Town Council Meeting

TOWN OF LOS GATOS COUNCIL MEETING AGENDA APRIL 07, 2026 110 EAST MAIN STREET AND TELECONFERENCE TOWN COUNCIL CHAMBERS 7:00 PM Rob Moore, Mayor Maria Ristow, Vice Mayor Mary Badame, Council Member Matthew Hudes, Council Member Rob Rennie, Council Member IMPORTANT NOTICE This is a hybrid meeting and will be held in-person at the Town Council Chambers at 110 E. Main Street and virtually through Zoom Webinar (log-in information provided below). You may watch the Council meeting without providing public comment on Comcast cable channel 15 or at www.LosGatosCA.gov/TownYouTube. Members of the public may provide public comments for agenda items in-person or virtually by following the instructions listed at the end of the agenda. To watch and participate via Zoom, please go to: https://losgatosca-gov.zoom.us/j/86730363468?pwd=pfKQoh92JnbwOYwFvZqIdSSWpjxYoK.1 Enter Passcode: 577971 CALL MEETING TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE PRESENTATIONS i. Presentation by Valley Transportation Authority (VTA). ii. Arbor Day Proclamation. CONSENT ITEMS (Consent Items are considered routine Town business and may be approved by one motion. Any member of the Council may remove an item from the Consent Items for comment and action. Members of the public may provide input on any or multiple Consent Item(s) when the Mayor asks for public comments on the Consent Items. If you wish to comment, please follow the Participation Instructions located at the end of this agenda. If an item is removed, the Mayor has the sole discretion to determine when the item will be heard. Each speaker is limited to no more than three (3) minutes or such time as authorized by the Mayor.) Page 1 of 6 1. Approve the Minutes of the March 16, 2026, Special Joint Study Session Meeting of the Town Council and Finance Commission. RECOMMENDATION: Approve the Minutes of the March 16, 2026, Special Joint Study Session Meeting of the Town Council and Finance Commission. 2. Approve the Minutes of the March 16, 2026, Town Council Special Meeting. RECOMMENDATION: Approve the Minutes of the March 16, 2026, Town Council Special Meeting. 3. Approve the Minutes of the March 17, 2026, Closed Session Town Council Meeting. RECOMMENDATION: Approve the Minutes of the March 17, 2026, Closed Session Town Council Meeting. 4. Approve the Minutes of the March 17, 2026, Special Joint Study Session Meeting of the Town Council and Planning Commission. RECOMMENDATION: Approve the Minutes of the March 17, 2026, Special Joint Study Session Meeting of the Town Council and Planning Commission. 5. Approve the Minutes of the March 17, 2026, Town Council Meeting. RECOMMENDATION: Approve the Minutes of the March 17, 2026, Town Council Meeting. 6. Approve the Minutes of the March 30, 2026, Closed Session Town Council Meeting. RECOMMENDATION: Approve the Minutes of the March 30, 2026, Closed Session Town Council Meeting. 7. Authorize the Town Manager to Execute a Construction Contract with QLM, Inc. in the Amount of $163,538 with Change Order Authority Not to Exceed $16,354; Approve the Plans and Specifications (Design Immunity), and Authorize the Town Manager to Execute a Professional Services with Ninyo & Moore for an Amount Not to Exceed $9,880 (Oak Meadow Bandstand Area Improvements Project) RECOMMENDATION: Staff recommends that the Town Council take the following actions regarding the Oak Meadow Bandstand Area Improvements Project (4218405, CIP No. 831- 4007): a. Authorize the Town Manager to execute a public works contract with QLM, Inc. in the amount of $163,538 with authority to approve construction change orders in an amount not to exceed $16,354 (10% contingency); b. Approve the project construction plans and specifications per Government Code 830.6 (Design Immunity); c. Authorize the Town Manager to execute an Agreement for Professional Services with Ninyo & Moore for Materials Testing Services for a total agreement in an amount not to exceed $9,880; and d. Find the project Categorically Exempt as a minor alteration under Section 15301(c) (Existing Facilities) of the California Environmental Quality Act. 8. Authorize the Town Manager to Execute a First Amendment to the Agreement for Consultant Services with CSG Consultants, Inc., to Extend the Term of the Agreement Page 2 of 6  RECOMMENDATION: Authorize the Town Manager to execute a First Amendment to the Agreement for Consultant Services with CSG Consultants, Inc., to extend the term of the agreement for encroachment permit plan review and inspection services related to Comcast projects for a term of one year. 9. Authorize the Town Manager to Execute a First Amendment to the Agreement for Services with Bear Electrical Solutions LLC to Increase the Scope of Work and Compensation for Fiscal Year 2025-26 and Fiscal Year 2026-27 for a Total Agreement Amount Not to Exceed $982,907 RECOMMENDATION: Staff recommends that the Town Council authorize the Town Manager to execute a first amendment to the agreement for services with Bear Electrical Solutions LLC to: a. Increase the scope of work and compensation for Fiscal Year 2025-26 to include additional funds for unforeseen repair services in the amount of $40,000, assessment services for the Advanced Traffic Management System (ATMS) in the amount of $12,500, and ATMS management services in the amount of $3,520; b. Increase the scope of work and compensation for FY 2026-27 to include additional funds for unforeseen repair services in the amount of $40,000 and ATMS management services in the amount of $21,120, for a total agreement amount not to exceed $982,907; and c. Exercise the first-year option to extend the contract for FY 2026-27 services in the amount of $225,203. 10. Authorize the Town Manager to Execute a Professional Services Agreement with Dudek for the Town-Wide Evacuation Plan, in an Amount Not to Exceed $346,930.00; Execute a Cost Sharing Agreement with Monte Sereno, totaling $56,039.50; and Approve the Associated Revenue Budget Adjustment RECOMMENDATION: Take the following actions: a. Authorize the Town Manager to execute a Professional Services Agreement with Dudek for the Town-Wide Evacuation Plan with Simulation-Based Modeling for the Town of Los Gatos and the City of Monte Sereno, in an amount not to exceed $346,930; b. Authorize the Town Manager to execute a Cost Sharing Agreement with the City of Monte Sereno, to include a $4,000 administration fee and 15% of the cost of Dudek services, totaling $56,039.50; c. Authorize revenue budget adjustment of $56,039.50 to recognize the reimbursement revenue from the City of Monte Sereno; and d. Authorize the Town Manager to make non-substantive revisions to the agreements and related documents consistent with the Council’s action. 11. Authorize the Town Manager to Execute a First Amendment to an Agreement with NHA Advisors, LLC for Fiscal Condition Analysis, Fiscal Impact Analysis, and Asset Liability Management Studies to Extend the Contract to June 30, 2026 RECOMMENDATION: Authorize the Town Manager to execute a first amendment to an agreement with NHA Advisors, LLC for fiscal condition analysis, fiscal impact analysis, and asset liability management studies to extend the contract to June 30, 2026. Page 3 of 6  12. Adopt Resolutions to Join the California Joint Powers Insurance Authority (CJPIA), Participate in Its Liability Protection Program, Delegate Claims Handling Authority, Authorize Administrative Implementation, and Appoint the Mayor as Voting Delegate and the Town Manager and Town Attorney as Alternates RECOMMENDATION: Adopt the following actions to implement the Town’s transition from the Pooled Liability Assurance Network Joint Powers Authority to the California Joint Powers Insurance Authority (CJPIA), effective July 1, 2026: a. Adopt a resolution approving execution of the Joint Powers Agreement creating the CJPIA. b. Adopt a resolution authorizing and approving pooling of self-insurance through the Liability Protection Program of the CJPIA effective, July 1, 2026. c. Adopt a resolution delegating tort liability claims handling responsibilities to the California Joint Powers Insurance Authority pursuant to Government Code sections 910 et seq. d. Adopt a resolution authorizing the Town Manager, or the Town Manager’s designee, to execute and administer activities and obligations related to the Town’s membership in and participation with the California Joint Powers Insurance Authority. e. Appoint the Mayor to serve as the Town’s Director to the CJPIA Board of Directors and appoint the Town Manager and Town Attorney as Alternate Directors. f. Authorize completion and submission of the 2026 Annual Board of Directors Meeting Voting Delegate and Alternate Form and any related membership and program participation documents. 13. Authorize the Town Manager to Negotiate and Execute an Art Transfer Agreement with the Los Gatos Museum Association (NUMU) to Transfer a Sculpture and Plaque RECOMMENDATION: Authorize the Town Manager to negotiate and execute an Art Transfer Agreement with the Los Gatos Museum Association (NUMU) in substantially the form presented to transfer a sculpture and plaque. VERBAL COMMUNICATIONS (Members of the public are welcome to address the Town Council on any matter that is not listed on the agenda and is within the subject matter jurisdiction of the Town Council. The law generally prohibits the Town Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. Town resources may not be used to facilitate audio or visual presentations. To ensure all agenda items are heard, this portion of the agenda is limited to 30 minutes. In the event additional speakers were not heard during the initial Verbal Communications portion of the agenda, an additional Verbal Communications will be opened prior to adjournment. Each speaker is limited to no more than three (3) minutes or such time as authorized by the Mayor.) PUBLIC HEARINGS (Presentations during the Public Hearings portion of the agenda by appellants and applicants, including any expert or consultant assisting with the presentation, shall be limited to a total of no more than five (5) minutes for all speakers. Appellants and applicants shall be provided no more than three (3) minutes to rebut at the end of the public hearing. Visual presentations that require the use of staff resources shall be limited to appellants and applicants. Members of the public testifying at public hearings shall be limited to no more than three (3) minutes, or such time as authorized by the Mayor.) Page 4 of 6  14. Adopt a resolution approving the Comprehensive Fee Schedule for FY 2026-27 to continue certain Department fees, rates, and charges, and amend certain fees, rates, and charges for FY 2026-27; and Adopt a resolution approving the Administrative Fine and Penalty Schedule for FY 2026-27 to continue certain department fines and amend certain fines for FY 2026-27. RECOMMENDATION: Adopt a resolution approving the Comprehensive Fee Schedule for FY 2026-27 to continue certain Department fees, rates, and charges, and amend certain fees, rates, and charges for FY 2026-27; and Adopt a resolution approving the Administrative Fine and Penalty Schedule for FY 2026-27 to continue certain department fines and amend certain fines for FY 2026-27. OTHER BUSINESS (Each speaker is limited to no more than three (3) minutes or such time as authorized by the Mayor.) 15. Receive the West Valley Homeless Services Feasibility Study and Adopt a Resolution of Intent to Support Participation in a West Valley Homeless Services Implementation Task Force. RECOMMENDATION: Staff recommends that the Town Council receive the West Valley Homeless Feasibility Study and adopt a Resolution to support the Town’s participation in a West Valley Homeless Services Implementation Task Force. 16. Approve Legislative Priorities with Regard to State, Federal, and Regional Legislation RECOMMENDATION: Set the Town’s Strategic Priorities as the Town’s Legislative Priorities with regard to state, federal, and regional legislation. COUNCIL MATTERS (Members of the public who wish to speak on matters listed under Council Matters may do so under Verbal Communications.) MANAGER MATTERS ATTORNEY MATTERS AND CLOSED SESSION REPORT ADJOURNMENT (Council policy is to adjourn no later than midnight unless a majority of Council votes for an extension of time.) ADA NOTICE - In compliance with the Americans with Disabilities Act, if you require special assistance to participate in this meeting, please contact the Clerk’s Office at (408) 354-6834. Please notify the Clerk’s Office at least two (2) business days prior to the meeting so that reasonable arrangements can be made to ensure accessibility in compliance with 28 CFR §35.102- 35.104 and related provisions. NOTICE REGARDING SUPPLEMENTAL MATERIALS - Materials related to an item on this agenda submitted to the Town Council after initial distribution of the agenda packets are available for public inspection in the Clerk’s Office at Town Hall, 110 E. Main Street, Los Gatos and on the Town’s website at www.losgatosca.gov. Town Council agendas and related materials can be viewed online at https://losgatos-ca.municodemeetings.com/. Page 5 of 6  HOW TO PARTICIPATE Members of the public may provide public comments for agenda items in-person or virtually through the Zoom Webinar by following the instructions listed below. The public is welcome to provide oral comments in real-time during the meeting in three ways:  Zoom Webinar (Online): To participate from a PC, Mac, iPad, iPhone or Android device. Please use this URL to join: https://losgatosca- gov.zoom.us/j/86730363468?pwd=pfKQoh92JnbwOYwFvZqIdSSWpjxYoK.1 Passcode: 577971. You can also type in 867 3036 3468 in the “Join a Meeting” page on the Zoom website at www.zoom.us and use passcode 577971. When the Mayor announces the item for which you wish to speak, click the “raise hand” feature in Zoom.  Telephone: To participate by phone please dial 1 (408) 961-3927 or 1 (855) 758-1310 for US Toll-free and use Meeting ID: 867 3036 3468. When the Mayor announces the item for which you wish to speak, press *9 on your telephone keypad to raise your hand.  In-Person: Please complete a “speaker’s card” located on the back of the chamber benches and submit it to the Town Clerk before the meeting or when the Mayor announces the item for which you wish to speak. NOTES: Comments will be limited to three (3) minutes or less at the Mayor’s discretion. If you are unable to participate in real-time, you may email to Clerk@losgatosca.gov the subject line “Public Comment Item #__ ” (insert the item number relevant to your comment). Deadlines to submit written comments are: -3:00 p.m. the Thursday before the Council meeting for inclusion in the agenda packet. -3:00 p.m. the Friday and Monday before the Council meeting for inclusion in an addendum. -11:00 a.m. the day of the Council meeting for inclusion in a desk item. Page 6 of 6