Muyni
← Back to Los Angeles

Area Planning Commission

Regular Meeting

Los Angeles, CA · September 14, 2006

AgendaMinutes

Minutes

OFFICIAL CITY OF LOS ANGELES South Valley Area Planning Commission Minutes Thursday, September 14, 2006 Marvin Braude Constituent Services Center 6262 Van Nuys Boulevard, First Floor Meeting Room Van Nuys, California 91401 MINUTES OF THE SOUTH VALLEY AREA PLANNING COMMISSION HEREIN ARE REPORTED IN ACTION FORMAT. COMPLETE DETAILS, INCLUDING THE DISCUSSION, RELATING TO EACH ITEM ARE CONTAINED IN THE HEARING TAPES FOR THIS MEETING. COPIES OF TAPES ARE AVAILABLE BY CONTACTING CENTRAL PUBLICATIONS, AT (213) 978-1255. The meeting was called to order by President Espstein at 4:35 p.m. Commissioners present: George Andros, Steve Cochran, Matt Epstein, Barbara Romero Commissioner absent: None 1. DEPARTMENTAL REPORT - ITEMS OF INTEREST None 2. COMMISSION BUSINESS A. Advance Calendar None B. Commission Requests None Below Agenda Item was called out of order and was taken as Item No. 3 5. APCSV-2004-6400-BL Related Case: TT-61684 CEQA: ENV 2004-6386-MND Council District: 5 Plan: Encino-Tarzana Location: 4857 Hayvenhurst Avenue Expiration Date: N/A Appeal Status: Further appealable to City Council PUBLIC HEARING COMPLETED JULY 21, 2005 BUILDING LINE REMOVAL, pursuant to Section 12.32 R of the Municipal Code, of a 40-foot building line on the west side of Hayvenhurst Avenue, established by Ordinance No. 106,825. PROJECT: Demolition of one single-story house, a guest house, accessory structures and a swimming pool, and new construction of 9 single-family dwellings. The request is filed incidental to Tentative Tract No. 61684 for a 9 lot single-family subdivision. The subject site contains 52,075 net square feet after required dedications and is zoned R1-1. No. 65277 and the Zoning Administrator’s approval of ZA-2006- 1345-ZAA. APPLICANT: Henry Barigian STAFF RECOMMENDED APPROVAL OF BUILDING LINE REMOVAL Fernando Tovar (213) 978-1349 There were no discussions. No speakers.. Motion: Approve Building Line Removal as requested; adopt ENV 2004-6386-MND; and adopt Findings. Moved: Murley Seconded: Andros Ayes: Cochran, Epstein Absent: Romero Vote: 4-0 3. APCSV-2005-2262-SPE-PA-SPP CEQA: ENV-2005-6885-ND Council District: 5 Plan: Encino-Tarzana Location: 17404 W. Ventura Boulevard Expiration Date: 09/16/06 Appeal Status: Further appealable to City Council PUBLIC HEARING COMPLETED JULY 31, 2006. SPECIFIC PLAN EXCEPTION, pursuant to Section 11.5.7.F 1(f) of the Los Angeles Municipal Code, to permit the location of a wireless telecommunication facility along a designated Scenic Highway within the Ventura-Cahuenga Corridor Specific Plan (Ordinance No. 174,052); EXCEPTION, pursuant to Section 11.5.7 F of the Municipal Code, from Section 7.E.1.c.2 of the Ventura-Cahuenga Corridor Specific Plan (Ordinance No. 174, 052) to allow SOUTH VALLEY AREA 2 PLANNING COMMISSION September 14, 2006 wireless telecommunication antennae and equipment to be installed on the rooftop of an existing office/retail building having a maximum height limit of 43 feet, 10 inches, in lieu of the maximum height limit of 30 feet; PROJECT PERMIT COMPLIANCE, pursuant to Section 11.5.7 C of the Municipal Code, with the Ventura-Cahuenga Corridor Specific Plan; and CONDITIONAL USE PLAN APPROVAL, pursuant to Section k12.24 M of the Municipal Code, to add additional telecommunication antennae and equipment to an existing telecommunication facility. PROJECT: Installation, use and maintenance of an unmanned wireless telecommunication facility and appurtenant screening material, 43 feet, 10 inches high on the rooftop of an existing office/retail building to be co-located with an existing telecommunication facility. Twelve panel antennae will be installed on the roof, the antennae will be façade mounted and painted to match the color of the building. APPLICANT: Cingular Wireless STAFF RECOMMENDED APPROVAL OF REQUESTS AS FILED. Frank N. Quon (818) 374-5036 Staff presented the case and answered questions of the Commission. The Chair opened public comment. The applicant spoke for the project and also answered questions of the Commission. There were no other speakers. The Chair closed public comment. Motion: Approve Specific Plan Exception, Plan Approval, and Project Permit Compliance as requested subject to Conditions of Approval; modify Conditions of Approval; adopt ENV 2005-6886-ND; adopt Findings. Moved: Murley Seconded: Andros Ayes: Cochran, Epstein Absent: Romero Vote: 4-0 SOUTH VALLEY AREA 3 PLANNING COMMISSION September 14, 2006 Below Agenda Item was called out of order and was taken as Item No. 5 6. APCSV-2005-9236-ZC-SPE-CU-SPP CEQA: ENV 2005-9237-MND Council District: 3 Plan: Canoga Park-Winnetka-Woodland Location: 22621 W. Ventura Hills-West Hills Boulevard. Expiration Date: 09/14/06 Appeal Status: Zone Change further appealable to City Council by applicant PUBLIC HEARING COMPLETED JULY 28, 2006 ZONE CHANGE, pursuant to Section 12.32 F of the Municipal Code, from C1.5-1VLD (Limited Commercial Zone) and P-1VLD (Automobile Parking Zone) to (T)(Q)C1.5-1VLD (Limited Commercial Zone); EXCEPTION, pursuant to Section 11.5.7 F of the Municipal Code, from Section 6 B 3 of the Ventura/Cahuenga Specific Plan (Ordinance No. 174,052) to permit a Floor Area Ratio of 1.13:1 in lieu of the maximum allowable Floor Area Ratio of 1.0:1; CONDITIONAL USE, pursuant to Section 12.24 W 24 (a) of the Municipal Code, to permit a motel within 500 feet of an A and R Zone; and PROJECT PERMIT COMPLIANCE, pursuant to Section 11.5.7.C of the Municipal Code, with the Ventura/Cahuenga Specific Plan (Ordinance No. 174,052). PROJECT: Demolition of an existing 28,000 square foot, 43 room motel and construction of a new 35,200 square foot, 86 room motel, 3 stories, 30 feet in height, with 74 underground parking spaces, and 24 ground floor parking spaces, for a total of 98 parking spaces. APPLICANT: Bhikhabhai A, Patel, Holiday Inn Express STAFF RECOMMENDED APPROVAL OF REQUESTS AS FILED. Lynda J. Smith (213) 978-1170 Staff presented the case. The Chair opened public comment. Applicant and two other speakers spoke for the project. Council District representative in support of the project. SOUTH VALLEY AREA 4 PLANNING COMMISSION September 14, 2006 Los Angeles Police Department representative spoke in approval of the project with some proposed Conditions of Approval. One other speaker spoke about his concerns on the project. The Chair closed public comment. Commission deliberated. Motion: Approve Zone Change to (T)(Q)C1.5-1VLD subject to Conditions of Approval; approve requests for Conditional Use, Specific Plan Exception, and Project Permit Compliance; adopt Conditions of Approval submitted by the Los Angeles Police Department with some modifications; adopt ENV 2005-9237-MND; and adopt Findings. Moved: Andros Seconded: Murley Ayes: Cochran, Romero, Epstein Vote: 5-0 4. AA-2005-7662-PMLA-1A Related Case: ZA-2006-0957-ZAA & AA-2004-2252-PMEX CEQA: ENV 2005-7663-MND Council District: 12 Plan: Reseda-West Van Nuys Location: 6250 N.Lindley Ave. Expiration Date: 09/15/06 Appeal Status: Not further appealable to City Council PUBLIC HEARING AN APPEAL, from the entire decision of the Advisory Agency in disapproving the Parcel Map on a proposed four-parcel, single-family development on a 29,200 square foot lot. APPLICANT: Camille Zeitouny APPELLANTS: Camille Zeitouny STAFF RECOMMENDED DENIAL OF APPEAL. Lynn Harper (213) 978-1467 Staff presented the case and answered questions of the Commission. The Chair opened public hearing. Applicant representative testified and discussed issues raised during the initial hearing. A speaker testified against the appeal. SOUTH VALLEY AREA 5 September 14, 2006 PLANNING COMMISSION Applicant representative rebutted. The Chair closed public hearing. The Commission deliberated. Motion: Deny the appeal; sustain the decision of the Advisory Agency; adopt Conditions of Approval and Findings; adopt ENV 2005-7663-MND. Moved: Andros Seconded: Murley Ayes: Romero, Epstein Absent: Cochran Vote: 4-0 7. ZA-2005-6560-CU-1A CEQA: ENV 2005-9237-MND Council District: 3 Plan: Canoga Park-Winnetka-Woodland Location: 4881 N. Topanga Canyon Blvd. Hills-West Hills Expiration Date: 09/14/06 Appeal Status: Not further appealable to City Council PUBLIC HEARING AN APPEAL, from the Zoning Administrator’s approval, pursuant to Los Angeles Municipal Code Section 12.24-W,49 and 12.24-F, of a Conditional Use authorizing the installation, use and maintenance of an unmanned wireless telecommunications facility mounted behind 8-foot in height parapet screening panels on the roof of an existing building with an overall height of 31-foot from finished grade in lieu of the maximum 25-foot height limit under Section 12.21.1-A,10 (Transitional Height Limit). APPLICANT: Cingular Wireless Jim T. Parson, Representative APPELLANT: Gilbert Yablon STAFF RECOMMENDED DENIAL OF APPEAL R. Nicolas Brown (818) 374-5069 Commissioner Murley recused himself. Staff presented the case. The Chair opened public hearing. Applicant representative testified for the project. SOUTH VALLEY AREA 6 September 14, 2006 PLANNING COMMISSION Appellant testified against the project. There were four other speakers in support of the appeal. Council District representative testified in support of the appeal. Applicant rebutted. Staff made some clarifications on some of the issues brought by the appellant and those who support the appeal. He also answered questions of the Commission. Appellant rebuted. The Chair closed public hearing. The Commission deliberated. Motion: Grant the appeal; overturn the decision of the Zoning Administrator; modify Findings. Moved: Andros Seconded: Romero Ayes: Epstein Recused: Murley Absent: Cochran Vote: 3-0 8. ZA-2005-9331-ZV-ZAA-1A CEQA: ENV 2005-9332-CE (Revised) Council District: 2 Plan: North Hollywood-Valley Village Location: 5075 Westpark Drive. Expiration Date: 09/27/06 Appeal Status: Not further appealable to City Council PUBLIC HEARING AN APPEAL, from the Zoning Administrator’s denials, pursuant to Section 12.28-A of the Los Angeles Municipal Code, of a Zoning Administrator’s Adjustment: 1) from Section 12.08-C,2, to permit a carport with a side yard of 3 feet in lieu of the required 5 feet; 2) from Section 12.08-C,3, to permit a carport with a rear yard of 3 feet in lieu of the required 15 feet; and 3) from Section 12.08-C,3, to permit a rear yard for the second dwelling of 5 feet in lieu of the required 15 feet. (Note: The denied adjustments were a part of the application and were requested in conjunction with the Zoning Administrator’s approval of a Variance, pursuant to Section 12.27-B of the Los Angeles Municipal Code and Section 562 of the City Charter, from Section 12.08-A, to permit two dwelling units on one lot in lieu of one dwelling in the R1 Zone.) SOUTH VALLEY AREA 7 September 14, 2006 PLANNING COMMISSION APPLICANT: Edith G. Nader Donnal Poppe, Representative APPELLANT: Edith G. Nader Donnal Poppe, Representative STAFF RECOMMENDED DENIAL OF APPEAL Daniel Green (213) 978-1304 Staff presented the case. The Chair opened public hearing. Applicant/Apellant representative testified for the project. There were no other speakers. The Chair closed public hearing. Motion: Deny the appeal; sustain the action of the Zoning Administrator; adopt Findings, Moved: Romero Seconded: Andros Ayes: Murley, Epstein Absent: Cochran Vote: 4-0 9. PUBLIC COMMENT PERIOD A speaker announced some community activities. There being no further business to come before the South Valley Area Planning Commission, the meeting adjourned at 8:39 p.m. ______________________________________ Matt Esptein, President _____________________________________ Fely C, Pingol, Commission Executive Assistant South Valley Area Planning Commission Adopted on ______________________________ SOUTH VALLEY AREA 8 September 14, 2006 PLANNING COMMISSION SOUTH VALLEY AREA 9 September 14, 2006 PLANNING COMMISSION

Agenda

Informacion en Español acerca de esta junta puede ser obtenida llamando al (213) 978-1300. SOUTH VALLEY AREA PLANNING COMMISSION THURSDAY, SEPTEMBER 14, 2006, 4:30 P.M. MARVIN BRAUDE CONSTITUENT CENTER 6262 VAN NUYS BOULEVARD, FIRST FLOOR VAN NUYS, CA 91401 Matt Epstein, President Gordon Murley, Vice President George Andros, Commissioner Steve Cochran, Commissioner Barbara Romero, Commissioner Fely C. Pingol, Commission Executive Assistant (213) 978-1294; FAX (213) 978-1029 EVERY PERSON WISHING TO ADDRESS THE COMMISSION MUST COMPLETE A SPEAKER’S REQUEST FORM AT THE MEETING AND SUBMIT IT TO THE COMMISSION EXECUTIVE ASSISTANT. POLICY FOR DESIGNATED PUBLIC HEARING ITEM NOS. 4, 7, AND 8: Pursuant to the Commission’s general operating procedures, the Commission at times must necessarily limit the speaking times of those presenting testimony on either side of an issue that is designated as a public hearing item. All requests to address the Commission on public hearing items must be submitted prior to the Commission’s consideration of the item. TIME SEGMENTS noted * herein are approximate. Some items may be delayed due to length of discussion of previous items. To ensure that the Commission has ample opportunity to review written materials, members of the public who wish to submit written materials on agendized items should submit them to the Commission Office, 200 North Spring Street, Room 532, Los Angeles, CA 90012, at least 10 days prior to the meeting at which the item is to be heard in order to meet the mailing deadline. The Commission may RECONSIDER and alter its action taken on items listed herein at any time during this meeting or during the next regular meeting, in accordance with the Commission Policies and Procedures and provided that the Commission retains jurisdiction over the case.. AGENDAS are posted for public review in the Main Street lobby of City Hall East, 200 No. Main Street, Los Angeles, California, and are accessible through the Internet World Wide Web at http://www.lacity.org/pln/index.htm. If you challenge these agenda items in court, you may be limited to raising only those issues you or someone else raised at the public hearing agendized here, or in written correspondence on these matters delivered to this agency at or prior to the public hearing. If you seek judicial review of any decision of the City pursuant to California Code of Civil Procedure Section 1094.5, the petition for writ of mandate pursuant to that section must be filed no later than the 90th day following the date on which the City's decision became final pursuant to California Code of Civil Procedure Section 1094.6. There may be other time limits which also affect your ability to seek judicial review. GLOSSARY OF ENVIRONMENTAL TERMS: CEQA - Calif. Environmental Quality Act ND - Negative Declaration EIR - Environmental Impact Report MND - Mitigated Negative Declaration CE - Categorical Exemption 1. DEPARTMENTAL REPORT - ITEMS OF INTEREST 2. COMMISSION BUSINESS A. Advance Calendar B. Commission Requests 3. APCSV-2005-2262-SPE-PA-SPP CEQA: ENV-2005-6885-ND Council District: 5 Plan: Encino-Tarzana Location: 17404 W. Ventura Boulevard Expiration Date: 09/16/06 Appeal Status: Further appealable to City Council PUBLIC HEARING COMPLETED JULY 31, 2006. SPECIFIC PLAN EXCEPTION, pursuant to Section 11.5.7.F 1(f) of the Los Angeles Municipal Code, to permit the location of a wireless telecommunication facility along a designated Scenic Highway within the Ventura-Cahuenga Corridor Specific Plan (Ordinance No. 174,052); EXCEPTION, pursuant to Section 11.5.7 F of the Municipal Code, from Section 7.E.1.c.2 of the Ventura-Cahuenga Corridor Specific Plan (Ordinance No. 174, 052) to allow wireless telecommunication antennae and equipment to be installed on the rooftop of an existing office/retail building having a maximum height limit of 43 feet, 10 inches, in lieu of the maximum height limit of 30 feet; PROJECT PERMIT COMPLIANCE, pursuant to Section 11.5.7 C of the Municipal Code, with the Ventura-Cahuenga Corridor Specific Plan; and CONDITIONAL USE PLAN APPROVAL, pursuant to Section k12.24 M of the Municipal Code, to add additional telecommunication antennae and equipment to an existing telecommunication facility. PROJECT: Installation, use and maintenance of an unmanned wireless telecommunication facility and appurtenant screening material, 43 feet, 10 inches high on the rooftop of an existing office/retail building to be co-located with an existing telecommunication facility. Twelve panel antennae will be installed on the roof, the antennae will be façade mounted and painted to match the color of the building. APPLICANT: Cingular Wireless STAFF RECOMMENDS APPROVAL OF REQUESTS AS FILED. Frank N. Quon (818) 374-5036 SOUTH VALLEY AREA 2 PLANNING COMMISSION September 14, 2006 4. AA-2005-7662-PMLA-1A Related Case: ZA-2006-0957-ZAA & AA-2004-2252-PMEX CEQA: ENV 2005-7663-MND Council District: 12 Plan: Reseda-West Van Nuys Location: 6250 N.Lindley Ave. Expiration Date: 09/15/06 Appeal Status: Not further appealable to City Council PUBLIC HEARING AN APPEAL, from the entire decision of the Advisory Agency in disapproving the Parcel Map on a proposed four-parcel, single-family development on a 29,200 square foot lot. APPLICANT: Camille Zeitouny APPELLANTS: Camille Zeitouny STAFF RECOMMENDS DENIAL OF APPEAL. Lynn Harper (213) 978-1467 5. APCSV-2004-6400-BL Related Case: TT-61684 CEQA: ENV 2004-6386-MND Council District: 5 Plan: Encino-Tarzana Location: 4857 Hayvenhurst Avenue Expiration Date: N/A Appeal Status: Further appealable to City Council PUBLIC HEARING COMPLETED JULY 21, 2005 BUILDING LINE REMOVAL, pursuant to Section 12.32 R of the Municipal Code, of a 40-foot building line on the west side of Hayvenhurst Avenue, established by Ordinance No. 106,825. PROJECT: Demolition of one single-story house, a guest house, accessory structures and a swimming pool, and new construction of 9 single-family dwellings. The request is filed incidental to Tentative Tract No. 61684 for a 9 lot single-family subdivision. The subject site contains 52,075 net square feet after required dedications and is zoned R1-1. No. 65277 and the Zoning Administrator’s approval of ZA-2006- 1345-ZAA. 3SOUTH VALLEY AREA PLANNING COMMISSION September 14, 2006 APPLICANT: Henry Barigian STAFF RECOMMENDS APPROVAL OF BUILDING LINE REMOVAL Fernando Tovar (213) 978-1349 6. APCSV-2005-9236-ZC-SPE-CU-SPP CEQA: ENV 2005-9237-MND Council District: 3 Plan: Canoga Park-Winnetka-Woodland Location: 22621 W. Ventura Hills-West Hills Boulevard. Expiration Date: 09/14/06 Appeal Status: Zone Change further appealable to City Council by applicant PUBLIC HEARING COMPLETED JULY 28, 2006 ZONE CHANGE, pursuant to Section 12.32 F of the Municipal Code, from C1.5-1VLD (Limited Commercial Zone) and P-1VLD (Automobile Parking Zone) to (T)(Q)C1.5-1VLD (Limited Commercial Zone); EXCEPTION, pursuant to Section 11.5.7 F of the Municipal Code, from Section 6 B 3 of the Ventura/Cahuenga Specific Plan (Ordinance No. 174,052) to permit a Floor Area Ratio of 1.13:1 in lieu of the maximum allowable Floor Area Ratio of 1.0:1; CONDITIONAL USE, pursuant to Section 12.24 W 24 (a) of the Municipal Code, to permit a motel within 500 feet of an A and R Zone; and PROJECT PERMIT COMPLIANCE, pursuant to Section 11.5.7.C of the Municipal Code, with the Ventura/Cahuenga Specific Plan (Ordinance No. 174,052). PROJECT: Demolition of an existing 28,000 square foot, 43 room motel and construction of a new 35,200 square foot, 86 room motel, 3 stories, 30 feet in height, with 74 underground parking spaces, and 24 ground floor parking spaces, for a total of 98 parking spaces. APPLICANT: Bhikhabhai A, Patel, Holiday Inn Express STAFF RECOMMENDS APPROVAL OF REQUESTS AS FILED. Lynda J. Smith (213) 978-1170 4SOUTH VALLEY AREA PLANNING COMMISSION September 14, 2006 7. ZA-2005-6560-CU-1A CEQA: ENV 2005-9237-MND Council District: 3 Plan: Canoga Park-Winnetka-Woodland Location: 4881 N. Topanga Canyon Blvd. Hills-West Hills Expiration Date: 09/14/06 Appeal Status: Not further appealable to City Council PUBLIC HEARING AN APPEAL, from the Zoning Administrator’s approval, pursuant to Los Angeles Municipal Code Section 12.24-W,49 and 12.24-F, of a Conditional Use authorizing the installation, use and maintenance of an unmanned wireless telecommunications facility mounted behind 8-foot in height parapet screening panels on the roof of an existing building with an overall height of 31-foot from finished grade in lieu of the maximum 25-foot height limit under Section 12.21.1-A,10 (Transitional Height Limit). APPLICANT: Cingular Wireless Jim T. Parson, Representative APPELLANT: Gilbert Yablon STAFF RECOMMENDS DENIAL OF APPEAL R. Nicolas Brown (818) 374-5069 8. ZA-2005-9331-ZV-ZAA-1A CEQA: ENV 2005-9332-CE (Revised) Council District: 2 Plan: North Hollywood-Valley Village Location: 5075 Westpark Drive. Expiration Date: 09/27/06 Appeal Status: Not further appealable to City Council PUBLIC HEARING AN APPEAL, from the Zoning Administrator’s denials, pursuant to Section 12.28-A of the Los Angeles Municipal Code, of a Zoning Administrator’s Adjustment: 1) from Section 12.08-C,2, to permit a carport with a side yard of 3 feet in lieu of the required 5 feet; 2) from Section 12.08-C,3, to permit a carport with a rear yard of 3 feet in lieu of the required 15 feet; and 3) from Section 12.08-C,3, to permit a rear yard for the second dwelling of 5 feet in lieu of the required 15 feet. (Note: The denied adjustments were a part of the application and were requested in conjunction with the Zoning Administrator’s approval of a Variance, pursuant to Section 12.27-B of the Los Angeles Municipal Code and Section 562 of the City Charter, from Section 12.08-A, to permit two dwelling units on one lot in lieu of one dwelling in the R1 Zone.) SOUTH VALLEY AREA 5 September 14, 2006 PLANNING COMMISSION APPLICANT: Edith G. Nader Donnal Poppe, Representative APPELLANT: Edith G. Nader Donnal Poppe, Representative STAFF RECOMMENDS DENIAL OF APPEAL Daniel Green (213) 978-1304 9. PUBLIC COMMENT PERIOD The Area Planning Commission shall provide an opportunity in open meetings for the public to address it, on items of interest to the public that are within the subject matter jurisdiction of the Area Planning Commission. (This requirement is in addition to any other hearing required or imposed by law.) Persons making requests are encouraged to do so in writing and should submit 10 copies to the Area Planning Commission for its consideration. Persons wishing to speak must submit a speaker’s request form prior to the commencement of the public comment period. Individual testimony within the public comment period shall be limited to five (5) minutes per person and up to ten (10) minutes per subject. The next regular meeting of the South Valley Area Planning Commission will be held at 4:30 p.m. on Thursday, September 28, 2006 at the Marvin Braude Constituent Center 6262 Van Nuys Blvd., Van Nuys, CA 91401 An Equal Employment Opportunity/Affirmative Action employer As a covered entity under Title II of the Americans with Disabilities Act, the City of Los Angeles does not discriminate. The meeting facility and its parking are wheelchair accessible. Sign language interpreters, assistive listening devices, or other auxiliary aids and/or other services may be provided upon request. To ensure availability of services, please make your request no later than three working days (72 hours) prior to the meeting by calling the Commission Executive Assistant at (213) 978-1294. SOUTH VALLEY AREA 6 September 14, 2006 PLANNING COMMISSION

Get email alerts for Los Angeles

A daily email when new agendas and minutes are posted.

Report an issue with this meeting