Finance Commission Special Meeting

Name: Finance Commission Special Meeting — Los Gatos, CA
Start: 2021-04-26T17:00:00
End: 2021-04-26T19:00:00
Location: Los Gatos, CA

Special Meeting

Los Gatos, CA · April 26, 2021

Agenda Packet Minutes

Minutes

TOWN OF LOS GATOS MEETING DATE: 5/3/2021 FINANCE COMMISSION AGENDA REPORT Minutes of the Finance Commission Meeting April 26, 2021 The Finance Commission of the Town of Los Gatos conducted a special meeting via teleconference via COVID-10 Shelter in Place Guidelines on Monday, April 26, 2021, at 5:00 p.m. MEETING CALLED TO ORDER AT 5:00 P.M. ROLL CALL Present: Chair Ron Dickel, Vice Chair Kyle Park, Commissioner Stacey Dell, Commissioner Loreen Huddleston, Commissioner Rick Tinsley, Vice Mayor Rob Rennie, and Council Member Matthew Hudes. (All participating remotely.) Absent: None Staff Present: Town Manager Laurel Prevetti, Town Attorney Rob Schultz, Assistant Town Manager Arn Andrews, Finance Director Stephen Conway, Parks and Public Works Director Matt Morley, Finance and Budget Manager Gitta Ungvari, Town Engineer WooJae Kim, Transportation and Mobility Manager Ying Smith, Senior Administrative Analyst Bobby Gonzalez, and Human Resources Director Lisa Velasco. CONSENT ITEM (TO BE ACTED UPON BY A SINGLE MOTION) 1. Approve Minutes of the April 19, 2021 Finance Commission Meeting MOTION: Motion by Commissioner Loreen Huddleston to approve consent item. Seconded by Vice Chair Kyle Park. VOTE: Motion passed unanimously. VERBAL COMMUNICATIONS No one spoke. 110 E. Main Street Los Gatos, CA 95030 ● 408-354-6832 www.losgatosca.gov PAGE 2 OF 3 SUBJECT: Draft Minutes of the Finance Commission Meeting of April 26, 2021 DATE: April 28, 2021 OTHER BUSINESS 2. Discussion of the Proposed FY 2021/22 Operating and Capital Budgets. Parks and Public Works Director Matt Morley presented the Capital Improvement Program development process and the summary of the FY 2021/22 Capital Program. Commissioners asked questions regarding capital budget development, available capital funding sources, and processes. In addition, staff presented answers to questions raised by the Finance Commissioners during their individual review of the documents. The Commission acknowledged that there is no dedicated ongoing capital source. Opened Public Comment. Rob Stump - Commented that the Town has many priorities and asked the Finance Commission to recommend to the Town Council to allocate an additional $250,000 for fuel reduction from the Winchester property sale proceeds. Catherine Somers - Commented that ARPA funding should be used for destination marketing to help the hotel industry recover and asked what the Town would have cut if there was no ARPA funding. Closed Public Comment. MOTION: Motion by Commissioner Rick Tinsley to recommend to Council: (a) the allocation of the Surplus Property Reserve (Winchester property sale proceeds of $1.2 M) to the Capital/Special Project Reserve for capital budgeting purposes as determined by the Town Council’s priorities, and (b) the allocation of the accumulated Measure G funds ($2M) for capital spending. Seconded by Chair Ron Dickel. The Commission discussed the motion. RESTATED MOTION: Motion by Commissioner Rick Tinsley to recommend to Council the allocation of the Surplus Property Reserve (Winchester property sale proceeds) to the Capital/Special Project Reserve for capital budgeting purposes as determined by the Town Council’s priorities. Seconded by Chair Ron Dickel. VOTE: Motion passed unanimously. PAGE 3 OF 3 SUBJECT: Draft Minutes of the Finance Commission Meeting of April 26, 2021 DATE: April 28, 2021 MOTION: Motion by Commissioner Rick Tinsley to recommend to Council the allocation of the accumulated Measure G funds through June 30, 2021 in the Measure G Reserve ($2 million) to the Capital/Special Project Reserve for capital budgeting purposes as determined by the Town Council’s priorities. Seconded by Chair Ron Dickel. The Commission discussed the motion. RESTATED MOTION: Motion by Commissioner Rick Tinsley to recommend to Council the allocation of the accumulated Measure G funds through June 30, 2020 in the Measure G Reserve ($1.2 million) to the General Fund Appropriated Reserve (GFAR) for capital budgeting purposes as determined by the Town Council’s priorities. Seconded by Chair Ron Dickel. VOTE: Motion passed 4 to 1. Commissioner Loreen Huddleston voted no. Commission members agreed to continue the discussion of Measure G allocations for FY 2020/21, FY 2021/22, and the remainder of the Five-year Forecast. In addition, the Commission requested operating budget sensitivity analysis regarding major revenues and salaries. ADJOURNMENT: The meeting adjourned at 7:17 p.m. This is to certify that the foregoing is a true and correct copy of the minutes of the April 26, 2021 meeting as approved by the Finance Commission. /s/ Gitta Ungvari, Finance and Budget Manager

Agenda

TOWN OF LOS GATOS FINANCE COMMISSION SPECIAL MEETING AGENDA APRIL 26, 2021 110 EAST MAIN STREET LOS GATOS, CA 5:00 PM Ron Dickel, Chair Kyle Park, Vice Chair Stacey Dell, Commissioner Loreen Huddleston, Commissioner Rick Tinsley, Commissioner Rob Rennie, Vice Mayor Matthew Hudes, Council Member IMPORTANT NOTICE REGARDING THE APRIL 26, 2021 FINANCE COMMISSION SPECIAL MEETING This meeting is being conducted utilizing teleconferencing and electronic means consistent with State of California Executive Order N-29- 20 dated March 17, 2020, regarding the COVID- 19 pandemic. In accordance with Executive Order N-29- 20, the public may only view the meeting online and not in the Council Chamber. PARTICIPATION If you are interested in providing oral comments real-time during the meeting, you must join the Zoom webinar.  Join from a PC, Mac, iPad, iPhone or Android device: click this link to join: https://losgatosca- gov.zoom.us/j/89907652974?pwd=UnE1TlNtcjZKNnFqNzVzQW9rbHBsUT09 Passcode: 365138. You can also type in 89907652974 in the “Join a Meeting” page on the Zoom website at https://zoom.us/join.  Join by Telephone: Dial: 877-336-1829 US Toll-free or USA 636 651 0002 US Toll  Conference code: 986172 During the meeting:  When the Chair announces the item for which you wish to speak, click the “raise hand” feature in Zoom. If you are participating by phone on the Zoom app, press *9 on your telephone keypad to raise your hand. If you are participating by calling in, press #2 on your telephone keypad to raise your hand.  When called to speak, please limit your comments to three (3) minutes, or such other time as the Chair may decide, consistent with the time limit for speakers at a Commission meeting. If you are unable to participate in real-time, you may email to PublicComment@losgatosca.gov with the subject line “Public Comment Item #__ ” (insert the item number relevant to your comment) or “Verbal Communications – Non Agenda Item.” Comments will be reviewed and distributed before the meeting if received by 11:00 a.m. on the day of the meeting. All comments received will become part of the record. Page 1 TOWN OF LOS GATOS FINANCE COMMISSION SPECIAL MEETING AGENDA APRIL 26, 2021 110 EAST MAIN STREET LOS GATOS, CA 5:00 PM REMOTE LOCATION PARTICIPANTS The following Committee Members are listed to permit them to appear electronically or telephonically at the Finance Commission meeting: CHAIR RON DICKEL,VICE CHAIR KYLE PARK, COMMISSIONER STACEY DELL, COMMISSIONER LOREEN HUDDLESTON, COMMISSIONER RICK TINSLEY, VICE MAYOR ROB RENNIE, AND COUNCIL MEMBER MATTHEW HUDES. All votes during the teleconferencing session will be conducted by roll call vote. MEETING CALLED TO ORDER ROLL CALL CONSENT ITEMS (Items appearing on the Consent Items are considered routine and may be approved by one motion. Any member of the Finance Commission or public may request to have an item removed from the Consent Items for comment and action. A member of the public may request to pull an item from Consent by following the Participation Instructions contained on page 2 of this agenda. If an item is pulled, the Chair has the sole discretion to determine when the item will be heard. Unless there are separate discussions and/or actions requested by the Finance Commission, staff, or a member of the public, it is requested that items under the Consent Items be acted on simultaneously.) 1. Approve minutes of the April 19, 2021 Finance Commission Special Meeting VERBAL COMMUNICATIONS (Members of the public are welcome to address the Commission on any matter that is not listed on the agenda consistent with the Participation Instructions contained on Page 1 of this agenda. To ensure all agenda items are heard and unless additional time is authorized by the Chair, this portion of the agenda is limited to 30 minutes and no more than three (3) minutes per speaker. In the event additional speakers were not able to be heard during the initial Verbal Communications portion of the agenda, an additional Verbal Communications will be opened prior to adjournment.) OTHER BUSINESS (Up to three minutes may be allotted to each speaker on any of the following items.) 2. Discussion of the Proposed FY 2021/22 Operating and Capital Budgets ADJOURNMENT Page 2

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