Diversity, Equity, and Inclusion Commission

Name: Diversity, Equity, and Inclusion Commission — Los Gatos, CA
Start: 2024-07-11T17:00:00
End: 2024-07-11T19:00:00
Location: Los Gatos, CA

Regular Meeting

Los Gatos, CA · July 11, 2024

Agenda Packet Minutes

Minutes

TOWN OF LOS GATOS MEETING DATE: 08/08/2024 DEIC COMMISSION AGENDA REPORT Minutes of the Diversity, Equity, and Inclusion Commission Meeting July 11, 2024 The Diversity, Equity, and Inclusion (DEI) Commission of the Town of Los Gatos conducted a regular meeting in person in the Town Council Chambers on Thursday, July 11, 2024, at 5:00 p.m. CALL MEETING TO ORDER The meeting was called to order at 5:06 p.m. ROLL CALL Present: Chair Gordon Yamate, Vice Chair Diane Fisher, and Commissioners Carmen Lo, D. Michael Kane, Pradeep Khanal, Pravin Balasingham, and Ryan Idemoto. Commissioner Varily Isaacs participated by telephone pursuant to the Brown Act. Commissioner Dornaz Memarzia participated by telephone pursuant to the Brown Act until 6:30 p.m. Absent: Commissioners Dominic Broadhead and Folake Phillips. Town Staff Present: Assistant Town Manager Katy Nomura, Senior Management Analyst Holly Young, and Economic Vitality Manager Monica Renn. VERBAL COMMUNICATIONS Opened public comment. No one spoke. Closed public comment. CONSENT ITEMS 1. Approve the Draft Minutes of the June 13, 2024 DEIC Meeting. Chair Yamate identified a correction on page 3 of the Minutes. Opened public comment. No one spoke. 110 E. Main Street Los Gatos, CA 95030 ● 408-354-6832 www.losgatosca.gov PAGE 2 OF 4 SUBJECT: Minutes of the DEI Commission Meeting of July 11, 2024 DATE: August 8, 2024 Closed public comment. MOTION: Motion by Commissioner Kane to approve the consent calendar with the noted correction. Seconded by Commissioner Balasingham. VOTE: Motion passed unanimously by roll call vote. COMMISSIONER/STAFF LIAISON REPORTS Commissioner Idemoto announced that he attended the Town’s Spring Into Green event. Chair Yamate announced that he met with Commissioners Phillips and Kane to discuss restrictive covenants and outreach; met with Jeff Suzuki from the Los Gatos Anti-Racism Coalition, Kimberly Snyder from NUMU, Councilmember Moore, and Commissioners Lo and Kane to discuss the Commission’s initiatives; and reached out to Santa Clara County regarding its procedure for restrictive covenant redaction. Commissioner Lo announced that she was also present at the meeting with Jeff Suzuki from the Los Gatos Anti-Racism Coalition, Kimberly Snyder from NUMU, Councilmember Moore, Chair Yamate, and Commissioner Kane. Vice Chair Fisher researched potential short films to play at the Screen on the Green event and collaborated with Commissioner Lo on the FAQ Document with suggested talking points included in the packet. Commissioner Isaacs met with the Rhonda Beasley from the Los Gatos Union School District and discussed the LG Cares Campaign, continuing a 5th grade Culture Fair, and extended an invitation to Ms. Beasley to attend a DEI Commission meeting. Commissioners Khanal, Kane, Memarzia, and Balasingham had no reports. The staff liaison, Senior Management Analyst Young, welcomed Assistant Town Manager Katy Nomura and announced that the Commission’s tablecloth and business cards had arrived. OTHER BUSINESS 2. Discuss Participation in the Town’s Screen on the Green Event (Work Plan Item Regarding Town Events, Goal B., Item 1.a.). Opened public comment. No one spoke. PAGE 3 OF 4 SUBJECT: Minutes of the DEI Commission Meeting of July 11, 2024 DATE: August 8, 2024 Closed public comment. MOTION: Motion by Chair Yamate to recommend that a short film (first preference of “The Wrong Rock” and second preference of “Boundin’”) be shown before the feature film and for the Commission to also have a table at the event. The Commission asked staff to return with more information at the August meeting. Seconded by Commissioner Idemoto. VOTE: Motion passed unanimously by roll call vote. 3. Continue Discussion of Goal B, Items 3.a. and b. Develop a Community Learning Opportunity on Historic Inequities and Develop Diversity, Sensitivity, and Awareness Training. Opened public comment. No one spoke. Closed public comment. The Commission discussed the item and the Housing ad hoc working group made up of Chair Yamate, Commissioner Lo, and Commissioner Kane will continue work on the potential Restrictive Covenant Redaction Project. MOTION: Motion by Commissioner Lo to make a recommendation to the Town Council for the DEI Commission to hold a panel discussion on September 21, 2024 from 2:00 to 4:00 p.m. at LGS Recreation Center to discuss the Silicon Valley Pain Index and specifically focusing on the housing and education data in the report and how those inequities came about. Seconded by Commissioner Kane. VOTE: Motion passed unanimously by roll call vote. 4. Continue Discussion of Work Plan Goal D, Item 1.a. Annual Communications Campaign. Opened public comment. No one spoke. Closed public comment. PAGE 4 OF 4 SUBJECT: Minutes of the DEI Commission Meeting of July 11, 2024 DATE: August 8, 2024 The Commission discussed the item. 5. Continue Discussion of Work Plan Goal C, Item 1.a. Collaboration with Community Organizations and Goal C, Item 2.a. Community- and School-Based Programming and Consider Next Steps. Opened Public Comment. No one spoke. Closed public comment. MOTION: Motion by Commissioner Lo to create four ad hoc working groups focusing on community outreach in the areas of (1) Education/Schools, (2) Religious Groups, (3) Businesses, and (4) Non-Profits/Service Organizations to develop a set of outreach questions for the organizations in each category in order to support an initial needs assessment and listening campaign and share the proposed questions at the next meeting prior to doing any outreach. Seconded by Commissioner Kane. VOTE: Motion passed unanimously by roll call vote. The ad hoc working groups are comprised as follows:  Education/Schools: Commissioners Carmen Lo, Ryan Idemoto, Pravin Balasingham, Varily Isaacs, and Folake Phillips  Religious Groups: Vice Chair Diane Fisher and Commissioners D. Michael Kane and Folake Phillips  Businesses: Chair Gordon Yamate and Commissioners Pradeep Khanal and Carmen Lo  Non-Profits/Service Organizations: Chair Gordon Yamate, Vice Chair Diane Fisher, and Commissioners Dominic Broadhead, and Dornaz Memarzia ADJOURNMENT: The meeting adjourned at 6:57 p.m. This is to certify that the foregoing is a true and correct copy of the minutes of the July 11, 2024, meeting as approved by the Diversity, Equity, and Inclusion Commission. /s/Holly Young, Senior Management Analyst

Agenda

TOWN OF LOS GATOS DIVERSITY, EQUITY, AND INCLUSION COMMISSION AGENDA JULY 11, 2024 110 EAST MAIN STREET TOWN COUNCIL CHAMBERS 5:00 PM Gordon Yamate, Chair Diane Fisher, Vice Chair Carmen Lo, Commissioner Varily Isaacs, Commissioner Dominic Broadhead, Commissioner Folake Phillips, Commissioner Michael Kane, Commissioner Dornaz Memarzia, Arts and Culture Commissioner Pradeep Khanal, Community Health and Senior Services Commissioner Pravin Balasingham, Youth Commissioner Ryan Idemoto, Youth Commissioner HOW TO PARTICIPATE The Town of Los Gatos strongly encourages your active participation in the public process. If you are interested in providing oral comments during the meeting, you must attend in-person, complete a speaker’s card, and return it to the staff. If you wish to speak to an item on the agenda, please list the item number on the speaker card. The time allocated to speakers may change to better facilitate the meeting. If you are unable to attend the meeting in-person, you are welcome to submit written comments via email to clerk@losgatosca.gov. This meeting will be teleconferenced pursuant to Government Code Section 54953(b)(3). Commissioner Varily Isaacs will be participating from a teleconference location at 5705 Ward Ave NE, Bainbridge Island, WA 98110. Commissioner Dornaz Memarzia will be participating from a teleconference location at Wildwood Shopping Center, 10251 Old Georgetown Rd, Bethesda, MD 20814. Vice Chair Diane Fisher will be participating from a teleconference location at 20114 Glen Brae Drive, Saratoga, CA 95070.The teleconference locations shall be accessible to the public and the agenda will be posted at the teleconference location 72 hours before the meeting. Public Comment During the Meeting: When called to speak, please limit your comments to three (3) minutes, or such other time as the Chair may decide, consistent with the time limit for speakers at a Town meeting. Speakers at public meetings may be asked to provide their name and to state whether they are a resident of the Town of Los Gatos. Providing this information is not required. Deadlines to Submit Written Comments: If you are unable to participate in person, you may email clerk@losgatosca.gov with the subject line “Public Comment Item #_” (insert the item number relevant to your comment). Persons Page 1 wishing to submit written comments to be included in the materials provided to the Commission must provide the comments as follows: For inclusion in the agenda packet: by 11:00 a.m. the Monday before the Commission meeting. For inclusion in the agenda packet supplemental materials: by 11:00 a.m. on the day of the Commission meeting. For inclusion in a desk item: by 11:00 the day of the commission meeting. Persons wishing to make an audio/visual presentation on any agenda item must submit the presentation electronically, either in person or via email to clerk@losgatosca.gov by 3:00 p.m. the day of the meeting. CALL MEETING TO ORDER ROLL CALL VERBAL COMMUNICATIONS (Members of the public are welcome to address the Diversity, Equity, and Inclusion Commission on any matter that is not listed on the agenda and is within the subject matter jurisdiction of the Commission. To ensure all agenda items are heard, this portion of the agenda is limited to 30 minutes. In the event additional speakers were not able to be heard during the initial Verbal Communications portion of the agenda, an additional Verbal Communications will be opened prior to adjournment. Each speaker is limited to three minutes or such time as authorized by the Chair.) CONSENT ITEMS (Items appearing on the Consent are considered routine Town business and may be approved by one motion. Members of the public may provide input on any Consent Item(s) when the Chair asks for public comment on the Consent Items.) 1. Approve the Draft Minutes of the June 13, 2024 DEIC Meeting. COMMISSIONER/STAFF LIAISON REPORTS OTHER BUSINESS (Up to three minutes may be allotted to each speaker on any of the following items.) 2. Discuss Participation in the Town’s Screen on the Green Event (Work Plan Item Regarding Town Events, Goal B., Item 1.a.). 3. Continue Discussion of Goal B, Items 3.a. and b. Develop a Community Learning Opportunity on Historic Inequities and Develop Diversity, Sensitivity, and Awareness Training. 4. Continue Discussion of Work Plan Goal D, Item 1.a. Annual Communications Campaign. Page 2 5. Continue Discussion of Work Plan Goal C, Item 1.a. Collaboration with Community Organizations and Goal C, Item 2.a. Community- and School-Based Programming and Consider Next Steps. ADJOURNMENT ADA NOTICE In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Clerk’s Office at (408) 354- 6834. Notification at least two (2) business days prior to the meeting date will enable the Town to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR §35.102-35.104] Page 3

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