City Council

Town of Loomis AGENDA REGULAR MEETING OF LOOMIS TOWN COUNCIL LOOMIS DEPOT 5775 HORSESHOE BAR ROAD, LOOMIS, CA 95650 916-652-1840 www.loomis.ca.gov TUESDAY August 13, 2024 6:00 PM The Town Council meeting will be held at the Loomis Depot Building and is open to public attendance. The meeting is also available through the Town of Loomis Zoom platform by clicking the following link: https://us02web.zoom.us/j/87041117410 Public comment will be opened for each agenda item through the Zoom platform. Use the “Raise Hand” feature. Instructions for using the “Raise Hand” feature when using a computer or mobile device can be found at: https://support.zoom.us/hc/en-us/articles/205566129-Raising-your-hand-in-a-webinar ZOOM Participation by telephone (Audio Only Option) 1. Dial (669) 900-9128 2. When asked for the meeting ID, enter 870 4111 7410 # 3. You will be muted by default. To inform the Clerk that you would like to make a public comment during each agenda item, dial *9 to “Raise your hand”. The Clerk will unmute you when it is your turn to speak and will identify you by the last three digits of your phone number. Please note that you should only raise your hand during public comment on the agenda item you are concerned about. You may also view the meeting through the Town’s YouTube Channel at: https://www.youtube.com/channel/UCy8o0_g9piGfhFmfkM1IZLQ Please note that YouTube livestream comments are disabled during livestream viewing. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL Mayor Stephanie Youngblood Mayor pro tempore David Ring Councilmember Danny Cartwright Councilmember Jenny Knisley Councilmember Amanda Cortez ADOPTION OF AGENDA: Council will typically adopt the agenda in the order listed or modify the order in a way that can best accommodate the people in attendance who wish to speak on agenda items. Speakers are requested to restrict comments to the item as it appears on the agenda and stay within a three-minute time limit. The Mayor has the discretion of limiting the total discussion time for an item. RECOGNITIONS/PROCLAMATIONS: MATTERS OF INTEREST TO COUNCILMEMBERS TOWN MANAGER REPORT 8/8/2024 1:44 PM P:\Clerk\1 Agendas\2024\14 August 13, 2024\0 Agenda 20240813 TC Meeting.doc 1 LOOMIS LIBRARY AND COMMUNITY LEARNING CENTER LIBRARIAN’S REPORT LOOMIS CHAMBER OF COMMERCE UPDATE ALLIED AGENCY ACTIVITIES UPDATE PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA: This time is reserved for those in the audience who wish to address the Town Council on subjects that are not on the Agenda. The audience should be aware that the Council may not discuss details or vote on non-agenda items. The Council may refer your concerns raised during public comment to staff or placed on future agenda. Please note that the audience will be allotted time to make public comments on any item on the agenda at the time it is heard. OPPORTUNITY TO COMMENT ON CONSENT CALENDAR: All items listed under the Consent Agenda are considered by the Council to be routine in nature and will be enacted by one motion unless an audience member or Councilmember requests otherwise, in which case, the item will be removed for separate consideration. PUBLIC COMMENT CONSENT AGENDA RECOMMENDED ACTION 1. Draft Council Action Minutes – 07/09/2024 APPROVE 2. Disbursement Report - 20240731 RECEIVE AND FILE 3. Quarterly Treasurer’s Report – 20240630 RECEIVE AND FILE 4. Planning Status Report – 20240731 RECEIVE AND FILE 5. Engineer’s Report – July 2024 RECEIVE AND FILE 6. Biennial Review of Conflict of Interest Code RECEIVE AND FILE 7. A Resolution of the Town Council of the Town of Loomis APPROVE RESOLUTION approving the plans and specification for the Lomis Train Depot plaza shade improvements project, appropriating $57,800 from the tree fund, appropriating $14,200 from the park development fund, authorizing the expenditure of a construction budget in the amount of $327,000, and authorizing the town manager to execute a construction contract with Saenz landscaping construction company of Rancho Cordova, California. 8. A Resolution of the Town Council of the Town of Loomis APPROVE RESOLUTION approving the plans and specifications for the Patch Paving project, authorizing the expenditure of a construction budget in the amount of $635,000 and authorizing the Town Manager to execute a construction contract with Consolidated Engineering inc. from Valley Springs California. 9. A Resolution of the Town Council of the Town of Loomis APPROVE RESOLUTION authorizing the Town Manager to execute a Professional Services contract with Wood Rogers in the amount of $250,000. 10. A Resolution of the Town Council of the Town of Loomis APPROVE RESOLUTION authorizing the Town Engineer to proceed with adoption of the Loomis Electrification Project (24-07) into the 24/25 and 25/26 Capital Improvement Program. 11. A Resolution of the Town Council of the Town of Loomis APPROVE RESOLUTION authorizing the Town Manager to proceed to reallocate funds from 8/8/2024 1:44 PM P:\Clerk\1 Agendas\2024\14 August 13, 2024\0 Agenda 20240813 TC Meeting.doc 2  Humphrey Ditch Undergrounding project the Storm Drain Culvert replacement project. BUSINESS 12. RECOLOGY PRESENTATION RECOMMENDED ACTION Receive and File PUBLIC COMMENT 13. VOTING DELEGATES TO THE LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE The League of California Cities League Conference is scheduled for October 16-18, 2024. During the conference, there is the annual business meeting where cities are asked to vote on various League matters. In order to vote, a city must appoint Councilmembers to act. Council is asked to select a voting delegate and one or two alternates of the councilmembers attending the conference. RECOMMENDED ACTION: Determine which Councilmembers will be going to the League Convention and appoint a voting delegate and alternate(s) to act on behalf of Loomis at the annual LOCC business meeting PUBLIC COMMENT 14. RECOLOGY FRANCHISE AGREEMENT AMENDMENT AND EXTENSION Auburn Placer Disposal Service has been providing garbage collection service to the Town of Loomis since 1978. In 2001, the Town Council approved a 13-year and 3-month franchise for the period of July 1, 2001 through September 30, 2014. The Agreement was amended in 2007 to include an additional 10-year term through September 30, 2024, and to add green waste collection services and a coupon program. In 2016, California adopted Senate Bill 1383 which mandated local jurisdictions to implement a variety of new programs and services intended to divert organic waste materials away from landfill disposal. The Town and Contractor wish to amend the Agreement to comply with the Senate Bill 1383 Regulations effective January 1, 2022, and extend the term of the Agreement for one additional year through September 30, 2025 RECOMMENDED ACTION: 1. Approve Resolution 24 – XX directing the Town Manager to execute an amendment and one (1) year extension to the existing Franchise Agreement with Auburn Placer Disposal Service. 2. Allow the Staff and Auburn Placer Disposal Service to negotiate a new long-term Agreement. PUBLIC COMMENT COUNCIL COMMITTEE REPORTS Council Committee Members: • Placer County Economic Development Board – Cortez/Youngblood as alternate • Placer County Mosquito Abatement – Russ Kelley as citizen rep (2026) • Placer County Flood Control/Water Conservation District – Ring/ Cartwright alternate • Placer County Transportation Planning Agency - Cortez/Knisley as alternate • PCTPA Funding Strategy Update Steering Committee - Cortez/Knisley as alternate • Placer County Air Pollution Control District – Ring/Cortez as alternate • Sacramento Area Council of Governments- Knisley/ Ring as alternate 8/8/2024 1:44 PM P:\Clerk\1 Agendas\2024\14 August 13, 2024\0 Agenda 20240813 TC Meeting.doc 3  • Local Agency Formation Commission (LAFCO) – Knisley. • Borders Committee – Youngblood/Knisley as alternate • Business Committee - Youngblood/Knisley as alternate • Schools Liaison – Cortez / Ring as alternate • SPMUD Ad Hoc Committee Youngblood / Knisley as alternate • Library Representative – Ring / Knisley as alternate • Pioneer Board – Ring/Cartwright as alternate • Law Enforcement Liaison- Youngblood • Greater Sacramento Economic Council – Cartwright • Public Safety Committee – Youngblood / Cortez ADJOURNMENT _________ ACCOMMODATING THOSE INDIVIDUALS WITH SPECIAL NEEDS In compliance with the Americans with Disabilities Act, the Town of Loomis encourages those with disabilities to participate fully in the public hearing process. If you have special needs or requirements in order for you to attend or participate in the Town’s public hearing process or programs, please contact Carol Parker at Town Hall, 652-1840, prior to the public hearing or program you wish to attend, so that we can accommodate you. Materials relating to an item on this agenda that are submitted to the Council after distribution of the agenda packet will be available, upon request, at the Town Clerks office, 3665 Taylor Road, Loomis, CA 95650 or www.loomis.ca.gov . ADMINISTRATIVE REMEDIES MUST BE EXHAUSTED PRIOR TO ACTION BEING INITIATED IN A COURT OF LAW. If you challenge the proposed project in court, you may be limited to raising only those issues you raised at the public hearing described in the notice, or in written correspondence delivered to the Town at, or prior to the public hearing. PUBLIC HEARING PROCEDURE: 1. Town staff makes its presentation on the Project and outlines all recommended actions 2. Commission/Council asks questions of staff 3. Chair/Mayor opens the public hearing 4. Applicant makes its presentation – 15 minutes (At the discretion of the mayor or chair, time may be extended depending on the size/scope of the proposed project. The applicant must make the request for a time extension prior to the beginning of the meeting.) 5. Commission/Council asks questions of the applicant (and staff) 6. Public comment – maximum 3 minutes per speaker, one opportunity to speak each 7. Applicant opportunity to respond to public comments – 5 minutes (At the discretion of the mayor or chair, time may be extended depending on the number of comments made during public comment.) 8. Chair/Mayor closes the public hearing is closed 9. Staff responds to all public comments; Commission/Council asks any additional questions of staff 10. Council deliberates and acts on requested entitlements Mission Statement. The Town of Loomis is committed to preserving: a quality of life in which families can grow and enjoy the small town atmosphere; a town in which there are concerns for all segments of society, including businesses and residents; a town that encourages the participation of all of its citizens in civic and community activities; a council and town staff that responds courteously and respectfully to the concerns and needs of the town’s residents; and a plan that calls for slow, quality growth while preserving the financial integrity of the town. Certification of Posting of Agenda I, CAROL PARKER, Deputy Town Clerk, for the Town of Loomis, declare that the foregoing agenda for the Tuesday August 13, 2024 Regular Meeting of the Town of Loomis Town Council was posted August 8, 2024 at Town Hall of the Town of Loomis, 3665 Taylor Road, Loomis, California, 95650. The agenda is also available on the Town website at www.loomis.ca.gov . Signed, August 8, 2024 at Loomis, California Carol Parker Deputy Town Clerk 8/8/2024 1:44 PM P:\Clerk\1 Agendas\2024\14 August 13, 2024\0 Agenda 20240813 TC Meeting.doc 4