Council Policy Committee

Name: Council Policy Committee — Los Gatos, CA
Start: 2025-09-23T17:00:00
End: 2025-09-23T19:00:00
Location: Los Gatos, CA

Regular Meeting

Los Gatos, CA · September 23, 2025

Agenda Packet Minutes

Minutes

TOWN OF LOS GATOS TOWN COUNCIL POLICY COMMITTEE Minutes of the Town Council Policy Committee Meeting September 23, 2025 5:00 P.M. The Town Council Policy Committee conducted a meeting in person. MEETING CALLED TO ORDER AT 5:00 P.M. ROLL CALL Committee Members Present: Mayor Matthew Hudes, Council Member Badame. Staff Present: Chris Constantin, Town Manager; Gabrielle Whelan, Town Attorney; and Wendy Wood, Town Clerk. CONSENT ITEMS (TO BE ACTED UPON BY A SINGLE MOTION) 1. Approve the August 26, 2025, Policy Committee Regular Meeting Minutes. There was no public comment. MOTION: Motion by Council Member Badame to approve the consent calendar. Seconded by Mayor Hudes. VOTE: Motion passed unanimously. VERBAL COMMUNICATIONS Member of the Public - Commented on various concerns. OTHER BUSINESS Mayor Hudes stated they will be taking the item out of order and discussing item three first. 3. Review and Provide Direction on the Revisions to Standardize the Town’s Boards, Committees, and Commission’s Enabling Resolutions Wendy Wood, Town Clerk, presented the staff report. 110 E. Main Street Los Gatos, CA 95030 ● 408-354-6832 www.losgatosca.gov PAGE 2 OF 3 The Mayor open public comment. Anne Lamborn - Commented on concerns with the proposed change to the Diversity, Equity, and Inclusion Commission membership. Gordon Yamate - Commented on concerns with the proposed change to the Diversity, Equity, and Inclusion Commission membership. Martha Stern - Commented on concerns with the proposed change in the number of advisory body members. Carin Yamamoto - Commented on the proposed number of advisory body members. The Mayor closed public comment. The Committee asked questions and discussed the item. MOTION: Motion by Mayor Hudes to keep the term for the Historic Preservation Committee at four years. Seconded by Council Member Badame. VOTE: Motion passed unanimously. MOTION: Motion by Mayor Hudes to change the Diversity, Equity, and Inclusion (DEI) Commission to have seven voting members plus two, non-voting youth commission liaisons and change the language to state at least three members shall be Los Gatos residence, and no more than two members may or may not be Los Gatos residence, if they are a Los Gatos business owner, Los Gatos business employee, or a Los Gatos faith leader. Seconded by Council Member Badame. VOTE: Motion passed unanimously. MOTION: Motion by Mayor Hudes to keep the appointed Arts and Culture Commissioner and Community Health and Senior Services Commissioner as voting members of the DEI Commission. Seconded by Council Member Badame. VOTE: Motion passed unanimously. MOTION: Motion by Mayor Hudes to recommend adoption of the new proposed enabling resolution, with the exception of the DEI Commission, which would be at seven, PAGE 3 OF 3 and the new membership would be achieved through attrition rather than removal. Seconded by Council Member Badame. VOTE: Motion passed unanimously. 2. Discuss and Consider Revisions to the Town Agenda Format and Rules Policy 2-01 Chris Constantin, Town Manager, presented the staff report. There was no public comment. The Committee discussed the item, asked clarifying questions, and provided feedback on the proposed policy changes. The Committee requested that this item return for further consideration and directed staff to assess whether separate policies are needed for the City Council and Commissions; clarify the distinction between the Mayor’s authority to place discussion items on the agenda and action items that require substantial staff work; review the legal requirements related to managing disruptive behavior at meetings, including whether warnings are required prior to removal; and provide a breakdown of the proposed agenda policy changes by key categories. The Committee also identified several key areas for further review, including the timing of meetings; verbal communications and Council matters; the respective roles of the Mayor and Town Manager in preparing the agenda; the role of the minority in raising issues for Council consideration; the management of disruptive behavior during meetings; and the timing of notice for comments. ADJOURNMENT The meeting adjourned at 6:25 p.m. This is to certify that the foregoing is a true and correct copy of the minutes of the September 23, 2025, meeting as approved by the Town Council Policy Committee. /s/ Wendy Wood, Town Clerk

Agenda

TOWN OF LOS GATOS COUNCIL POLICY COMMITTEE MEETING AGENDA SEPTEMBER 23, 2025 110 EAST MAIN STREET TOWN COUNCIL CHAMBERS 5:00 PM Matthew Hudes, Mayor Mary Badame, Council Member IMPORTANT NOTICE The Town of Los Gatos strongly encourages your active participation in the public process. If you are interested in providing oral comments during the meeting, you must attend in-person. Instructions for providing public comments are listed at the end of the agenda. CALL MEETING TO ORDER ROLL CALL CONSENT ITEMS (Items appearing on the Consent are considered routine Town business and may be approved by one motion. Members of the public may provide input on any Consent Item(s) when the Chair asks for public comment on the Consent Items.) 1. Approve the August 26, 2025, Policy Committee Regular Meeting Minutes. VERBAL COMMUNICATIONS (Members of the public are welcome to address the Committee on any matter that is not listed on the agenda. To ensure all agenda items are heard and unless additional time is authorized by the Chair, this portion of the agenda is limited to 30 minutes and no more than three (3) minutes per speaker. In the event additional speakers were not able to be heard during the initial Verbal Communications portion of the agenda, an additional Verbal Communications will be opened prior to adjournment.) OTHER BUSINESS (Up to three minutes may be allotted to each speaker on any of the following items.) 2. Discuss and Consider Revisions to the Town Agenda Format and Rules Policy 2-01 3. Review and Provide Direction on the Revisions to Standardize the Town’s Boards, Committees, and Commission’s Enabling Resolutions ADJOURNMENT ADA NOTICE In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Clerk’s Office at (408) 354-6834. Notification at least two (2) business days prior to the meeting date will enable the Town to make reasonable arrangements to ensure accessibility to this meeting [28 CFR §35.102-35.104]. NOTE: The ADA access ramp to the Town Council Chambers is currently under construction and will be inaccessible until further notice. Individuals who require the use of that ramp to attend meetings should contact the Clerk’s Office at least two (2) business days in advance to arrange for alternative accommodations. Page 1 HOW TO PARTICIPATE The Town of Los Gatos strongly encourages your active participation in the public process. If you are interested in providing oral comments during the meeting, you must attend in-person, complete a speaker’s card, and return it to the staff. Members of the public may provide public comments for agenda items in-person or virtually by following the instructions listed at the end of the agenda. Public Comment During the Meeting: If you wish to speak on an item on the agenda, please complete a speaker card and return it to staff. On the card, indicate whether you wish to speak under Verbal Communications (for items not listed on the agenda) or specify the agenda item number you wish to address. When called to speak, please limit your comments to three (3) minutes, or such other time as the Chair may decide, consistent with the time limit for speakers at a Town meeting. Speakers at public meetings may be asked to provide their name and to state whether they are a resident of the Town of Los Gatos. Providing this information is not required. Deadlines to Submit Written Comments: If you are unable to participate in person, you may submit your comment via email at clerk@losgatosca.gov. Please list “Public Comment Item #_” (insert the item number relevant to your comment) in the subject line. Persons wishing to submit written comments to be included in the materials provided to the committee must provide the comments by the flowing deadlines: - 11:00 a.m. the day before the Committee meeting to be included as an addendum - 11:00 a.m. the day of the Committee meeting to be included as a desk item Page 2

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