Finance Commission Special Meeting

TOWN OF LOS GATOS FINANCE COMMISSION SPECIAL MEETING AGENDA DECEMBER 06, 2021 TELECONFERENCE 5:00 PM Ron Dickel, Chair Kyle Park, Vice Chair Stacey Dell, Commissioner Loreen Huddleston, Commissioner Rick Tinsley, Commissioner Rob Rennie, Vice Mayor Matthew Hudes, Council Member IMPORTANT NOTICE This meeting is being conducted utilizing teleconferencing and electronic means consistent with Government Code Section 54953, as Amended by Assembly Bill 361, in response to the state of emergency relating to COVID-19 and enabling teleconferencing accommodations by suspending or waiving specified provisions in the Ralph M. Brown Act (Government Code § 54950 et seq.). Consistent with AB 361 and Town of Los Gatos Resolution 2021-044, this meeting will not be physically open to the public and the Council will be teleconferencing from remote locations. Members of the public can only participate in the meeting by joining the Zoom webinar (log in information provided below). PARTICIPATION If you are interested in providing oral comments real-time during the meeting, you must join the Zoom webinar.  Join from a PC, Mac, iPad, iPhone or Android device: Please click this URL to join. https://losgatosca- gov.zoom.us/j/81801149349?pwd=MDJPWm5MUmNtaFJjc05BOUhZYjhiQT09 Passcode: 856819. You can also type in 81801149349 in the “Join a Meeting” page on the Zoom website at https://zoom.us/join.  Join by Telephone: Dial: 877-336-1829 US Toll-free or USA 636 651 0002 US Toll Conference code: 986172 During the meeting:  When the Chair announces the item for which you wish to speak, click the “raise hand” feature in Zoom. If you are participating by phone on the Zoom app, press *9 on your telephone keypad to raise your hand. If you are participating by calling in, press #2 on your telephone keypad to raise your hand.  When called to speak, please limit your comments to three (3) minutes, or such other time as the Chair may decide, consistent with the time limit for speakers at a Commission meeting. If you are unable to participate in real-time, you may email to PublicComment@losgatosca.gov with the subject line “Public Comment Item #__ ” (insert the item number relevant to your comment) or “Verbal Communications – Non Agenda Item.” Comments will be reviewed and distributed before the meeting if received by 11:00 a.m. on the day of the meeting. All comments received will become part of the record. Page 1 of 3 RULES OF DECORUM AND CIVILTY To conduct the business of the community in an effective and efficient manner, please follow the meeting guidelines set forth in the Town Code and State law. The Town does not tolerate disruptive conduct, which includes but is not limited to:  addressing the town Council without first being recognized;  interrupting speakers, Town Council, or Town staff;  continuing to speak after the allotted time has expired;  failing to relinquish the microphone when directed to do so;  repetitiously addressing the same subject. Town Policy does not allow speakers to cede their commenting time to another speaker. Disruption of the meeting may result in a violation of Penal Code Section 403. REMOTE LOCATION PARTICIPANTS The following Committee Members are listed to permit them to appear electronically or telephonically at the Finance Commission meeting: CHAIR RON DICKEL, VICE CHAIR KYLE PARK, COMMISSIONER STACEY DELL, COMMISSIONER LOREEN HUDDLESTON, COMMISSIONER RICK TINSLEY, VICE MAYOR ROB RENNIE, AND COUNCIL MEMBER MATTHEW HUDES. All votes during the teleconferencing session will be conducted by roll call vote. MEETING CALL TO ORDER ROLL CALL CONSENT ITEMS (Items appearing on the Consent Items are considered routine Town business and may be approved by one motion. Any member of the Commission may request to have an item removed from the Consent Items for comment and action. Members of the public may provide input on any or multiple Consent Item(s) when the Chair asks for public comments on the Consent Items. If you wish to comment, please follow the Participation Instructions contained on Page 2 of this agenda. If an item is removed, the Chair has the sole discretion to determine when the item will be heard.) 1. Approve Minutes of the November 8, 2021 Finance Commission Meeting. 2. Receive Other Post Employment Benefit (OPEB) Trust Account Reports 3. Receive CEPPT 115 Trust Statements VERBAL COMMUNICATIONS (Members of the public are welcome to address the Commission on any matter that is not listed on the agenda consistent with the Participation Instructions contained on Page 1 of this agenda. To ensure all agenda items are heard and unless additional time is authorized by the Chair, this portion of the agenda is limited to 30 minutes and no more than three (3) minutes per speaker. In the event additional speakers were not able to be heard during the initial Verbal Communications portion of the agenda, an additional Verbal Communications will be opened prior to adjournment.) Page 2 of 3 OTHER BUSINESS (Up to three minutes may be allotted to each speaker on any of the following items.) 4. Provide Comments and Recommendations Regarding the Town Council Consideration to Authorize the Town Manager to Execute a Three-Year Agreement with Chavan & Associates, LLP to Provide Auditing Services for the Town of Los Gatos in Amount Not to Exceed $117,000 5. Review the Town Manager's Draft Annual Comprehensive Financial Report (ACFR) for the Preceding Fiscal Year and Provide Written Comments and Recommendations ADJOURNMENT Page 3 of 3