Water Commission (now under Utilities Commission)

CITY OF LONG BEACH THURSDAY, NOVEMBER 18, 2021 WATER COMMISSION LONG BEACH WATER DEPARTMENT MINUTES 1800 EAST WARDLOW ROAD BOARD ROOM, 9:00 AM Robert Shannon, President Naomi Rainey, Secretary Gloria Cordero, Vice President Frank Martinez, Commissioner Christopher J. Garner, General Manager Richard Anthony, Deputy City Attorney SPECIAL MEETING FINISHED AGENDA AND FINAL MINUTES CALL TO ORDER President Shannon called the meeting to order at 9:04am. FLAG SALUTE Dennis Santos led the Board and audience in the flag salute. ROLL CALL Commissioners Frank Martinez, Naomi Rainey, Gloria Cordero and Robert Present: Shannon Also Present: Christopher Garner, General Manager; B. Anatole Falagan, Assistant General Manager; Robert Verceles, Director of Engineering; Lisa Squires, Executive Assistant to the Board of Water Commissioners PUBLIC COMMENT There were no public comments from the public. Page 1 of 7 CITY OF LONG BEACH THURSDAY, NOVEMBER 18, 2021 WATER COMMISSION LONG BEACH WATER DEPARTMENT MINUTES 1800 EAST WARDLOW ROAD BOARD ROOM, 9:00 AM PRESIDENT'S REPORT President Shannon provided his 4 goals to accomplish as President: 1. New MOU with the Sustainability Commission which clarifies the Water Department role in its need for oversight of the water-related programs in the water-related expenditures. 2. Aggressive approach to infrastructure and related expenditures relating to our ability to access groundwater and/or alternative sources of water. 3. Establish a closer relationship with the Human Resources Department and the Civil Service Commission. 4. Provide tours up and down the state to promote and educate the Long Beach population, including those who attended the Prop 218 hearings, on water-related issues and a better understanding of what we do. GENERAL MANAGER'S REPORT Chris Garner presented the General Manager's report. REGULAR AGENDA 1. 21-215WA Recommendation to approve October 21, 2021 and November 4, 2021 Board meeting minutes. A motion was made by Vice President Cordero, seconded by Commissioner Martinez, to approve recommendation. The motion carried by the following vote: Yes: 4 - Frank Martinez, Naomi Rainey, Gloria Cordero and Robert Shannon Page 2 of 7 CITY OF LONG BEACH THURSDAY, NOVEMBER 18, 2021 WATER COMMISSION LONG BEACH WATER DEPARTMENT MINUTES 1800 EAST WARDLOW ROAD BOARD ROOM, 9:00 AM 2. 21-216WA Recommendation to discuss the Fiscal Year 2022 Memorandum of Understanding (MOU) between the Water Department and the Office of the City Manager to provide partial funding for the City’s Office of Sustainability and the Citywide Sustainability Program, and provide direction to the General Manager in connection therewith. President Shannon made a motion to create an Ad Hoc Committee, comprised of President Shannon and Vice President Cordero, to examine current draft of the proposed FY 22 MOU and to clarify the role of the Water Department in determining and overseeing the water-related expenditures. The MOU would then be brought back to the Board for review and approval. Secretary Rainey expressed concern about the process for naming the members of the Ad Hoc Committee. A motion was made by President Shannon, seconded by Commissioner Martinez, to create an Ad Hoc Committee, comprised of President Shannon and Vice President Cordero, to examine current draft of the proposed FY 22 MOU. The motion carried by the following vote: Yes: 3 - Frank Martinez, Gloria Cordero and Robert Shannon Abstain: 1 - Naomi Rainey 3. 21-217WA Recommendation to authorize the General Manager to execute separate Agreements with (1) Orange County Sanitation District and (2) Island Village Homeowners Association regarding the Out-of-Area Sewer Service provided by Orange County Sanitation District to Island Village. Bureau: Engineering A motion was made by Commissioner Martinez, seconded by Vice President Cordero, to approve recommendation. The motion carried by the following vote: Yes: 4 - Frank Martinez, Naomi Rainey, Gloria Cordero and Robert Shannon Page 3 of 7 CITY OF LONG BEACH THURSDAY, NOVEMBER 18, 2021 WATER COMMISSION LONG BEACH WATER DEPARTMENT MINUTES 1800 EAST WARDLOW ROAD BOARD ROOM, 9:00 AM 4. 21-218WA Recommendation to adopt Specifications WD-16-20 for the Sanitary Sewer Rehabilitation and Replacement Program (SSRRP) Project No. 7 (SC-0375) and authorize the General Manager to sign a construction contract with Southwest Pipeline and Trenchless Corp. in the amount of $738,978. Bureau: Engineering Secretary Rainey expressed concern related to the identity (gender, under-served, minority, etc.) of the vendor and the vendor selection process. President Shannon asked Deputy City Attorney Richard Anthony to look into a self-identification form that is submitted by contractors for federally-funded Public Works projects. President Shannon requested an off-agenda memo on the parameters of the Board's discretion as it relates to vendor selection for professional services contracts. A motion was made by Vice President Cordero, seconded by Commissioner Martinez, to approve recommendation. The motion carried by the following vote: Yes: 4 - Frank Martinez, Naomi Rainey, Gloria Cordero and Robert Shannon 5. 21-219WA Recommendation to adopt Specifications WD-04-21 for the Sanitary Sewer Rehabilitation and Replacement Program (SSRRP) Project No. 8 (SC-0402) and authorize the General Manager to sign a construction contract with Sancon Technologies, Inc. in the amount of $812,783. Bureau: Engineering A motion was made by Commissioner Martinez, seconded by Vice President Cordero, to approve recommendation. The motion carried by the following vote: Yes: 4 - Frank Martinez, Naomi Rainey, Gloria Cordero and Robert Shannon Page 4 of 7 CITY OF LONG BEACH THURSDAY, NOVEMBER 18, 2021 WATER COMMISSION LONG BEACH WATER DEPARTMENT MINUTES 1800 EAST WARDLOW ROAD BOARD ROOM, 9:00 AM 6. 21-220WA Recommendation to adopt Specification WD-25-21 and authorize the General Manager to execute an agreement with South Bay Ford Lincoln to furnish and deliver two (2) Service Rig Trucks to the Long Beach Water Department (LBWD) in an amount not to exceed $430,000. Bureau: Operations A motion was made by Commissioner Martinez, seconded by Vice President Cordero, to approve recommendation. The motion carried by the following vote: Yes: 4 - Frank Martinez, Naomi Rainey, Gloria Cordero and Robert Shannon 7. 21-221WA Recommendation to authorize the General Manager to amend an existing agreement with JCI Jones Chemicals Inc., to furnish and deliver liquid chlorine, increasing the contract amount by $50,000 for a total amount not to exceed $375,000 for the remaining contract year. Bureau: Operations A motion was made by Vice President Cordero, seconded by Secretary Rainey, to approve recommendation. The motion carried by the following vote: Yes: 4 - Frank Martinez, Naomi Rainey, Gloria Cordero and Robert Shannon 8. 21-222WA Recommendation to approve Transfer of Funds for November 18, 2021. Bureau: Business A motion was made by Commissioner Martinez, seconded by Vice President Cordero, to approve recommendation. The motion carried by the following vote: Page 5 of 7 CITY OF LONG BEACH THURSDAY, NOVEMBER 18, 2021 WATER COMMISSION LONG BEACH WATER DEPARTMENT MINUTES 1800 EAST WARDLOW ROAD BOARD ROOM, 9:00 AM Yes: 4 - Frank Martinez, Naomi Rainey, Gloria Cordero and Robert Shannon 9. 21-223WA Recommendation to receive report of the November 9, 2021 Metropolitan Water District Board meeting. This WA-Agenda Item was received and filed. CONSIDER STANDING COMMITTEE REFERRALS There were no Standing Committee referrals. NEW BUSINESS There were no new business. ADJOURNMENT President Shannon adjourned the meeting at 10:09am. Page 6 of 7 CITY OF LONG BEACH THURSDAY, NOVEMBER 18, 2021 WATER COMMISSION LONG BEACH WATER DEPARTMENT MINUTES 1800 EAST WARDLOW ROAD BOARD ROOM, 9:00 AM NOTE: If written language translation of the Commission agenda and minutes for non-English speaking persons is desired, please make your request by phone to the Office of the City Clerk at (562) 570-6101, 72 business hours prior to the Commission meeting. Kung nais ang pagsasalin ng nakasulat na wika ng agenda ng Komisyon at ang minutes para sa mga taong hindi nagsasalita ng Ingles, mangyaring isagawa ang iyong hiling sa pamamagitan ng telepono sa Opisina ng Clerk ng Lungsod sa (562) 570-6101, 72 oras ng negosyo bago ang pagpupulong ng Commission. Si desea obtener la traducción escrita en otro idioma de la agenda y actas de la comisión para personas que no hablan inglés, haga su solicitud por teléfono a la Oficina de la Secretaría Municipal al (562) 570-6101, 72 horas hábiles antes de la reunión de la comisión. Page 7 of 7