City Council

Town of Loomis AGENDA REGULAR MEETING OF LOOMIS TOWN COUNCIL LOOMIS DEPOT 5775 HORSESHOE BAR ROAD, LOOMIS, CA 95650 www.loomis.ca.gov TUESDAY SEPTEMBER 10, 2024 5:00 PM CLOSED SESSION – Pursuant to cited authority, the Town Council will hold a closed session to discuss the following listed items. A report of any action taken will be presented prior to adjournment of the regular meeting. A. CONFERENCE WITH LEGAL COUNSEL: existing litigation pursuant to Government Code section 54956.9 (Stonebridge Properties LLC v. Town of Loomis et al., Placer County Superior Court, Case No. S-CV-0053043) TUESDAY SEPTEMBER 10, 2024 6:00 PM The Town Council meeting will be held at the Loomis Depot Building and is open to public attendance. The meeting is also available through the Town of Loomis Zoom platform by clicking the following link: https://us02web.zoom.us/j/87041117410 Public comment will be opened for each agenda item through the Zoom platform. Use the “Raise Hand” feature. Instructions for using the “Raise Hand” feature when using a computer or mobile device can be found at: https://support.zoom.us/hc/en-us/articles/205566129-Raising-your-hand-in-a-webinar ZOOM Participation by telephone (Audio Only Option) 1. Dial (669) 900-9128 2. When asked for the meeting ID, enter 870 4111 7410 # 3. You will be muted by default. To inform the Clerk that you would like to make a public comment during each agenda item, dial *9 to “Raise your hand”. The Clerk will unmute you when it is your turn to speak and will identify you by the last three digits of your phone number. Please note that you should only raise your hand during public comment on the agenda item you are concerned about. You may also view the meeting through the Town’s YouTube Channel at: https://www.youtube.com/channel/UCy8o0_g9piGfhFmfkM1IZLQ Please note that YouTube livestream comments are disabled during livestream viewing. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL Mayor Stephanie Youngblood Mayor pro tempore David Ring Councilmember Danny Cartwright Councilmember Jenny Knisley Councilmember Amanda Cortez ADOPTION OF AGENDA: Council will typically adopt the agenda in the order listed or modify the order in a way that can best accommodate the people in attendance who wish to speak on agenda items. Speakers are 9/5/2024 10:06 AMP:\Clerk\1 Agendas\2024\15 September 10, 2024\0 Agenda 20240910 TC Meeting.doc 1 requested to restrict comments to the item as it appears on the agenda and stay within a three-minute time limit. The Mayor has the discretion of limiting the total discussion time for an item. RECOGNITIONS/PROCLAMATIONS MATTERS OF INTEREST TO COUNCILMEMBERS TOWN MANAGER REPORT LOOMIS LIBRARY AND COMMUNITY LEARNING CENTER LIBRARIAN’S REPORT LOOMIS CHAMBER OF COMMERCE UPDATE ALLIED AGENCY ACTIVITIES UPDATE PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA: This time is reserved for those in the audience who wish to address the Town Council on subjects that are not on the Agenda. The audience should be aware that the Council may not discuss details or vote on non-agenda items. The Council may refer your concerns raised during public comment to staff or placed on future agenda. Please note that the audience will be allotted time to make public comments on any item on the agenda at the time it is heard. OPPORTUNITY TO COMMENT ON CONSENT CALENDAR: All items listed under the Consent Agenda are considered by the Council to be routine in nature and will be enacted by one motion unless an audience member or Councilmember requests otherwise, in which case, the item will be removed for separate consideration. PUBLIC COMMENT CONSENT AGENDA RECOMMENDED ACTION 1. Draft Council Action Minutes – 08/14/2024 APPROVE 2. Disbursement Report - 20240831 RECEIVE AND FILE 3. Planning Status Report – 20240831 RECEIVE AND FILE 4. Engineer’s Report – August 2024 RECEIVE AND FILE 5. A Resolution of the Town Council of the Town of Loomis APPROVE RESOLUTION approving the contract with Bob Murray and Associates for recruitment services received in an amount not to exceed $55,000 6. A Resolution of the Town Council of the Town of Loomis APPROVE RESOLUTION approving parcel map #23-08, accepting road right-of-way dedications and relinquishment of abutters rights on Barton Road (Accessor parcel number 045-170-078) BUSINESS 7. UC MASTER GARDENERS PRESENTATION RECOMMENDED ACTION Receive and File PUBLIC COMMENT 9/5/2024 10:06 AMP:\Clerk\1 Agendas\2024\15 September 10, 2024\0 Agenda 20240910 TC Meeting.doc 2  8. LOOMIS LIBRRY AND COMMUNITY LEARNING CENTER ANNUAL REPORT California state law requires that the library board of trustees or administrative head give an annual report to council. This report includes information relating to the condition of the library for the fiscal year ending on June 30th. RECOMMENDED ACTION: Receive and file the Loomis Library & Community Learning Center’s Annual Report PUBLIC COMMENT 9. MOSS ADAMS, LLC ORGANIZATIONAL ASSESSMENT SERVICES CONTRACT Council directed staff to budget for the organizational assessment in the Fiscal Year 2024/25 budget cycle to achieve Initiative #3 goals. Initiative #3 – High Performing and Fiscally Responsible Government goal: cultivate an effective and efficient organization; objective #2 identifies reviewing the Town’s organizational structure, compensation and staffing plan are evaluated relative to capacity, efficiency and effectiveness. RECOMMENDED ACTION: Staff recommends that the Town Council adopt a resolution approving the contract with Moss Adams LLC for organizational assessment services received in an amount not to exceed $75,000 PUBLIC COMMENT 10. INFORMATION TECHNOLOGY CONTRACT SERVICES – VISION QUEST INFORMATION SOLUTIONS, INC The Town of Loomis entered into a contract with Vision Quest Information Solutions, Inc (VQIS) first in 1997 and has since renewed the contract multiple times. The last contract was executed March 1, 2019 on a month to month basis after the first 12 month period. The Town of Loomis recently went through a virtual threat assessment under the existing services and cyber protection equipment. The assessment demonstrates the Town is highly vulnerable to cyber-attacks due to a gap in cyber security services and aged equipment. VQIS provided a comprehensive service proposal to upgrade equipment and enhance cyber security to protect the Town from virtual threats. RECOMMENED ACTION Adopt resolution 24-XX authorizing the Town Manager to enter into an agreement with Vision Quest Information Solutions Inc. to provide information technology services in a base amount of $6,450 per month for a 5-year term with the option to extend the agreement for one 12-month period. PUBLIC COMMENT 11. PLANNING COMMISSIONER STIPEND During the 2024 Council Goals development, reviewing the Planning Commission stipend was identified as an essential goal under Initiative #5 Community Engagement and Involvement. The last stipend increase for the Planning Commissioners was in 2004, increasing the commissioner’s compensation from $25/month to $50/month. It is worth noting, the planning commission is scheduled for once-a-month meetings. RECOMMENDED ACTION: Provide staff directions on the Planning Commission stipend. PUBLIC COMMENT 9/5/2024 10:06 AMP:\Clerk\1 Agendas\2024\15 September 10, 2024\0 Agenda 20240910 TC Meeting.doc 3 COUNCIL COMMITTEE REPORTS Council Committee Members: • Placer County Economic Development Board – Cortez/Youngblood as alternate • Placer County Mosquito Abatement – Russ Kelley as citizen rep (2026) • Placer County Flood Control/Water Conservation District – Ring/ Cartwright alternate • Placer County Transportation Planning Agency - Cortez/Knisley as alternate • PCTPA Funding Strategy Update Steering Committee - Cortez/Knisley as alternate • Placer County Air Pollution Control District – Ring/Cortez as alternate • Sacramento Area Council of Governments- Knisley/ Ring as alternate • Local Agency Formation Commission (LAFCO) – Knisley. • Borders Committee – Youngblood/Knisley as alternate • Business Committee - Youngblood/Knisley as alternate • Schools Liaison – Cortez / Ring as alternate • SPMUD Ad Hoc Committee Youngblood / Knisley as alternate • Library Representative – Ring / Knisley as alternate • Pioneer Board – Ring/Cartwright as alternate • Law Enforcement Liaison- Youngblood • Greater Sacramento Economic Council – Cartwright • Public Safety Committee – Youngblood / Cortez ADJOURNMENT _________ ACCOMMODATING THOSE INDIVIDUALS WITH SPECIAL NEEDS In compliance with the Americans with Disabilities Act, the Town of Loomis encourages those with disabilities to participate fully in the public hearing process. If you have special needs or requirements in order for you to attend or participate in the Town’s public hearing process or programs, please contact Carol Parker at Town Hall, 652-1840, prior to the public hearing or program you wish to attend, so that we can accommodate you. Materials relating to an item on this agenda that are submitted to the Council after distribution of the agenda packet will be available, upon request, at the Town Clerks office, 3665 Taylor Road, Loomis, CA 95650 or www.loomis.ca.gov . ADMINISTRATIVE REMEDIES MUST BE EXHAUSTED PRIOR TO ACTION BEING INITIATED IN A COURT OF LAW. If you challenge the proposed project in court, you may be limited to raising only those issues you raised at the public hearing described in the notice, or in written correspondence delivered to the Town at, or prior to the public hearing. PUBLIC HEARING PROCEDURE: 1. Town staff makes its presentation on the Project and outlines all recommended actions 2. Commission/Council asks questions of staff 3. Chair/Mayor opens the public hearing 4. Applicant makes its presentation – 15 minutes (At the discretion of the mayor or chair, time may be extended depending on the size/scope of the proposed project. The applicant must make the request for a time extension prior to the beginning of the meeting.) 5. Commission/Council asks questions of the applicant (and staff) 6. Public comment – maximum 3 minutes per speaker, one opportunity to speak each 7. Applicant opportunity to respond to public comments – 5 minutes (At the discretion of the mayor or chair, time may be extended depending on the number of comments made during public comment.) 8. Chair/Mayor closes the public hearing is closed 9. Staff responds to all public comments; Commission/Council asks any additional questions of staff 10. Council deliberates and acts on requested entitlements Mission Statement. The Town of Loomis is committed to preserving: a quality of life in which families can grow and enjoy the small town atmosphere; a town in which there are concerns for all segments of society, including businesses and residents; a town that encourages the participation of all of its citizens in civic and community activities; a council and town staff that responds courteously and respectfully to the concerns and needs of the town’s residents; and a plan that calls for slow, quality growth while preserving the financial integrity of the town. 9/5/2024 10:06 AMP:\Clerk\1 Agendas\2024\15 September 10, 2024\0 Agenda 20240910 TC Meeting.doc 4 Certification of Posting of Agenda I, CAROL PARKER, Deputy Town Clerk, for the Town of Loomis, declare that the foregoing agenda for the Tuesday September 10, 2024 Regular Meeting of the Town of Loomis Town Council was posted September 4, 2024 at Town Hall of the Town of Loomis, 3665 Taylor Road, Loomis, California, 95650. The agenda is also available on the Town website at www.loomis.ca.gov . Signed, September 4, 2024 at Loomis, California Carol Parker Deputy Town Clerk 9/5/2024 10:06 AMP:\Clerk\1 Agendas\2024\15 September 10, 2024\0 Agenda 20240910 TC Meeting.doc 5