Water Commission (now under Utilities Commission)

CITY OF LONG BEACH THURSDAY, FEBRUARY 27, 2020 WATER COMMISSION LONG BEACH WATER DEPARTMENT MINUTES 1800 EAST WARDLOW ROAD BOARD ROOM, 9:00 AM Harry Saltzgaver, President Robert Shannon, Commissioner Frank Martinez, Vice President Gloria Cordero, Commissioner Arthur Levine, Secretary Christopher J. Garner, General Manager Richard Anthony, Deputy City Attorney FINISHED AGENDA & FINAL MINUTES SPECIAL MEETING - 9:00 A.M. The Water Commission minutes are prepared and ordered to correspond to the Water Commission agenda. Agenda items can be taken out of order during the meeting. The agenda items were considered in the order presented. CALL TO ORDER The Board of Water Commission meeting was called to order by President Saltzgaver at 9:02 A.M. in the Board room at the Administration building. ROLL CALL Executive Assistant, Sandra Fox took the roll call and confirmed a quorum. Also present: Christopher J. Garner, General Manager; B. Anatole Falagan, Assistant General Manager; Tai Tseng, Assistant General Manager - Operations; Sean Crumby, Deputy General Manager - Engineering; Sandra Fox, Executive Assistant to the Board. Commissioners Harry Saltzgaver, Frank Martinez, Art Levine and Robert Present: Shannon Commissioners Gloria Cordero Excused: Page 1 of 10 CITY OF LONG BEACH THURSDAY, FEBRUARY 27, 2020 WATER COMMISSION LONG BEACH WATER DEPARTMENT MINUTES 1800 EAST WARDLOW ROAD BOARD ROOM, 9:00 AM FLAG SALUTE Lourdes Vargas led the Board and the audience in the flag salute. PUBLIC COMMENT President Saltzgaver opened the public comment period. As there was no public comment, the public comment period was closed. PRESIDENT'S REPORT President Saltzgaver reported that the Board had recently attended the Urban Water Institute Spring Conference held in Palm Springs, CA. He noted this was the best conference held by this group so far. He advised the speakers, panels and sessions were very good. President Saltzgaver advised he had attended the Goodwill Gala on February 26th. He advised the Long Beach Water sponsorship had been acknowledged. He noted that for future events where there is a difficulty filling the table, that an invitation be extended to all Managers to join the Board at the event. Commissioner Martinez advised he recently spoke with a representative of the Coachella Valley Water District regarding active shooter training. He recommended that the Board should receive this type of training. Mr. Garner responded that staff has received this type of training in the past. He advised that the Board would be invited to participate in the next session that is scheduled. GENERAL MANAGER'S REPORT Engineering staff provided an update on the LBWD Geographic Information Systems (GIS systems). Mr. Verceles made introductory comments. Mr. Evans and Mr. Engle reviewed a presentation with the Board. Page 2 of 10 CITY OF LONG BEACH THURSDAY, FEBRUARY 27, 2020 WATER COMMISSION LONG BEACH WATER DEPARTMENT MINUTES 1800 EAST WARDLOW ROAD BOARD ROOM, 9:00 AM Ms. Weatherly distributed a copy of the department's Community Outreach calendar, and reviewed the upcoming events with the Board. She asked the Board to save the date of May 2, 2020 for the Lawn to Garden Tour. Mr. Garner reported that the City of Long Beach would be holding city-wide elections on March 3, 2020 for Council Districts 2, 6 & 8. He also noted that Measure A (Transactions & Use Tax Extension) and Measure B (Transient Occupancy Hotel Bed tax were on the ballot as well. Mr. Garner advised the Board that interviews for the City Manager position were scheduled for February 28, 2020. REGULAR AGENDA 1. 20-021WA Recommendation to approve November 7, 2019 Board meeting minutes. A motion was made by Commissioner Martinez, seconded by Commissioner Levine, to approve recommendation. The motion carried by the following vote: Yes: 4 - Harry Saltzgaver, Frank Martinez, Art Levine and Robert Shannon Excused: 1 - Gloria Cordero 2. 20-022WA Recommendation to approve Consent Calendar item - Transfer of Funds by Journal Entry dated February 27, 2020. Bureau: Business - Finance A motion was made by Commissioner Shannon, seconded by Commissioner Martinez, to approve recommendation. The motion carried by the following vote: Page 3 of 10 CITY OF LONG BEACH THURSDAY, FEBRUARY 27, 2020 WATER COMMISSION LONG BEACH WATER DEPARTMENT MINUTES 1800 EAST WARDLOW ROAD BOARD ROOM, 9:00 AM Yes: 4 - Harry Saltzgaver, Frank Martinez, Art Levine and Robert Shannon Excused: 1 - Gloria Cordero 3. 20-023WA Recommendation to authorize the General Manager to execute the third-year renewal option and issue a Purchase Order with Geiger for an amount not to exceed $35,000, for promotional products for one year with no additional renewal options. Bureau: Business - Public Afairs Ms. Weatherly provided a staff report regarding agenda items 3, 4 and 5. President Saltzgaver requested Ms. Weatherly provide a description of the promotional items that each vendor would be providing. Ms. Weatherly provided this information. The Board decided to bundle items 3, 4 and 5 for one vote. Commissioner Martinez made a motion to authorize the General Manager to execute the third-year renewal option and issue a Purchase Order with Geiger for an amount not to exceed $35,000, for promotional products for one year with no additional renewal options (agenda item 3); and authorize the General Manager to execute the third-year renewal option and issue a Purchase Order with Janco & Winnex, Inc. dba JanmartUSA for an amount not to exceed $50,000, for promotional products for one year with no additional renewal options; and authorize the General Manager to execute the third-year renewal option and issue a Purchase Order with Alliance Printing Associates, Inc. for an amount not to exceed $15,000, for promotional products for one year with no additional renewal options. Commissioner Levine seconded the motion. President Saltzgaver called for any public comment. Hearing none he called for the vote. The motion carried with a 4 yes, 1 excused (Cordero) vote. 4. 20-024WA Recommendation to authorize the General Manager to execute the third-year renewal option and issue a Purchase Order with Janco & Winnex Inc. dba JanmartUSA for an amount not to exceed $50,000, for Page 4 of 10 CITY OF LONG BEACH THURSDAY, FEBRUARY 27, 2020 WATER COMMISSION LONG BEACH WATER DEPARTMENT MINUTES 1800 EAST WARDLOW ROAD BOARD ROOM, 9:00 AM promotional products for one year with no additional renewal options. Bureau: Business - Public Affairs See vote for agenda item 3. One motion was made for agenda items 3, 4. and 5. 5. 20-025WA Recommendation to authorize the General Manager to execute the third-year renewal option and issue a Purchase Order with Alliance Printing Associates, Inc. for an amount not to exceed $15,000, for promotional products for one year with no additional renewal options. Bureau: Business - Public Affairs See vote for agenda item 3. One motion was made for agenda items 3, 4. and 5. 6. 20-026WA Recommendation to: 1. Authorize the General Manager to execute the First Amendment to Agreement WD-3418 with Tribus Services, Inc. for Meter Replacement and Retrofit Services to, among other things, increase the not-to-exceed amount to $4,914,933. 2. Authorize the General Manager to execute the Third Amendment to Lease No. WDL-204 with Tribus Services, Inc. to extend the term for the property at 2400 E. Spring Street through July 31, 2021. 3. Authorize the General Manager to execute the Third Amendment to Contract No. 31479 with Tribus Services, Inc. for meter reading services in an amount not-to-exceed $830,000 and to execute an Agreement with the City of Long Beach to assume the obligations under Contract No. 31479. Bureau: Business - Water Resources Mr. Wang provided the staff briefing regarding the Tribus Services Inc. first amendment; the Third Amendment to Lease No. WDL-204 with Tribus Services, Inc., and the request to execute the Third Amendment to Contract No. 31479 with Tribus Services, Inc. for meter reading services. President Saltzgaver requested that staff keep the Board apprised of the Page 5 of 10 CITY OF LONG BEACH THURSDAY, FEBRUARY 27, 2020 WATER COMMISSION LONG BEACH WATER DEPARTMENT MINUTES 1800 EAST WARDLOW ROAD BOARD ROOM, 9:00 AM requested changes to the agreement. Commissioner Martinez inquired who the Program Manager was for the AMI program. Mr. Wang responded it is Utili Works Commissioner Martinez made additional comments. He requested that staff provide a chart that would show the AMI contingency changes. President Saltzgaver inquired if Tribus had yet signed the revised agreement. Mr. Wang responded. President Saltzgaver inquired what would happen if Tribus did not sign the amended agreement. Mr. Wang and Mr. Garner responded. Mr. Anthony spoke regarding the draft revised agreement. Commissioner Shannon advised he thought it would be better if Tribus had already signed the amended agreement. Mr. Anthony responded to Commissioner Shannon. President Saltzgaver inquired if a further problem occurred regarding the agreement what would be the steps to deal with that. Mr. Anthony advised the agreement would then be brought back to the Board for further action. A motion was made by Commissioner Martinez, seconded by Commissioner Saltzgaver, to approve recommendation. The motion carried by the following vote: Yes: 4 - Harry Saltzgaver, Frank Martinez, Art Levine and Robert Shannon Excused: 1 - Gloria Cordero Page 6 of 10 CITY OF LONG BEACH THURSDAY, FEBRUARY 27, 2020 WATER COMMISSION LONG BEACH WATER DEPARTMENT MINUTES 1800 EAST WARDLOW ROAD BOARD ROOM, 9:00 AM 7. 20-027WA Verbal Presentation - AMI Update Bureau: Business - Water Resources Mr. Wang provided a presentation regarding an AMI update. His presentation included the following components: 1) Projects Costs; 2) Meter Installation Progress; 3) Project Milestones. President Saltzgaver called for any questions. Hearing none, he moved on in the agenda. 8. 20-028WA Verbal Presentation - Report of the Metropolitan Water District (MWD) Board Meeting on February 11, 2020. Gloria Cordero, Metropolitan Water District Director In the absence of Director Cordero, the Executive Assistant to the Board provided the Board with a summary report of the Metropolitan Water District February 11, 2020 Board meeting. CONSIDER STANDING COMMITTEE REFERRALS President Saltzgaver called for any Standing Committee referrals. Hearing none he moved on in the agenda. NEW BUSINESS President Saltzgaver called for a motion excuse Commissioner Cordero from the February 27, 2020 Board meeting. Commissioner Shannon made a motion to excuse Commissioner Cordero from the February 27, 2020 Board meeting. Commissioner Martinez seconded the motion. The motion carried with a 4 yes, 1 excused (Cordero) vote. Page 7 of 10 CITY OF LONG BEACH THURSDAY, FEBRUARY 27, 2020 WATER COMMISSION LONG BEACH WATER DEPARTMENT MINUTES 1800 EAST WARDLOW ROAD BOARD ROOM, 9:00 AM 9. 20-029WA CLOSED SESSION: Existing Litigation - Closed session conference with legal counsel relating to existing litigation pursuant to Paragraph (1) of subdivision (d) of Section 54956.9 of the California Government Code. 1. Diana Lejins and Angela Kimball v. City of Long Beach et al., Los Angeles Superior Court Case No.: 18STCP02628 President Saltzgaver read the following closed session language into the record: Existing Litigation - closed session conference with counsel relating to existing litigation pursuant to Paragraph (1) of subdivision (d) of Section 54956.9 of the California Government Code: 1. Diana Lejins and Angela Kimball vs. City of Long Beach et al., Los Angeles Superior Court Case No: 18STCP02628. President Saltzgaver called for any public comment regarding the closed session item. Hearing none he adjourned the Board to the closed session at 9:52 A.M. President Saltzgaver called the Special Board meeting back into session at 10:22 A.M. He advised he had nothing to report from the closed session. ADJOURNMENT President Saltzgaver adjourned the Special Board meeting at 10:23 A.M. to the next Special Meeting, Thursday, March 12, 2020, at 9:00 A.M. in the Board Room at 1800 E. Wardlow Road, Long Beach, CA. Page 8 of 10 CITY OF LONG BEACH THURSDAY, FEBRUARY 27, 2020 WATER COMMISSION LONG BEACH WATER DEPARTMENT MINUTES 1800 EAST WARDLOW ROAD BOARD ROOM, 9:00 AM Note: A digital recording of this meeting will be available in the City Clerk Department. The City of Long Beach provides reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if an agenda is needed in an alternative format, please call the City Clerk Department, 48 hours prior to the meeting at (562) 570-6101 or (562) 570-6626 (telecommunications device for the deaf). The City Clerk Department email at cityclerk@longbeach.gov is available for correspondence purposes. Page 9 of 10 CITY OF LONG BEACH THURSDAY, FEBRUARY 27, 2020 WATER COMMISSION LONG BEACH WATER DEPARTMENT MINUTES 1800 EAST WARDLOW ROAD BOARD ROOM, 9:00 AM NOTE: If written language translation of the Commission agenda and minutes for non-English speaking persons is desired, please make your request by phone to the Office of the City Clerk at (562) 570-6101, 72 business hours prior to the Commission meeting. Kung nais ang pagsasalin ng nakasulat na wika ng agenda ng Komisyon at ang minutes para sa mga taong hindi nagsasalita ng Ingles, mangyaring isagawa ang iyong hiling sa pamamagitan ng telepono sa Opisina ng Clerk ng Lungsod sa (562) 570-6101, 72 oras ng negosyo bago ang pagpupulong ng Commission. Si desea obtener la traducción escrita en otro idioma de la agenda y actas de la comisión para personas que no hablan inglés, haga su solicitud por teléfono a la Oficina de la Secretaría Municipal al (562) 570-6101, 72 horas hábiles antes de la reunión de la comisión. Page 10 of 10