAU: Business - Public Affairs Ms. Jillian Croci provied a staff report regarding this agenda item. A motion was made by Commissioner Shannon, seconded by Commissioner Martinez, to approve recommendation. The motion carried by the following vote: Yes: 4 - Harry Saltzgaver, Frank Martinez, Art Levine and Robert Shannon Excused: 1 - Gloria Cordero Page 4 of 10 CITY OF LONG BEACH THURSDAY, NOVEMBER 21, 2019 WATER COMMISSION LONG BEACH WATER DEPARTMENT MINUTES 1800 EAST WARDLOW ROAD BOARD ROOM, 9:00 AM 4. 19-095WA Recommendation to Adopt Resolution WD-1418, A Resolution of the Board of Water Commissioners Adopting the Amended and Restated Water Fund Annual Budget for Long Beach Water Department for Fiscal Year 2018-2019 and authorize staff to transmit the Resolution and the Budget to the City Manager, Mayor and City Council. BUREAU: Business - Finance Mr. Greg Sorensen provided a staff report regarding this item. Commissioner Shannon spoke. Ms. Fox took a roll call vote. A motion was made by Commissioner Levine, seconded by Commissioner Shannon, to approve recommendation. The motion carried by the following vote: Yes: 4 - Harry Saltzgaver, Frank Martinez, Art Levine and Robert Shannon Excused: 1 - Gloria Cordero 5. 19-096WA Recommendation - Authorization to sponsor the 2020 WateReuse Conference on March 15 - March 17, 2020, at the Hyatt Regency - San Francisco BUREAU: Executive Mr. Garner provided an overview of this sponsorship request. President Saltzgaver spoke. Commissioner Shannon made a motion to approve a Purple Conference sponsorship in the amount of $500.00. A motion was made by Commissioner Shannon, seconded by Commissioner Martinez, to approve recommendation. The motion carried by the following vote: Page 5 of 10 CITY OF LONG BEACH THURSDAY, NOVEMBER 21, 2019 WATER COMMISSION LONG BEACH WATER DEPARTMENT MINUTES 1800 EAST WARDLOW ROAD BOARD ROOM, 9:00 AM Yes: 4 - Harry Saltzgaver, Frank Martinez, Art Levine and Robert Shannon Excused: 1 - Gloria Cordero 6. 19-097WA Recommendation - Authorization to sponsor the 2020 Spring Urban Water Institute Water Conference on February 19 - February 21, 2020, at the Palm Springs Hilton BUREAU: Executive Mr. Garner provided a staff report regarding this sponsorship item. Commissioner Levine recommended approving the Chairman's Reception sponsorship in the amount of $2,500. President Saltzgaver spoke. Commissioner Martinez spoke. Commissioner Shannon made a motion to approve a Silver sponsorship in the amount of $3,000 and recommended that the one conference registration that comes with this sponsorship be assigned to Commissioner Levine. A motion was made by Commissioner Shannon, seconded by Commissioner Martinez, to approve recommendation. The motion carried by the following vote: Yes: 4 - Harry Saltzgaver, Frank Martinez, Art Levine and Robert Shannon Excused: 1 - Gloria Cordero 7. 19-098WA Recommendation - Authorization to sponsor the Newspapers in Education Program (NIE) BUREAU: Executive Mr. Garner provided a staff report regarding this sponsorship request. Page 6 of 10 CITY OF LONG BEACH THURSDAY, NOVEMBER 21, 2019 WATER COMMISSION LONG BEACH WATER DEPARTMENT MINUTES 1800 EAST WARDLOW ROAD BOARD ROOM, 9:00 AM President Saltzgaver advised that he works for the associated newspaper corporation. Commissioner Shannon made a motion to approve a sponsorship in the amount of $500.00. A motion was made by Commissioner Shannon, seconded by Commissioner Martinez, to approve recommendation. The motion carried by the following vote: Yes: 4 - Harry Saltzgaver, Frank Martinez, Art Levine and Robert Shannon Excused: 1 - Gloria Cordero 8. 19-099WA K-8 Education Program Update BUREAU: Public Affairs Ms. Kaylee Weatherly made introductory comments regarding the K-8 Education Program. She intrduced Ms. Morgan Venter as a new member of the Public Affairs staff. Ms. Venter provided the Board with an update regarding the LBWD K-8 Education Program. President Saltzgaver spoke. Commissioner Martinez spoke. A list of upcoming scheduled school assemblies was distributed to the Board. This WA-Agenda Item was received and filed. Page 7 of 10 CITY OF LONG BEACH THURSDAY, NOVEMBER 21, 2019 WATER COMMISSION LONG BEACH WATER DEPARTMENT MINUTES 1800 EAST WARDLOW ROAD BOARD ROOM, 9:00 AM 9. 19-100WA Report of the Metropolitan Water District (MWD) Board Meeting of November 5, 2019 BUREAU: MWD Director Director Cordero was absent from the November 21, 2019 Board meeting. A copy of the MWD November 5, 2019 Board meeting summary report was distributed to the Board. Mr. Falagan made comments regarding the MWD Board meeting. Commissioner Martinez spoke. This WA-Agenda Item was received and filed. CONSIDER STANDING COMMITTEE REFERRALS President Saltzgaver called for any Standing Committee referrals. Hearing none he moved on in the agenda. CLOSED SESSION Agenda item 10. - Closed Session was taken out of order at this point in the meeting. 10. 19-101WA Closed Session: Anticipated or threatened litigation Pursuant to Paragraph (2) of subdivision (d) and Paragraph (3) of subdivision (e) of Section 54956.9 of the California Government Code (one case). President Saltzgaver read the Closed Session item language into the record. Presdent Salltzgaver adjourned the Board to the Closed Session at 9:46 A.M. Page 8 of 10 CITY OF LONG BEACH THURSDAY, NOVEMBER 21, 2019 WATER COMMISSION LONG BEACH WATER DEPARTMENT MINUTES 1800 EAST WARDLOW ROAD BOARD ROOM, 9:00 AM President Saltzgaver called the Board meeting back to order at 10:31 A.M. He advised he had nothing to report from the Closed Session. NEW BUSINESS President Saltzgaver called for a motion to excuse Commissioner Cordero from the November 21, 2019 Board meeting. Commissioner Martinez made a motion to excuse Commissioner Cordero from the November 21, 2019 Board meeting. Commissioner Shannon seconded the motion. The motion carried with a 4 yes, 1 absent vote (Cordero). ADJOURNMENT President Saltzgaver adjourned the Board meeting at 10:33 A.M. to the next Special Meeting, Thursday, December 5, 2019, at 9:00 A.M. in the Board room at 1800 E. Wardlow Road, Long Beach, CA. Page 9 of 10 CITY OF LONG BEACH THURSDAY, NOVEMBER 21, 2019 WATER COMMISSION LONG BEACH WATER DEPARTMENT MINUTES 1800 EAST WARDLOW ROAD BOARD ROOM, 9:00 AM NOTE: If written language translation of the Commission agenda and minutes for non-English speaking persons is desired, please make your request by phone to the Office of the City Clerk at (562) 570-6101, 72 business hours prior to the Commission meeting. Kung nais ang pagsasalin ng nakasulat na wika ng agenda ng Komisyon at ang minutes para sa mga taong hindi nagsasalita ng Ingles, mangyaring isagawa ang iyong hiling sa pamamagitan ng telepono sa Opisina ng Clerk ng Lungsod sa (562) 570-6101, 72 oras ng negosyo bago ang pagpupulong ng Commission. Si desea obtener la traducción escrita en otro idioma de la agenda y actas de la comisión para personas que no hablan inglés, haga su solicitud por teléfono a la Oficina de la Secretaría Municipal al (562) 570-6101, 72 horas hábiles antes de la reunión de la comisión. Page 10 of 10