Council Meeting
Regular MeetingLos Gatos, CA · August 20, 2024
Minutes
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
Minutes of the Town Council Meeting
Tuesday, August 20, 2024
The Town Council of the Town of Los Gatos conducted a regular meeting in-person and utilizing
teleconferencing means on Tuesday, August 20, 2024, at 7:00 p.m.
MEETING CALLED TO ORDER AT 7:00 P.M.
ROLL CALL
Present: Mayor Mary Badame, Vice Mayor Matthew Hudes, Council Member Rob Moore
(remote), Council Member Rob Rennie, Council Member Maria Ristow.
Absent: None
PLEDGE OF ALLEGIANCE
Mayor Badame led the Pledge of Allegiance. The audience was invited to participate.
PRESENTATIONS
The Friends of the Library presented a donation to the Town of Los Gatos Library.
CONSENT ITEMS (TO BE ACTED UPON BY A SINGLE MOTION)
1. Approve Minutes of the August 6, 2024 Town Council Meeting.
2. Approve Minutes of the August 7, 2024 Closed Session Town Council Meeting.
3. Receive the Monthly Financial and Investment Report for June 2024.
4. Adopt a Revised Resolution Rescinding Resolution 2024-041 and Making Determinations
and Approving the Reorganization of an Uninhabited Area Designated as El Gato Lane No.
06, Approximately 0.563 Acres Pre-Zoned R-1:8. APN 523-22-007. Annexation Application
AN24-001. Project Location: 15575 El Gato Lane. Property Owner: Sai Kiran Garimella and
Renu Sushma Kolli. Applicant: Barzin Keyhankhadiv. RESOLUTION 2024-044
5. Authorize the Town Manager to Execute an Agreement for Services with Air Systems Inc. for
Heating Ventilation and Air Conditioning (HVAC) Unanticipated Repair Services for a Total
Agreement Amount of $3,481.
6. Approve Purchase Orders with Baker and Taylor for Up to $135,000 for Fiscal Year (FY)
2024/25 and for Payment of Remaining Invoices that Exceed Previously Established
Purchase Order Amounts for FY 2023/24.
7. Authorize the Town Manager to Execute a Three-Year Agreement with Los Gatos-Saratoga
Union High School District and Los Gatos Union Elementary School District for School
Resource Officer Services for the Period August 21, 2024, through June 30, 2027, and
Approve a FY 2024/25 Revenue Budget Increase in the Amount of $4,974.90 to Match the
Proposed Agreement Term and Agreement Amount.
110 E. Main Street Los Gatos, CA 95030 ● 408-354-6832
www.losgatosca.gov
PAGE 2 OF 7
SUBJECT: Minutes of the Town Council Meeting of August 20, 2024
DATE: August 20, 2024
8. Authorize the Town Manager to Execute a Third Amendment to the Agreement with Tyler
Technologies to Increase Compensation by $25,930 for a Total Contract Amount Not to
Exceed $1,320,991.
9. Approve Second Amendment to The Agreement for Services with Traffic Management, Inc.,
Increasing the Allocated Amount for Services by $43,793 to include the 2024 Road Closure
and Traffic Control Services for Halloween and the Annual Children’s Holiday Parade; and
Approve an Expenditure Budget Adjustment in the Amount of $18,793 from the General
Fund Capital/Special Projects Reserve to Cover the Estimated Expenses for 2024 Road
Closure and Traffic Control Services for These Events.
10. Approve and Authorize the Town Manager to Execute a Side Letter of Agreement between
the Town of Los Gatos and the Town Employees’ Association (TEA) for Alternative 12-hour
Dispatch Schedules.
11. Approve and Authorize the Town Manager to Execute an Extension of a Side Letter
Agreement Between the Town of Los Gatos and the Town Employee Association (TEA) for
the Dispatcher Retention and Recruitment Bonus Through the Pay Period Starting July 21,
2024.
12. Approve and Authorize the Town Manager to Execute a Side Letter of Agreement between
the Town of Los Gatos and the Police Officers’ Association (POA) for Patrol 12- Hour Shift
Schedules.
13. Approve the Revised Town Employees Association (TEA) Salary Schedule for FY 2024/25.
14. Approve the Revised Salary Schedules for Management, Confidential, and Temporary
Employees for Fiscal Year (FY) 2024/24, FY 2025/26, and FY 2026/27; and Authorize an
Expenditure Budget Adjustment in the Amount of $740,961 from the Available
Capital/Special Projects Reserve.
Mayor Badame opened public comment.
No one spoke.
Mayor Badame closed public comment.
MOTION: Motion by Council Member Ristow to approve consent items 1-14. Seconded by
Council Member Rennie.
VOTE: Motion passed unanimously by roll call vote.
VERBAL COMMUNICATIONS
Tevis Ignacio
- Commended outgoing Town Manager Prevetti for her service.
Nancy Cole, Midpeninsula Regional Open Space District
- Commented on Bear Creek Redwood Preserve and the Friends of Bear Creek Stables
nonprofit organization’s efforts to develop an informal rural educational ranch.
PAGE 3 OF 7
SUBJECT: Minutes of the Town Council Meeting of August 20, 2024
DATE: August 20, 2024
Rich Stevens
- Commented on concerns with potential builder’s remedy and SB 330 projects.
Amy Despars
- Commented on concerns, and requested story poles continue to be used on large sites but
not homes and additional information and education for the community.
Joe Enz, Friends of the Los Gatos Creek
- Commented on the Police Department staff, the Friends of the Library, Library staff, and
creek cleanup efforts.
Linda Swenberg
- Commented on concerns regarding the Diversity, Equity, and Inclusion (DEI) Commission’s
handling of public comments, the structure of Commission meetings, the roles of an
advisory Commission, and the quality of the audio recording of the Commission meeting.
Johanes Swenberg
- Commented on an advisory body and asked about the deliverables and objectives for the
DEI Commission and stated concerns with State housing requirements.
Carin Yamamoto
- Commented on concerns with the meeting audio on Zoom.
Vibhas
- Commented on safety concerns and requested lights or reflective road marks be added to
Quito Road.
OTHER BUSINESS
15. Approve the Employment Agreement Between the Town of Los Gatos and Chris Constantin
for Appointment to Town Manager, Authorize the Mayor to Execute the Agreement, Modify
the Management Salary Schedule to Reflect the New Salary for the Town Manager, and
Approve a Budget Expenditure Adjustment in the Amount of $61,188.
Cheryl Parkman, Human Resources Director, presented the staff report.
Mayor Badame opened public comment.
No one spoke.
Mayor Badame closed public comment.
Council welcomed Chris Constantin as the new Town Manager.
PAGE 4 OF 7
SUBJECT: Minutes of the Town Council Meeting of August 20, 2024
DATE: August 20, 2024
MOTION: Motion by Mayor Badame to approve the employment agreement in Attachment 1
between the Town of Los Gatos and Chris Constantin for appointment to Town
Manager effective November 4, 2024; authorize the Mayor to execute the
agreement, modify the start date as required, modify the Management Salary
Schedule to reflect the new salary for the Town Manager in Attachment 3, and
approve a Budget Expenditure Adjustment in the amount of $61,188. Seconded by
Vice Mayor Hudes.
VOTE: Motion passed unanimously by roll call vote.
16. Adopt a Resolution Appointing the Nominated Candidates to the Town Council and
Cancelling the November 5, 2024, General Municipal Election. RESOLUTION 2024-045
Wendy Wood, Town Clerk, presented the staff report.
Mayor Badame opened public comment.
Vibha
- Commented in support of cancelling the election.
Peter Hertan
- Commented in support of cancelling the election.
Mayor Badame closed public comment.
Council discussed the item.
MOTION: Motion by Council Member Rennie to adopt a resolution in Attachment 1
appointing the nominated candidates Matthew K. Hudes and Maria L. Ristow to the
Town Council and cancelling the November 5, 2024, General Municipal Election.
Seconded by Council Member Moore.
VOTE: Motion passed 4-0-1. Vice Mayor Hudes abstained.
17. Receive the Information Provided in the Police Services Report: January – June 2024.
Jamie Field, Police Chief, presented the staff report and gave a presentation.
Mayor Badame opened public comment.
No one spoke.
Mayor Badame closed public comment.
PAGE 5 OF 7
SUBJECT: Minutes of the Town Council Meeting of August 20, 2024
DATE: August 20, 2024
Council discussed the item and received the Police Services Report.
18. Discuss and Provide Direction on Modifications to Noticing for Senate Bill (SB) 330 and
Builder’s Remedy Projects.
Joel Paulson, Community Development Director, presented the staff report.
Mayor Badame opened public comment.
Rich Stevens
- Commented on concerns regarding story poles, notice cards, and new development
building signage.
Carin Yamamoto
- Commented on concern regarding communication, notice cards, and the size of potential
proposed developments.
Amy Despars
- Commented on concerns regarding communication and digital renderings.
EO (Ellen)
- Commented on providing notices and signage for community members with special needs.
Mayor Badame closed public comment.
Council discussed the item and provided general feedback.
Mayor Badame called a recess at 9:37 p.m.
The meeting reconvened at 9:47 p.m.
19. Authorize The Town Manager to Reissue a Request for Proposal (RFP) for the Preparation of
the Annual Comprehensive Financial Report (ACFR) with a Modification to Start the ACFR
Preparation Services for the FY 2024/25 ACFR.
Gitta Ungvari, Finance Director, presented the staff report.
Mayor Badame opened public comment.
EO (Ellen)
- Commented on Zoom meeting audio quality and an outside auditor.
Mayor Badame closed public comment.
PAGE 6 OF 7
SUBJECT: Minutes of the Town Council Meeting of August 20, 2024
DATE: August 20, 2024
Council discussed the item.
MOTION: Motion by Vice Mayor Hudes to utilize Chavan & Associates for financial report
preparation in the amount of $3,000 for the [fiscal year] 23/24 ACFR and to make
best efforts to use the new financial system and staff to prepare financial
statements for [fiscal year] 24/25. Seconded by Mayor Badame.
VOTE: Motion passed unanimously by roll call vote.
20. Introduce an Ordinance Titled: “An Ordinance of the Town Council of the Town of Los Gatos
Amending Town Code Section 1.10.075, ‘Official Town Holidays – Designated; Exceptions’ to
Add Veterans Day as a Town Holiday.”
Gabreille Whelan, Town Attorney, presented the staff report.
Mayor Badame opened public comment.
No one spoke.
Mayor Badame closed public comment.
Council discussed the item.
MOTION: Motion by Mayor Badame to introduce an ordinance by title only to amend Town
Code Section 1.10.075, “Official Town Holidays – Designated; Exceptions” to add the
Veterans Day holiday to the list of official Town holidays. Seconded by Council
Member Ristow.
VOTE: Motion passed unanimously by roll call vote.
COUNCIL/TOWN MANAGER REPORTS
Council Matters
- Council Member Moore stated he spoke to West Valley students; hosted a Council Member
coffee; met with residents regarding development projects; and stated he is attending the
Democratic National Convention (DNC).
- Council Member Ristow stated she met with John Tang, Vice President of Regulatory Affairs
and Public Relations for San Jose Water Company; attended the Valley Transportation
Authority (VTA) Policy Advisory Committee meeting and met with VTA General Manager
Carolyn Gonot; attended the Silicon Valley Clean Energy Authority (SVCEA) Study Session
on Utility Affordability and Board of Directors meeting; met with employees that work near
Los Gatos High School regarding parking challenges; attended the St. Luke’s Arts and Crafts
Fair; met with residents regarding traffic, development, and e-bikes; and stated she was
elected to the Citizens Advisory Board at the Terraces of Los Gatos.
PAGE 7 OF 7
SUBJECT: Minutes of the Town Council Meeting of August 20, 2024
DATE: August 20, 2024
- Council Member Rennie stated he has nothing to report.
- Vice Mayor Hudes stated he met with Monte Sereno Council Member Brian Mekechuk and
VTA leadership to view traffic chokepoints and patterns throughout the jurisdictions;
attended the Los Gatos Foundation for Older Adults to Thrive Executive Committee and the
Community Center Planning Committee meetings, and announced they will be giving a
presentation to the Community Health and Senior Services Commission (CHSSC) and will
host a future workshop; attended a Santa Clara Cities Association Board of Directors
meeting; met with Community Health and Senior Service Commissioners; and met with
developers regarding the area behind the Post Office.
- Mayor Badame stated she participated in a Ride and Taste Los Gatos event for seniors, a
Ribbon Cutting for Priscilla Danielle Designs, and a meeting of Santa Clara County Mayors at
San Jose City Hall including a round table discussion.
Town Manager Matters
- Announced Leadership Los Gatos applications are due Friday, August 23, 2024. More
information can be found at LosGatosCA.gov/LeadershipLG.
CLOSED SESSION REPORT
Gabreille Whelan, Town Attorney, stated the Town Council met in closed session to discuss real
property negotiations pursuant to Government Code §54956.8 and conference with legal
counsel regarding anticipated litigation pursuant to Government Code §54956.9(e)(3) there was
no reportable action for either item.
ADJOURNMENT
The meeting adjourned at 10:30 p.m.
Respectfully Submitted:
_____________________________________
/s/ Jenna De Long, Deputy Town Clerk
Agenda
TOWN OF LOS GATOS
COUNCIL MEETING AGENDA
AUGUST 20, 2024
110 EAST MAIN STREET AND TELECONFERENCE
TOWN COUNCIL CHAMBERS
7:00 PM
Mary Badame, Mayor
Matthew Hudes, Vice Mayor
Rob Moore, Council Member
Rob Rennie, Council Member
Maria Ristow, Council Member
IMPORTANT NOTICE
This is a hybrid meeting and will be held in-person at the Town Council Chambers at 110 E. Main
Street and virtually through Zoom Webinar (log-in information provided below). Members of the
public may provide public comments for agenda items in-person or virtually through the Zoom
Webinar by following the instructions listed below. The live stream of the meeting may be viewed
on television and/or online at www.LosGatosCA.gov/TownYouTube.
This meeting will be teleconferenced pursuant to Government Code Section 54953(b)(3). Council
Member Rob Moore will be participating via teleconference from the Hyatt Regency Chicago
Hotel located at the 151 East Wacker Drive, Chicago, IL, 60601. The teleconference locations shall
be accessible to the public and the agenda will be posted at the teleconference location 72 hours
before the meeting.
HOW TO PARTICIPATE
The public is welcome to provide oral comments in real-time during the meeting in three ways:
Zoom Webinar (Online): Join from a PC, Mac, iPad, iPhone or Android device. Please use this
URL to join: https://losgatosca-
gov.zoom.us/j/82232739012?pwd=1zlbRu029_33oyBb9l3AyTZQ7D2MEQ.kN8FbuOklNsmz-Jj
Passcode: 793054 You can also type in 822 3273 9012 in the “Join a Meeting” page on the
Zoom website at and use passcode 793054.
When the Mayor announces the item for which you wish to speak, click the “raise hand”
feature in Zoom. If you are participating by phone on the Zoom app, press *9 on your
telephone keypad to raise your hand.
Telephone: Please dial (877) 336-1839 for US Toll-free or (636) 651-0008 for US
Toll. (Conference code: 1052180)
If you are participating by calling in, press #2 on your telephone keypad to raise your
hand.
In-Person: Please complete a “speaker’s card” located on the back of the chamber benches
and return it to the Town Clerk before the meeting or when the Mayor announces the item
for which you wish to speak.
NOTES: (1) Comments will be limited to three (3) minutes or less at the Mayor’s discretion.
(2) If you are unable to participate in real-time, you may email to Clerk@losgatosca.gov the subject
line “Public Comment Item #__ ” (insert the item number relevant to your comment). All comments
received will become part of the record.
(3) Deadlines to submit written comments are:
11:00 a.m. the Thursday before the Council meeting for inclusion in the agenda packet.
11:00 a.m. the Monday before the Council meeting for inclusion in an addendum.
11:00 a.m. on the day of the Council meeting for inclusion in a desk item.
(4) Persons wishing to make an audio/visual presentation must submit the presentation
electronically to Clerk@losgatosca.gov no later than 3:00 p.m. on the day of the Council meeting.
Page 1
CALL MEETING TO ORDER
ROLL CALL
APPROVE REMOTE PARTICIPATION (This item is listed on the agenda in the event there is an
emergency circumstance requiring a Council Member to participate remotely under AB 2449
(Government Code 54953)).
PLEDGE OF ALLEGIANCE
PRESENTATIONS
i. Receive a Presentation from Friends of the Library.
CONSENT ITEMS (Items appearing on the Consent Items are considered routine Town business and
may be approved by one motion. Any member of the Council may request to have an item removed
from the Consent Items for comment and action. Members of the public may provide input on any
or multiple Consent Item(s) when the Mayor asks for public comments on the Consent Items. If you
wish to comment, please follow the Participation Instructions contained on Page 1 of this agenda.
If an item is removed, the Mayor has the sole discretion to determine when the item will be heard.)
1. Approve Minutes of the August 6, 2024 Town Council Meeting.
2. Approve Minutes of the August 7, 2024 Closed Session Town Council Meeting.
3. Receive the Monthly Financial and Investment Report for June 2024.
4. Adopt a Revised Resolution Rescinding Resolution 2024-041 and Making Determinations
and Approving the Reorganization of an Uninhabited Area Designated as El Gato Lane No.
06, Approximately 0.563 Acres Pre-Zoned R-1:8. APN 523-22-007. Annexation
Application AN24-001. Project Location: 15575 El Gato Lane. Property Owner: Sai Kiran
Garimella and Renu Sushma Kolli. Applicant: Barzin Keyhankhadiv.
5. Authorize the Town Manager to Execute an Agreement for Services with Air Systems Inc.
for Heating Ventilation and Air Conditioning (HVAC) Unanticipated Repair Services for a
Total Agreement Amount of $3,481.
6. Approve Purchase Orders with Baker and Taylor for Up to $135,000 for Fiscal Year (FY)
2024/25 and for Payment of Remaining Invoices that Exceed Previously Established
Purchase Order Amounts for FY 2023/24.
7. Authorize the Town Manager to Execute a Three-Year Agreement with Los Gatos-Saratoga
Union High School District and Los Gatos Union Elementary School District for School
Resource Officer Services for the Period August 21, 2024, through June 30, 2027, and
Approve a FY 2024/25 Revenue Budget Increase in the Amount of $4,974.90 to Match the
Proposed Agreement Term and Agreement Amount.
8. Authorize the Town Manager to Execute a Third Amendment to the Agreement with Tyler
Technologies to Increase Compensation by $25,930 for a Total Contract Amount Not to
Exceed $1,320,991.
9. Approve Second Amendment to The Agreement for Services with Traffic Management,
Inc., Increasing the Allocated Amount for Services by $43,793 to include the 2024 Road
Closure and Traffic Control Services for Halloween and the Annual Children’s Holiday
Parade; and Approve an Expenditure Budget Adjustment in the Amount of $18,793 from
the General Fund Capital/Special Projects Reserve to Cover the Estimated Expenses for
2024 Road Closure and Traffic Control Services for These Events.
Page 2
10. Approve and Authorize the Town Manager to Execute a Side Letter of Agreement
between the Town of Los Gatos and the Town Employees’ Association (TEA) for
Alternative 12-hour Dispatch Schedules.
11. Approve and Authorize the Town Manager to Execute an Extension of a Side Letter
Agreement Between the Town of Los Gatos and the Town Employee Association (TEA) for
the Dispatcher Retention and Recruitment Bonus Through the Pay Period Starting July 21,
2024.
12. Approve and Authorize the Town Manager to Execute a Side Letter of Agreement
between the Town of Los Gatos and the Police Officers’ Association (POA) for Patrol 12-
Hour Shift Schedules.
13. Approve the Revised Town Employees Association (TEA) Salary Schedule for FY 2024/25.
14. Approve the Revised Salary Schedules for Management, Confidential, and Temporary
Employees for Fiscal Year (FY) 2024/24, FY 2025/26, and FY 2026/27; and Authorize an
Expenditure Budget Adjustment in the Amount of $740,961 from the Available
Capital/Special Projects Reserve.
VERBAL COMMUNICATIONS (Members of the public are welcome to address the Town Council on
any matter that is not listed on the agenda and is within the subject matter jurisdiction of the
Town Council. The law generally prohibits the Town Council from discussing or taking action on
such items. However, the Council may instruct staff accordingly. To ensure all agenda items are
heard, this portion of the agenda is limited to 30 minutes. In the event additional speakers were
not able to be heard during the initial Verbal Communications portion of the agenda, an
additional Verbal Communications will be opened prior to adjournment. Each speaker is limited to
no more than three (3) minutes or such time as authorized by the Mayor.)
OTHER BUSINESS (Up to three minutes may be allotted to each speaker on any of the following
items.)
15. Approve the Employment Agreement Between the Town of Los Gatos and Chris
Constantin for Appointment to Town Manager, Authorize the Mayor to Execute the
Agreement, Modify the Management Salary Schedule to Reflect the New Salary for the
Town Manager, and Approve a Budget Expenditure Adjustment in the Amount of $61,188.
16. Adopt a Resolution Appointing the Nominated Candidates to the Town Council and
Cancelling the November 5, 2024, General Municipal Election.
17. Receive the Information Provided in the Police Services Report: January – June 2024.
18. Discuss and Provide Direction on Modifications to Noticing for Senate Bill (SB) 330 and
Builder’s Remedy Projects.
19. Authorize The Town Manager to Reissue a Request for Proposal (RFP) for the Preparation
of the Annual Comprehensive Financial Report (ACFR) with a Modification to Start the
ACFR Preparation Services for the FY 2024/25 ACFR.
20. Introduce an Ordinance Titled: “An Ordinance of the Town Council of the Town of Los
Gatos Amending Town Code Section 1.10.075, ‘Official Town Holidays – Designated;
Exceptions’ to Add Veterans Day as a Town Holiday.”
Page 3
COUNCIL / MANAGER MATTERS
CLOSED SESSION REPORT
ADJOURNMENT (Council policy is to adjourn no later than midnight unless a majority of Council
votes for an extension of time.)
ADA NOTICE In compliance with the Americans with Disabilities Act, if you need special
assistance to participate in this meeting, please contact the Clerk’s Office at (408) 354- 6834.
Notification at least two (2) business days prior to the meeting date will enable the Town to make
reasonable arrangements to ensure accessibility to this meeting. [28 CFR §35.102-35.104]
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