Diversity, Equity, and Inclusion Commission AMENDED*

Name: Diversity, Equity, and Inclusion Commission AMENDED* — Los Gatos, CA
Start: 2024-06-13T17:00:00
End: 2024-06-13T19:00:00
Location: Los Gatos, CA

Regular Meeting

Los Gatos, CA · June 13, 2024

Agenda Packet Minutes

Minutes

TOWN OF LOS GATOS MEETING DATE: 07/11/2024 DEIC COMMISSION AGENDA REPORT Minutes of the Diversity, Equity, and Inclusion Commission Meeting June 13, 2024 The Diversity, Equity, and Inclusion (DEI) Commission of the Town of Los Gatos conducted a meeting in person in the Town Council Chambers on Thursday, June 13, 2024, at 5:00 p.m. CALL MEETING TO ORDER The meeting was called to order at 5:01 p.m. ROLL CALL Present: Chair Gordon Yamate, Vice Chair Diane Fisher, and Commissioners Varily Isaacs, Dominic Broadhead, Folake Phillips, D. Michael Kane, Dornaz Memarzia, and Pradeep Khanal. Commissioner Carmen Lo participated by telephone pursuant to the Brown Act. Absent: Commissioners Pravin Balasingam and Ryan Idemoto. Town Staff Present: Town Manager Laurel Prevetti, Senior Management Analyst Holly Young, Economic Vitality Manager Monica Renn, and Events and Marketing Specialist Jessica Ertell. VERBAL COMMUNICATIONS Opened public comment. No one spoke. Closed public comment. CONSENT ITEMS 1. Approve the Minutes of the May 9, 2024 Diversity, Equity, and Inclusion Commission Regular Meeting. Commissioner Kane identified a correction on page 1 of the Minutes. Opened public comment. No one spoke. Closed public comment. 110 E. Main Street Los Gatos, CA 95030 ● 408-354-6832 www.losgatosca.gov PAGE 2 OF 5 SUBJECT: Minutes of the DEI Commission Meeting of June 13, 2024 DATE: July 11, 2024 MOTION: Motion by Commissioner Kane to approve the consent calendar with the noted correction. Seconded by Commissioner Issacs. VOTE: Motion passed unanimously by roll call vote. COMMISSIONER/STAFF LIAISON REPORTS Commissioner Memarzia announced that the Los Gatos Monte Sereno Police Department Foundation launched a new corporate match donation program. Chair Yamate worked with the Chamber of Commerce to select the artist for a new street pole banner campaign to run later this summer. He also attended a City of Antioch Council meeting in which an art program called “This Way In” was discussed regarding gathering information to see if underground tunnels still exist that were purportedly built by people of Chinese ancestry because of “sundown laws” in the area. Commissioner Kane reached out to friends and clients to inform them of the DEI Commission. Commissioner Phillips announced the success of the Africa Day celebration in Los Gatos and spoke with Director Regina Celeste Williams and Professor Scott Meyers regarding the Silicon Valley Pain Index. Vice Chair Fisher brought copies of the Library’s Summer Program to highlight the cultural recognitions each month. Commissioner Khanal announced the Community Health and Senior Services Commission is involved in the Interim Community Center development process and there is a community meeting for input on a new Community Center on June 20, 2024 from 5:00 to 8:00 p.m. at the Masonic Lodge as well as an online survey. Commissioner Lo announced that she attended the Africa Day celebration in Los Gatos. Commissioners Broadhead and Isaacs had no reports. The staff liaison (Senior Management Analyst Young) announced that there will be an upcoming Brown Act Training open to all Commissioners and Councilmembers, and the Clerk will be sending out an email soon with the details. OTHER BUSINESS 2. Update on the Housing Element. PAGE 3 OF 5 SUBJECT: Minutes of the DEI Commission Meeting of June 13, 2024 DATE: July 11, 2024 Town Manager Prevetti gave a verbal update. Opened public comment. No one spoke. Closed public comment. The Commission discussed the item. 3. Discuss Potential Participation in the Town’s 4th of July and/or Screen on the Green Events (Work Plan Item Regarding Town Events, Goal B., Item 1.a.) and Determine Potential Outreach Materials for Future Commission Outreach Activities. Opened public comment. No one spoke. Closed public comment. The Commission discussed the item, expressing interest in participating in the Town Screen on the Green event. MOTION: Motion by Commissioner Broadhead to purchase the tablecloth option 1 as presented in the staff report. Seconded by Commissioner Kane. VOTE: Motion passed unanimously by roll call vote. MOTION: Motion by Chair Yamate to purchase 500 Diversity, Equity, and Inclusion Commission business cards as presented in the staff report. Seconded by Commissioner Kane. VOTE: Motion passed 8-1 by roll call vote. Commissioner Broadhead voted no. 4. Begin Discussion of Goal B, Items 3.a. and b. Develop a Community Learning Opportunity on Historic Inequities and Develop Diversity, Sesitivity, and Awareness Training. Opened public comment. No one spoke. PAGE 4 OF 5 SUBJECT: Minutes of the DEI Commission Meeting of June 13, 2024 DATE: July 11, 2024 Closed public comment. The Commission discussed the item. 5. Continue Discussion of Work Plan Goal D, Item 1.a. Annual Communications Campaign. Opened Public Comment. No one spoke. Closed public comment. MOTION: Motion by Commissioner Phillips to create an ad hoc working group to work on a community learning opportunity event regarding historic inequities. Seconded by Commissioner Broadhead. VOTE: Motion passed unanimously by roll call vote. Commissioners Phillips, Lo, and Kane volunteered to be part of the Community Learning Opportunity Event Ad Hoc Working Group. The Commission discussed the item, including having the existing Outreach/Collaboration Ad Hoc Working Group (made up of Vice Chair Fisher and Commissioners Isaacs, Lo, and Broadhead) work on putting together a comprehensive Frequently Asked Questions (FAQ) document. The Commission also discussed Chair Yamate and Commissioner Lo working together on the framework for a community education campaign regarding how to have restrictive covenants redacted from property title documents. 6. Continue Discussion of Work Plan Goal C, Item 1.a. Collaboration with Community Organizations and Goal C, Item 2.a. Community- and School-Based Programming. The Commission requested the item be continued to the July meeting agenda. ADJOURNMENT: The meeting adjourned at 7:05 p.m. PAGE 5 OF 5 SUBJECT: Minutes of the DEI Commission Meeting of June 13, 2024 DATE: July 11, 2024 This is to certify that the foregoing is a true and correct copy of the minutes of the June 13, 2024, meeting as approved by the Diversity, Equity, and Inclusion Commission. /s/Holly Young, Senior Management Analyst

Agenda

TOWN OF LOS GATOS DIVERSITY, EQUITY, AND INCLUSION COMMISSION *AMENDED AGENDA JUNE 13, 2024 110 EAST MAIN STREET TOWN COUNCIL CHAMBERS 5:00 PM Gordon Yamate, Chair Diane Fisher, Vice Chair Carmen Lo, Commissioner Varily Isaacs, Commissioner Dominic Broadhead, Commissioner Folake Phillips, Commissioner Michael Kane, Commissioner Dornaz Memarzia, Arts and Culture Commissioner Pradeep Khanal, Community Health and Senior Services Commissioner Pravin Balasingham, Youth Commissioner Ryan Idemoto, Youth Commissioner HOW TO PARTICIPATE This meeting will be held in-person at the Town Council Chambers at 110 East Main Street. Commissioner Lo will be participating by telephone from a remote location at 130 Kai Malina Pkwy, Lahaina, HI 96761. *Commissioner Memarzia will be participating by telephone from a remote location at 4525 Collins Ave, Miami Beach, FL 33140.* The telephone locations shall be accessible to the public and the agenda will be posted at the telephone locations 72 hours before the meeting. The Town of Los Gatos strongly encourages your active participation in the public process. If you are interested in providing oral comments during the meeting, you must attend in-person, complete a speaker’s card, and return it to the staff. If you wish to speak to an item on the agenda, please list the item number on the speaker card. The time allocated to speakers may change to better facilitate the meeting. If you are unable to attend the meeting in-person, you are welcome to submit written comments via email to clerk@losgatosca.gov. Public Comment During the Meeting: When called to speak, please limit your comments to three (3) minutes, or such other time as the Chair may decide, consistent with the time limit for speakers at a Town meeting. Speakers at public meetings may be asked to provide their name and to state whether they are a resident of the Town of Los Gatos. Providing this information is not required. Deadlines to Submit Written Comments: If you are unable to participate in person, you may email clerk@losgatosca.gov with the subject line “Public Comment Item #_” (insert the item number relevant to your comment). Persons Page 1 wishing to submit written comments to be included in the materials provided to the Commission must provide the comments as follows: For inclusion in the agenda packet: by 11:00 a.m. the Monday before the Commission meeting. For inclusion in the agenda packet supplemental materials: by 11:00 a.m. on the day of the Commission meeting. For inclusion in a desk item: by 11:00 the day of the commission meeting. Persons wishing to make an audio/visual presentation on any agenda item must submit the presentation electronically, either in person or via email to clerk@losgatosca.gov by 3:00 p.m. the day of the meeting. CALL MEETING TO ORDER ROLL CALL VERBAL COMMUNICATIONS (Members of the public are welcome to address the Diversity, Equity, and Inclusion Commission on any matter that is not listed on the agenda and is within the subject matter jurisdiction of the Commission. To ensure all agenda items are heard, this portion of the agenda is limited to 30 minutes. In the event additional speakers were not able to be heard during the initial Verbal Communications portion of the agenda, an additional Verbal Communications will be opened prior to adjournment. Each speaker is limited to three minutes or such time as authorized by the Chair.) CONSENT ITEMS (Items appearing on the Consent are considered routine Town business and may be approved by one motion. Members of the public may provide input on any Consent Item(s) when the Chair asks for public comment on the Consent Items.) 1.Approve the Minutes of the May 9, 2024 Diversity, Equity, and Inclusion Commission Regular Meeting. COMMISSIONER/STAFF LIAISON REPORTS OTHER BUSINESS (Up to three minutes may be allotted to each speaker on any of the following items.) 2. Update on the Housing Element 3. Discuss Potential Participation in the Town’s 4th of July and/or Screen on the Green Events (Work Plan Item Regarding Town Events, Goal B., Item 1.a.) and Determine Potential Materials for Future Commission Outreach Activities 4. Begin Discussion of Goal B, Items 3.a. and b. Develop a Community Learning Opportunity on Historic Inequities and Develop Diversity, Sensitivity, and Awareness Training. 5. Continue Discussion of Work Plan Goal D, Item 1.a. Annual Communications Campaign Page 2 6. Continue Discussion of Work Plan Goal C, Item 1.a. Collaboration with Community Organizations and Goal C, Item 2.a. Community- and School-Based Programming and Consider Next Steps. ADJOURNMENT ADA NOTICE In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Clerk’s Office at (408) 354- 6834. Notification at least two (2) business days prior to the meeting date will enable the Town to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR §35.102-35.104] *Agenda amended to add Commissioner Memarzia’s remote location. Page 3

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