Village of Los Lunas Council Agendas\Minutes
Regular MeetingLos Lunas, NM · May 21, 2015
Minutes
MINUTES
VILLAGE OF LOS LUNAS
THURSDAY, MAY 21, 2015
The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met Thursday, May 21, 2015 in
regular session at 6:00 PM at the Council Chambers. Roll call was taken and the following were present: Mayor Charles
Griego, Councilman Gerard Saiz, Councilwoman Paulette Sanchez-Montoya and Councilwoman Amanda Perea. Councilman
Gino Romero was excused.
Mayor: Charles Griego
Mayor Pro Tem: Gerard Saiz
Council: Amanda Perea
Paulette Sanchez-Montoya
Gino Romero - excused
Also present were: Gregory D. Martin, Debra Sanchez, James Taylor, Cynthia Shetter, Sandy Schauer, Robert Anderson, Jim
Rickey, Deborah Fox, and L. LaClair.
In accordance with Ordinance 114A, the following agenda was prepared and circulated as required:
CALL MEETING TO ORDER.
PLEDGE OF ALLEGIANCE.
APPROVAL OF AGENDA.
PUBLIC INPUT FORUM.
1. DUAL RAM BALER PROJECT.
2. CONTRACT AMENDMENT: CONTRACT SERVICES AGREEMENT FOR AN AFFORDABLE HOUSING PLAN BETWEEN
NEW MEXICO MORTGAGE FINANCE AUTHORITY AND THE VILLAGE OF LOS LUNAS.
3. CONTRACT – REQUEST TO ENTER INTO CONTRACT FOR THE RECREATION DIVISION.
4. FISCAL YEAR 2015/2016 INTERIM BUDGET.
5. EXECUTIVE SESSION: a) Hire seasonal, temporary, part-time High School Aides (28) and College Aides (4) for
the 2015 Summer Recreation Program – Recreation Department.
b) Hire Library Technician / Public Services – Library Department.
6. TRAVEL: IN-STATE / OUT-OF-STATE.
7. APPROVAL OF MINUTES: a) Minutes of May 7, 2015.
8. ADJOURNMENT.
CALL MEETING TO ORDER.
At 6:00 PM, Mayor Charles Griego brought the meeting to order and welcomed the audience.
PLEDGE OF ALLEGIANCE.
Mayor Griego asked Jason Duran to lead the Mayor, Council and audience in the Pledge of Allegiance.
APPROVAL OF AGENDA.
Mayor Griego asked if there were any changes – no changes. Mayor Griego asked for a motion from Council.
APPROVAL: Motion to approve agenda
MOVED: Councilman Saiz
SECONDED: Councilwoman Perea
CARRIED: Motion passed on a vote of 3 (Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman
Sanchez-Montoya – yes) FOR AND 0 AGAINST.
PUBLIC INPUT FORUM.
None.
1. DUAL RAM BALER PROJECT.
Mr. Rudy Archuleta presented item one. We advertised for bids in April for a Dual Ram Baler and opened on May 7, 2015. We
received five bids, one bidder proposed an alternate option. Committee members scored the RFP’s and REC Corp. scored the
highest – their bid amount was for $219,665.00. Mayor Griego asked Council if they had any questions – there were none.
Mayor Greigo asked for a recommendation from Council.
APPROVAL: Motion to approve REC Corp. for the amount of $219,665.00
MOVED: Councilwoman Sanchez-Montoya
SECONDED: Councilman Saiz
CARRIED: Motion passed on a vote of 3 (Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman
Sanchez-Montoya – yes) FOR AND 0 AGAINST.
2. CONTRACT AMENDMENT: CONTRACT SERVICES AGREEMENT FOR AN AFFORDABLE HOUSING PLAN BETWEEN NEW
MEXICO MORTGAGE FINANCE AUTHORITY AND THE VILLAGE OF LOS LUNAS.
Ms. Christina Ainsworth presented item two. The existing contract ended last month – but it needs to be extended to allow for
the processing of the final payment. It will be extended for thirty days. Mayor Griego asked Council if they had any questions –
there were none. Mayor Greigo asked for a recommendation from Council.
APPROVAL: Motion to approve
MOVED: Councilman Saiz
SECONDED: Councilwoman Perea
CARRIED: Motion passed on a vote of 3 (Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman
Sanchez-Montoya – yes) FOR AND 0 AGAINST.
3. CONTRACT – REQUEST TO ENTER INTO CONTRACT FOR THE RECREATION DIVISION.
Mr. Jason Duran presented item three. Mr. Duran is requesting approval/disapproval of existing contracts for two
individuals, Theresa Cordova and Arnold Rosen. These contracts are for the aerobics programs at Daniel Fernandez Youth
Center. Mayor Griego asked Council if they had any questions – there were none. Mayor Greigo asked for a recommendation
from Council.
APPROVAL: Motion to approve contracts
MOVED: Councilwoman Perea
SECONDED: Councilwoman Sanchez-Montoya
CARRIED: Motion passed on a vote of 3 (Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman
Sanchez-Montoya – yes) FOR AND 0 AGAINST.
4. FISCAL YEAR 2015/2016 INTERIM BUDGET.
Mr. Gregory Martin presented item four. This is the preliminary interim budget that will be sent to DFA by June 1, 2015. As a
reminder, we did include money in the budget to fund the salary study at a 50% funding level, as discussed at the budget
workshops. The other 50% would come half way through the year (mid-year review), subject to Council review and approval. In
addition to that, as directed, we also included money for two new full-time positions: a Parks Technician and a
Firefighter/EMT. Also, if Council would prefer to fund the salary study at 100% (estimating an additional $100,000.00 fiscal impact
to the General Fund), the additional funds would be covered by increasing the property tax estimate by approximately $75,000, and
transferring a position from the Administration Department in the General Fund to the Public Works Department in the Water/Sewer
Fund, saving the General Fund approximately $45,000. Mayor Griego asked for Council comment. Councilwoman Sanchez-
Montoya said she’s “stuck between a rock and a hard place.” Councilman Saiz said he would save his comments for
later. Councilwoman Perea responded that she supports funding the salary study at 100% and hopes that we never fall in to this
situation again. Councilman Saiz hopes that the salary study is adopted and that Department Directors will be made aware if
employees are going to be working outside their job description, we need to address this and not wait five years. Mr. Martin replied
that the pay and classification plan can be presented at the next meeting for council approval. We will look at the ordinance, if it
(salary study) needs to be reviewed regularly, it may require a language change in the current ordinance. Mayor Griego commented
that if the funds are available to fund the salary study, then we should do it. Councilman Saiz motioned to approve the budget as
presented with the following modifications: 1) fund the salary study at 100%; 2) bring back the pay and classification plan to be
adopted along with revisions to the personnel ordinance that refers to the frequency of reviewing the pay and classification plan; and
3) transfer a position from Administration to the Water/Sewer Fund.
APPROVAL: Motion to approve
MOVED: Councilman Saiz
SECONDED: Councilwoman Sanchez-Montoya
CARRIED: Motion passed on a vote of 3 (Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman
Sanchez-Montoya – yes) FOR AND 0 AGAINST.
5. EXECUTIVE SESSION.
Mayor Griego announced that the Council would be going into executive session pursuant to NMSA 1978 Section 10-15-
1, that the following matters would be discussed in closed session: hire seasonal, temporary, part-time High School Aides
(28) and College Aides (4) for the 2015 Summer Recreation Program; and hire Library Technician.
APPROVAL: Motion to go into executive session pursuant to NMSA 1978 Section 10-15-1 (H) (2).
MOVED: Councilwoman Perea
SECONDED: Councilwoman Sanchez-Montoya
CARRIED: Motion passed on a vote of 3 (Councilwoman Perea – yes; Councilwoman Sanchez-Montoya – yes;
Councilman Saiz – yes) FOR AND 0 AGAINST. Adjourned at 6:30 p.m.
At 7:21p.m., Mayor Griego asked for a motion to reconvene to go back into open session after discussing: hire seasonal,
temporary, part-time High School Aides (28) and College Aides (4) for the 2015 Summer Recreation Program; and hire
Library Technician.
APPROVAL: Motion to reconvene in open session pursuant to NMSA 1978 Section 10-15-1 (H) (2).
MOVED: Councilman Saiz
SECONDED: Councilwoman Perea
CARRIED: Motion passed on a vote of 3 (Councilwoman Perea – yes; Councilwoman Sanchez-Montoya – yes;
Councilman Saiz – yes) FOR AND 0 AGAINST.
Regarding the hiring of 28 seasonal/temporary/part-time Recreation Aides and 4 College Aides, Mayor Griego said that a
list of the hires have been given to HR.
APPROVAL: Motion to approve
MOVED: Councilman Saiz
SECONDED: Councilwoman Perea
CARRIED: Motion passed on a vote of 3 (Councilwoman Perea – yes; Councilwoman Sanchez-Montoya – yes;
Councilman Saiz – yes) FOR AND 0 AGAINST.
Regarding the hiring of a Library Technician – Mayor Griego put up the name of Heather Maes.
APPROVAL: Motion to approve
MOVED: Councilwoman Sanchez-Montoya
SECONDED: Councilwoman Perea
CARRIED: Motion passed on a vote of 3 (Councilwoman Perea – yes; Councilwoman Sanchez-Montoya – yes;
Councilman Saiz – yes) FOR AND 0 AGAINST.
6. TRAVEL: IN-STATE / OUT-OF-STATE.
Mayor Griego asked if there were any questions regarding the travel – there were no questions.
APPROVAL: Motion to approve all travel
MOVED: Councilwoman Sanchez-Montoya
SECONDED: Councilman Saiz
CARRIED: Motion passed on a vote of 3 (Councilwoman Perea – yes; Councilwoman Sanchez-Montoya – yes;
Councilman Saiz – yes) FOR AND 0 AGAINST.
7. APPROVAL OF MINUTES.
Mayor Griego asked if there were corrections or additions to the council minutes of May 7, 2015
MOTION: Motion to approve minutes
MOVED: Councilwoman Perea
SECONDED: Councilman Saiz
CARRIED: Motion passed on a vote of 3 (Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman
Sanchez-Montoya - yes) FOR AND 0 AGAINST.
8.ADJOURNMENT.
Council meeting adjourned at 7:24 p.m.
________________________________ ________________________________________
GREGORY D. MARTIN, VILLAGE ADMINISTRATOR CHARLES GRIEGO, MAYOR
Agenda
VILLAGE OF LOS LUNAS
REGULAR COUNCIL MEETING AGENDA
THURSDAY, MAY 21, 2015 – 6:00 PM
COUNCIL CHAMBERS - 660 MAIN STREET
PLEASE TURN OFF ALL ELECTRONIC DEVICES DURING MEETING – THANK YOU
CALL MEETING TO ORDER.
PLEDGE OF ALLEGIANCE.
APPROVAL OF AGENDA.
PUBLIC INPUT FORUM.
The Village of Los Lunas Council is pleased to have residents of the community take time to attend Village Council Meetings.
Attendance and participation is encouraged. Individuals wishing to be heard during Public Hearing proceedings are
encouraged to be prepared and will be limited to three (3) minutes in order to allow everyone the opportunity to be heard.
PUBLIC COMMENTS ARE EXPECTED TO BE CONSTRUCTIVE AND DEVOID OF CHARACTER ASSASSINATION. Questions raised
on non-agenda items may be answered at a later date by letter in order to facilitate proper research. Written comments are
welcome and should be given to the Village Administrator prior to the start of the meeting. Written materials will not be
accepted during regular agenda items in the interest of time.
RUDY ARCHULETA 1. DUAL RAM BALER PROJECT.
TAB 1.
ACTION REQUESTED OF COUNCIL:
Approve or disapprove.
BACKGROUND AND RATIONALE:
The Village of Los Lunas requested bids for a Dual Ram Baler for the Solid Waste Department. Five
bids, one bidder proposed an alternate option, were received and opened on May 7, 2015. The
committee scored the RFP and Recycling Equipment Corp. (REC Corp.) scored the highest per the
requirements described in the language of the RFP.
CONTRACTOR: BID AMOUNT:
REC Corp. $219,665.00
Besa $227,182.00
Ely Enterprises, Inc. $321,128.00 option 1
Ely Enterprises, Inc. $389,878.00 option 2
Jackson Compaction #1 $241,939.00
Jackson Compaction #2 $300,744.00
CHRISTINA AINSWORTH 2. CONTRACT AMENDMENT: CONTRACT SERVICES AGREEMENT FOR AN AFFORDABLE HOUSING
PLAN BETWEEN NEW MEXICO MORTGAGE FINANCE AUTHORITY AND THE VILLAGE OF LOS
LUNAS.
TAB 2.
ACTION REQUESTED OF COUNCIL:
Approve or disapprove.
BACKGROUND AND RATIONALE:
The original contract agreement was approved by the Village Council on September 11, 2014. The
final draft has already been submitted to MFA for approval, however, the contract must be extended
in order for them to process our final payment.
MICHAEL JARAMILLO 3. CONTRACT – REQUEST TO ENTER INTO CONTRACT FOR THE RECREATION DIVISION.
TAB 3.
ACTION REQUESTED OF COUNCIL:
Approve or disapprove.
BACKGROUND AND RATIONALE:
Update contract individuals for the Recreation Division to continue with aerobics programs currently
scheduled at Daniel Fernandez Recreation Center.
GREGORY MARTIN 4. FISCAL YEAR 2015/2016 INTERIM BUDGET.
TAB 4.
ACTION REQUESTED OF COUNCIL:
Approve or disapprove.
BACKGROUND AND RATIONALE:
State law requires that budgets approved by the Department of Finance and Administration (DFA)
be made part of the minutes of the governing body. The FY 2015/2016 Interim Budget is presented
before the Council for their approval and submission to DFA by the deadline of June 1, 2015.
5. EXECUTIVE SESSION – pursuant to NMSA 1978 Section 10-15-1(H),
the following matters will be discussed in closed session:
TAB 5.
a) Hire seasonal, temporary, part-time High School Aides (28) and College Aides (4) for
the 2015 Summer Recreation Program – Recreation Department.
b) Hire Library Technician / Public Services – Library Department.
6. TRAVEL: IN-STATE / OUT-OF-STATE.
TAB 6.
a) Village employees are requesting permission to travel out-of-state to Fresno, CA to
attend Drug Recognition Expert School/Field Certification Conference (June 24-28,
2015). All expenses will be paid for by the New Mexico Drug Recognition Expert
Program.
7. APPROVAL OF MINUTES
TAB 7.
a) Minutes of May 7, 2015 Council Meeting.
8. ADJOURNMENT.
ANYONE REQUIRING SPECIAL ACCOMMODATIONS PLEASE NOTIFY THE VILLAGE OF LOS LUNAS FIVE BUSINESS DAYS
PRIOR TO COUNCIL MEETING
Get email alerts for Los Lunas
A daily email when new agendas and minutes are posted.