Finance Commission

TOWN OF LOS GATOS FINANCE COMMISSION AGENDA OCTOBER 13, 2025 110 EAST MAIN STREET TOWN COUNCIL CHAMBERS 5:30 PM Linda Reiners, Chair Ashby Monk, Vice Chair Adam Fischer, Commissioner Phil Koen, Commissioner Joseph Rodgers, Commissioner Matthew Hudes, Mayor Rob Moore, Vice Mayor IMPORTANT NOTICE This is a hybrid meeting and will be held in-person at the Town Council Chambers at 110 E. Main Street and virtually through Zoom Webinar (log-in information provided below). Members of the public may provide public comments for agenda items in-person or virtually through the Zoom Webinar by following the instructions listed below. HOW TO PARTICIPATE The public is welcome to provide oral comments in real-time during the meeting in three ways:  Zoom Webinar (Online): Join from a PC, Mac, iPad, iPhone or Android device. Please click this URL to join: https://losgatosca- gov.zoom.us/j/84834011781?pwd=rHVGvPbwjNaaM6U6ZB5AbaZUF1ToV9.1 Passcode: 998589. You can also type in 848 3401 1781 in the “Join a Meeting” page on the Zoom website at zoom.us and use passcode 998589. o When the Mayor announces the item for which you wish to speak, click the “raise hand” feature in Zoom. If you are participating by phone on the Zoom app, press *9 on your telephone keypad to raise your hand.  Telephone: Please dial (855) 758-1310 for US Toll-free or (408) 961-3927 for US Toll. (Meeting ID: 848 3401 1781). o If you are participating by calling in, press #2 on your telephone keypad to raise your hand.  In-Person: Please complete a “speaker’s card” located on the back of the chamber benches and return it to the Town Clerk before the meeting or when the Chair announces the item for which you wish to speak. NOTES: (1) Comments will be limited to three (3) minutes or less at the Chair’s discretion. (2) If you are unable to participate in real-time, you may email Clerk@losgatosca.gov the subject line “Public Comment Item #__ ” (insert the item number relevant to your comment). All comments received will become part of the record. (3) Deadlines to submit written comments are: - 11:00 a.m. the Thursday before the Commission meeting for inclusion in the agenda packet. - 11:00 a.m. the Friday before the Commission meeting for inclusion in an addendum. - 11:00 a.m. on the day of the Commission meeting for inclusion in a desk item. Page 1 CALL MEETING TO ORDER ROLL CALL APPROVE REMOTE PARTICIPATION (This item is listed on the agenda in the event there is an emergency circumstance requiring a Commissioner to participate remotely under AB 2449 (Government Code 54953)). CONSENT ITEMS (Items appearing on the Consent are considered routine Town business and may be approved by one motion. Members of the public may provide input on any Consent Item(s) when the Chair asks for public comment on the Consent Items.) 1. Approve the Minutes of the September 8, 2025, Finance Commission Regular Meeting. RECOMMENDATION: Approve the Minutes of the September 8, 2025, Finance Commission Regular Meeting. 2. Receive the Monthly Financial and Investment Report for August 2025 RECOMMENDATION: Receive the Monthly Financial and Investment Reports for August 2025. VERBAL COMMUNICATIONS (Members of the public are welcome to address the Commission on any matter that is not listed on the agenda and is within the subject matter jurisdiction of the Finance Commission. To ensure all agenda items are heard, this portion of the agenda is limited to 30 minutes. In the event additional speakers were not able to be heard during the initial Verbal Communications portion of the agenda, an additional Verbal Communications will be opened prior to adjournment. Each speaker is limited to no more than three (3) minutes or such time as authorized by the Chair.) OTHER BUSINESS (Up to three minutes may be allotted to each speaker on any of the following items.) 3. Review the Status of the Enterprise Resource Planning (ERP) Software Update. RECOMMENDATION: Review the Status of the Enterprise Resource Planning (ERP) Software Update. 4. Review and Recommend Updates to the Town’s General Fund Reserve Policy RECOMMENDATION: Review and recommend the Town’s General Fund Reserve Policy for the Town Council’s consideration, incorporating best practices in fiscal policy, reserve management, and financial transparency as approved in the September 8, 2025, Finance Commission meeting and additional description of the Unassigned Fund Balance (Attachment 1). ADJOURNMENT ADA NOTICE In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Clerk’s Office at (408) 354-6834. Notification at least two (2) business days prior to the meeting date will enable the Town to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR §35.102-35.104] Page 2 Materials related to an item on this agenda submitted to the Commission after initial distribution of the agenda packets are available for public inspection in the Clerk’s Office at Town Hall, 110 E. Main Street, Los Gatos and on Town’s website at www.losgatosca.gov. Commission agendas and related materials can be viewed online at https://losgatos-ca.municodemeetings.com/. Page 3