City Council

CITY OF LONOKE CITY COUNCIL MEETING MINUTES MAY 13, 2019 The Lonoke City Council held a city council meeting in the administration room of City Hall at 6:00 p.m. on Monday, May 13, 2019. Mayor Trae Reed called the meeting to order with the invocation given by Pastor Torvac Amos, St. Paul Baptist Church. City Clerk, Jeribeth Edwards to call the roll. City Clerk Jeribeth Edwards called the roll and declared a quorum. Mayor Trae Reed City Clerk Jeribeth Edwards Treasurer Phillip Howell Deputy Clerk Regina Ibbotson Council Members Efrem Jones, Alice Bridges, Raymond Hatton, Ryan Biles, Matt Cordell Michael Florence (absent), Koy Butler, and Suzette Elmore City Attorney Ginger Stuart Police Chief Randy Mauk W/S Supt. Jim Kelley Street Dept. Jim Ed Ransom C.C. Director Mike Brown Fire Dept. Justin Wittenberg Parks Director Roy Don Lewis (Absent) News Media Rick Kron, The Leader Visitors George Gooden, Gary Elmore, Danny Whitehurst, Pierce Johnson, Tasha Terry, Hannah Harris, Darrel Cox, LynAnne Ivy, Jim Bailey, Neil Schafer, Carol Schafer, Rachel Whittenburg, Jared Skillern, Gina Wiertelak, Jim Wiertelak and Cindy Reaves MINUTES: Mayor Trae Reed asked for acceptance of the April meeting minutes as recorded. Efrem Jones made a motion to accept the minutes as read. Raymond Hatton seconded the motion. Motion carried. PUBLIC COMMENT: Ashley Reed with the Fish Town Farmers Market was present to discuss terms of the contract. Mrs. Reed asked to drop the specific date restrictions and asked for an annual renewal with the city. Efrem Jones made the motion to renew the contract. Alice Bridges seconded the motion. Motion carried. 2022 Executive Board Report - Anna McClung was present and gave an update on Lonoke 2022 Report. She presented minutes from the previous committee meetings. STREET DEPT: Mr. Jim Ransom was present and gave report. He mentioned that spring cleanup was great.  A. Resolution 5-1-2019- “A Resolution Expressing the Willingness of the City of Lonoke to Utilize Federal-Aid Transportation Alternative Program Funds”- Efrem Jones made a motion to put Res. 5-1-2019 on the table. Alice Bridges seconded the motion. Motion carried. Ginger Stuart read the Resolution and its entirety. Koy Butler made a motion to accept Resolution 5-1-2019. Ryan Biles seconded the motion. Motion carried with 7 hand votes. Motion carried. POLICE DEPARTMENT: Chief Randy Mauk was present and gave report. He mentioned that $5,010.00 has been billed to immigration and probation/parole. Also, that 5 new part-time officers graduated and will be doing their field training hours. PARKS/MOSQUITO: Mr. Roy Don Lewis was absent. Mr. Pierce Johnson was present and gave report. Mr. Johnson mentioned to the council that it was time to purchase mosquito chemicals. Efrem Jones made a motion to put this out for bid. Matt Cordell seconded the motion. Motion carried. Also, Ryan Biles gave a brief update regarding the design of the baseball complex. COMMUNITY CENTER: Mr. Mike Brown was present and gave report. Coming events are Baptist Health will be out doing health checks. Driving tests, Basketball camps, and first aide training. Mr. Brown mentioned that Bowen Athletics, LLC currently has been renting the pool monthly. Mr. Bowen wants to continue renting the pool for $300.00 per month, 4:30-6:30 every week day. The pool will not be closed to the public during their use of the pool. Mr. Brown asked the council to approve the contract. Efrem Jones made a motion to accept the contract. Raymond Hatton seconded the motion. Motion carried. FIRE DEPARTMENT: Justin Whittenburg was present and gave report. Mr. Whittenburg had a quote from G & W Diesel Service, Inc. in Memphis TN., for Engine 25 to get repaired. The cost is $8,137.54. Koy Butler made a motion to get the truck repaired. Raymond Hatton seconded the motion. Motion carried. Mr. Whittenburg also asked for approval on the estimates on the remodel of the washroom. He had two quotes, one from Craftsman Construction for the total of $9,838.36, plus $150.00 inspection. The other quote was from Smith Construction for $14,918.00. Koy Butler made a motion to spend up to $10,000.00 with Craftsman Construction. Efrem Jones seconded the motion. Motion carried. Mr. Whittenburg also had quotes for a Turnout washer and dryer. Four quotes: 1) CLI Enterprises $21,702.00 (preferred) 2.) Central Laundry Equipment $20,553.00 3.) Justin Laundry Systems $15,985.00 4.) Firepenny (dryer only) $10,120.00. After some discussion, Efrem Jones made a motion to accept the preferred washer and dryer for $21,702.00 with the intent to check with Sourcewell & TipTaps to try to get a price that is already procured. If not, the council will pass an ordinance to waive bids. Alice Bridges seconded the motion. Motion carried. PUBLIC WORKS: A. BID TAB FOR WATER TREATMENT PLANT IMPROVMENTS 2019- CATWALK- Crow Paving and Construction Co. submitted the low bid of $39,900.00. Matt Cordell made the motion to accept this bid. Raymond Hatton seconded the motion. Motion carried.  B. OTHER NEEDED WATER PLANT IMPROVEMENTS - Mr. Kelley mentioned that the water treatment plant’s pressure filters need to be sandblasted and painted. He would like to put this job out for bid. Matt Cordell made a motion to do this. Efrem Jones seconded this motion. Motion carried. C. CHANGE ORDER FOR ADDITIONAL FIRE HYDRANTS – WATER IMPROVEMENTS PHASE I - Mr. Kelley had a change order to add bid item for additional Fire Hydrants with Gate valves to meet city fire code. This is for 70 Mueller fire hydrants with gate valves at $3,500.00. The total amount is $245,000.00. Ryan Biles made a motion to accept the change order. Koy Butler seconded the motion. Motion carried. BUDGET AND FINANCE: 1st Quarter Budget Numbers - Mr. Phillip Howell was present and gave report. Koy Butler made a motion to accept the report. Raymond Hatton seconded the motion. Motion carried. OLD BUSINESS: All Condemnations were previously tabled until July council meeting. NEW BUSINESS: A. BID TAB FOR DR. HOLMES OFFICE PROPERTY: Mr. Lee Holmes from Fayetteville, AR. sent a bid of $2,000.00. Koy Butler made a motion to deny the bid. Suzette Elmore seconded the motion. Motion carried. Raymond Hatton made a motion to re-list the property with a commercial real estate agent. Suzette Elmore seconded the motion. Motion carried. B. Bowen Athletics: see Community Center Section C. Change Order for Rail Trail Additional Expenses- Redstone Construction Group, Inc. needs more asphalt, increase from 786.51 tons to 891.10 tons. The cost is $5,940.83. Efrem Jones made a motion to except the change order. Koy Butler seconded the motion. Motion carried. D. Invoice from CAPDD for commission for managing the rail trail grant. The total due is $11,790.00. Matt Cordell made a motion to pay this invoice. Koy Butler seconded the motion. Motion carried. E. Resolution 5-2-2019- “A Resolution Expressing the Willingness of the City of Lonoke to Utilize AARP Grant Funds”- Efrem Jones made a motion to put Res 5-2-2019 on the floor. Suzette Elmore seconded the motion. Motion carried. Ginger Stuart read the resolution and its entirety. Ryan Biles made a motion to accept the 1st reading. Alice Bridges seconded the motion. Motion carried with 7 hand votes. F. Engineering Fees – Rail Trail - The invoice from Bond Consulting Engineers East, Inc.- Final balance due of $7,050.63 for the rail trail. Koy Butler made a motion to pay this invoice. Efrem Jones seconded the motion. Motion carried. PAY THE BILLS: Efrem Jones made a motion to pay bills. Raymond Hatton seconded the motion. Motion carried. BILLS ALREADY PAID IN APRIL 2019 City General $91,409.00 Water $38,951.77 Street $12,533.13 Community Center $8,842.45 Retail One Cent $773.84 Criminal Justice $3,939.33 2003 Revenue Bond $9,135.00 Court Automation $541.44 BILLS TO BE PAID IN MAY 2019 General Fund $12,099.17 Water $7,361.40 Street $5,808.64 Community Center $5,287.35 Court Automation $773.50 Criminal Justice $375.13 ADJOURN: Raymond Hatton made a motion to adjourn. Efrem Jones seconded the motion. Motion carried. _____________________________________ Mayor Henry F Reed III Attest: _________________________________ City Clerk