Village of Los Lunas Council Agendas\Minutes

MINUTES VILLAGE OF LOS LUNAS THURSDAY, JUNE 9, 2016 The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met Thursday, June 9, 2016 in regular session at 6:00 PM at the Council Chambers. Roll call was taken and the following were present: Mayor Charles Griego, Councilman Christopher Ortiz, Gino Romero, and Councilman Gerard Saiz. Mayor: Charles Griego Mayor Pro Tem: Paulette Sanchez-Montoya (Absent) Council: Gerard Saiz Christopher Ortiz Gino Romero Also present were: Gregory D. Martin, Debra Sanchez, Sandy Schauer, Bob Anderson, Gloria Rivera, Adrian Hrachay, Jim Rickey and Michael Jaramillo. In accordance with Ordinance 114A, the following agenda was prepared and circulated as required:  CALL MEETING TO ORDER.  PLEDGE OF ALLEGIANCE.  APPROVAL OF AGENDA.  PUBLIC INPUT FORUM. 1. ORDINANCE 276-2016-3 – AN ORDINANCE PROVIDING FOR THE CHANGE IN ZONING OF A DESIGNATED AREA WITHIN THE MUNICIPALITY OF LOS LUNAS, COUNTY OF VALENCIA, STATE OF NEW MEXICO. 2. AMENDMENT TO VALENCIA REGIONAL COMMUNICATIONS CENTER (VRECC) JOINT POWERS AGREEMENT BETWEEN, VILLAGE OF LOS LUNAS, VALENCIA COUNTY, VILLAGE OF BOSQUE FARMS, AND CITY OF BELEN. 3. RESOLUTION 16-12 – UNITED STATES DEPARTMENT OF JUSTICE EDWARD BRYNE MEMORIAL JAG GRANT. 4. ORDINANCE 406 – AUTHORIZING THE VILLAGE OF LOS LUNAS (BORROWER) TO ENTER INTO A LOAN AGREEMENT WITH THE NEW MEXICO ENVIRONMENT DEPARTMENT (NMED) FOR THE PURPOSE OF OBTAINING WASTEWATER CONSTRUCTION LOAN FUNDS IN THE PRINCIPAL AMOUNT OF $7,718,406.00 PLUS ACCRUED CONSTRUCTION INTEREST AND LOAN SUBSIDY GRANT FUNDS IN THE AMOUNT OF $404,594.00. 5. RESOLUTION 16-13 – AUTHORIZING THE ASSIGNMENT OF OFFICIAL REPRESENTATIVES AND SIGNATORY AUTHORITIES. 6. ORDINANCE 407 – MODIFYING THE TERMS OF OFFICE FOR MEMBERS OF THE MUNICIPAL PLANNING COMMISSION. 7. ORDINANCE 408 – MODIFYING THE BUILDING LIMITATIONS IN CERTAIN DISTRICTS. 8. RESOLUTION 16-14 – A RESOLUTION OF THE VILLAGE OF LOS LUNAS APPROVING THE MEMORANDUM OF AGREEMENT FOR THE ESTABLISHMENT OF OPERATIONS FOR THE MID-REGION METROPOLITAN PLANNING ORGANIZATION. 9. MEMORANDUM OF AGREEMENT (MOA) REQUEST FOR FLEET MAINTENANCE SERVICES 2016/2017. 10. CONTRACTS – REQUEST PERMISSION TO ENTER INTO A CONTRACT FOR THE RECREATION DIVISION. 11. EXECUTIVE SESSION: a) Property acquisition – 711 Los Lentes Rd. SE. b) Property acquisition – adjacent to WWTP Sludge Application Site. c) Hire FT Recreation Aide – Recreation Department / Community Services Department. d) Hire two (2) Seasonal, temporary PT Laborers – Street Department / Public Works Department. 12. TRAVEL: IN-STATE / OUT-OF-STATE. 13. APPROVAL OF MINUTES: a) Minutes of May 19, 2016. b) Minutes of Special Meeting of May 25, 2016. 14. ADJOURNMENT.  CALL MEETING TO ORDER. At 6:00 PM, Mayor Charles Griego brought the meeting to order and welcomed the audience.  PLEDGE OF ALLEGIANCE. Mayor Griego asked Judy (News Bulletin) to lead the Mayor, Council and audience in the Pledge of Allegiance.  APPROVAL OF AGENDA. Mayor Griego mentioned that item 2 would be tabled until the next meeting – he then asked if there were any other corrections/additions to the council agenda – there were none. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve amended agenda MOVED: Councilman Saiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes) FOR AND 0 AGAINST.  PUBLIC INPUT FORUM. Mayor Griego asked if there was anyone in the audience who wanted to address the Council that did not have an item on the agenda. A resident from Schmidt Place approached the podium and he wanted to address the Council about a problem – his concern was traffic from Sichler Road trying to get on to Main Street. He wanted Council to look into installing a traffic light on Sichler and Main Street. Mayor Griego explained to him that the decision would come from the Department of Transportation, but they would explore the idea. Mayor Griego gave direction to Mr. Michael Jaramillo to call DOT for a follow up. 1. ORDINANCE 276-2016-3 – AN ORDINANCE PROVIDING FOR THE CHANGE IN ZONING OF A DESIGNATED AREA WITHIN THE MUNICIPALITY OF LOS LUNAS, COUNTY OF VALENCIA, STATE OF NEW MEXICO. Mayor Griego asked for a motion to adjourn and reconvene in to a public hearing. APPROVAL: Motion to approve MOVED: Councilman Saiz SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. Mayor Griego asked for a motion from Council regarding ordinance 276-2016-3. APPROVAL: Motion to approve findings from Planning & Zoning and to approve zone change. MOVED: Councilman Saiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. 2. AMENDMENT TO VALENCIA REGIONAL EMERGENCY COMMUNICATIONS CENTER (VRECC) JOINT POWERS AGREEMENT BETWEEN, VILLAGE OF LOS LUNAS, VALENCIA COUNTY, VILLAGE OF BOSQUE FARMS, AND CITY OF BELEN. Mayor Griego asked for a motion from Council to table item until next council meeting (June 23, 2016). APPROVAL: Motion to approve MOVED: Councilman Romero SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. 3. RESOLUTION 16-12 – UNITED STATES DEPARTMENT OF JUSTICE EDWARD BYRNE MEMORIAL JAG GRANT. Police Chief Naithan Gurule presented item three. The Police Department is requesting permission to apply for a JAG Grant in the amount of $11,692.00. If awarded, funds will be used to purchase Crash Data Retrieval equipment. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve resolution 16-12. MOVED: Councilman Ortiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. There was five minutes recess to sign documents. 4. ORDINANCE 406 – AUTHORIZING THE VILLAGE OF LOS LUNAS (BORROWER) TO ENTER INTO A LOAN AGREEMENT WITH THE NEW MEXICO ENVIRONMENT DEPARTMENT (NMED) FOR THE PURPOSE OF OBTAINING WASTEWATER CONSTRUCTION LOAN FUNDS IN THE PRINCIPAL AMOUNT OF $7,718,406.00 PLUS ACCURED CONSTRUCTION INTEREST AND LOAN SUBSIDY GRANT FUNDS IN THE AMOUNT OF $404,594.00. Mayor Griego asked for a motion to adjourn and reconvene in to a public hearing. APPROVAL: Motion to approve MOVED: Councilman Romero SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. Mayor Griego asked for a motion from Council regarding ordinance 406. APPROVAL: Motion to approve ordinance 406. MOVED: Councilman Romero SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. 5. RESOLUTION 16-13 – AUTHORIZING THE ASSIGNMENT OF OFFICIAL REPRESENTATIVES AND SIGNATORY AUTHORITIES. Mr. Michael Jaramillo presented item five. The New Mexico Environment Department is requesting a resolution authorizing the assignment of official representatives and signatory authority for the loan agreement. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve resolution 16-13. MOVED: Councilman Ortiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. 6. ORDINANCE 407 – MODIFYING THE TERMS OF OFFICE FOR MEMBERS OF THE MUNICIPAL PLANNING COMMISSION. Mayor Griego asked for a motion to adjourn and reconvene in to a public hearing. APPROVAL: Motion to approve MOVED: Councilman Saiz SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve ordinance 407 MOVED: Councilman Romero SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3(Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. 7. ORDINANCE 408 – MODIFYING THE BUILDING HEIGHT LIMITATIONS IN CERTAIN DISTRICTS. Mayor Griego asked for a motion to adjourn and reconvene in to a public hearing. APPROVAL: Motion to approve MOVED: Councilman Ortiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. Mayor Griego asked for a motion from council. APPROVAL: Motion to remand item back to Planning & Zoning for the inclusion of the special use area in the zone change and to table until next meeting. MOVED: Councilman Romero SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 3(Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. 8. RESOLUTION 16-14 – A RESOLUTION OF THE VILLAGE OF LOS LUNAS APPROVING THE MEMORANDUM OF AGREEMENT FOR THE ESTABLISHMENT OF OPERATIONS FO R THE MID-REGION METROPLITAN PLANNING ORGANIZATION. Ms. Christina Ainsworth presented item eight. The Metropolitan Transportation Board (MTB) is seeking to pass a resolution which formalizes the MTB as its governing body. East government member is to adopt the resolution prior to its adoption by the Mid Region Council of Governments. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve resolution 16-14. MOVED: Councilman Romero SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 3(Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. 9. MEMORANDUM OF AGREEMENT (MOA) REQUEST FOR FLEET MAINTENANCE SERVICES 2016/2017. Mr. Michael Jaramillo presented item nine. Rio Metro Transit Agency is requesting to enter into a MOA with the Village of Los Lunas for the continued maintenance, services, and storage of their public transportation vehicles. They will continue to pay costs for fuel, supplies, labor and the storage of the units. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve MOA. MOVED: Councilman Romero SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3(Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. 10. CONTRACTS – REQUEST PERMISSION TO ENTER INTO A CONTRACT FOR THE RECREATION DIVISION. Mr. Jason Duran presented item ten. Mr. Duran is requesting permission to enter into contract with Jorge Venegas as a league official for the Men’s softball league. All compensation will be covered by the league fees. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve Jorge Venegas MOVED: Councilman Ortiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 3(Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. 11. EXECUTIVE SESSION. Mayor Griego announced that the Council would be going into executive session pursuant to NMSA 1978 Section 10-15-1, that the following matters would be discussed in closed session: discuss property acquisition at 711 Los Lentes Rd. SE; discuss property acquisition adjacent to WWTP Sludge Application Site; hire FT recreation aide; and the hiring of two seasonal/temporary part-time laborers. APPROVAL: Motion to go into executive session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilman Saiz SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. Adjourned at 6:36 p.m. At 7:55 p.m., Mayor Griego asked for a motion to reconvene to go back into open session after discussing: discuss property acquisition at 711 Los Lentes Rd. SE; discuss property acquisition adjacent to WWTP Sludge Application Site; hire FT recreation aide; and the hiring of two seasonal/temporary part-time laborers. APPROVAL: Motion to reconvene in open session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilman Saiz SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. Regarding the property acquisition at 711 Los Lentes Rd. SE, direction was given to staff to negotiate possible purchase of property; and regarding the property acquisition adjacent to WWTP Sludge Application Site, accepted the decision from engineers not to acquire this property. Mayor Griego put up the name of Mr. Joseph Garley for the position of recreation aide. APPROVAL: Motion to approve hiring MOVED: Councilman Romero SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. Mayor Griego put up the name of Angel Martinez for seasonal position in the Street Department (not to exceed 1,040 hrs.). APPROVAL: Motion to approve hiring MOVED: Councilman Saiz SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. Mayor Griego put up the name of Eric Baker for seasonal position in the Street Department (not to exceed 1,040 hrs.). APPROVAL: Motion to approve hiring MOVED: Councilman Ortiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. 12. TRAVEL: IN-STATE / OUT-OF-STATE. Mayor Griego asked if there were any comments on travel – there were none. Mayor asked for a motion from Council. APPROVAL: Motion to approve all travel MOVED: Councilman Saiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. 13. MINUTES. Mayor Griego asked if there were corrections or additions to the council minutes of May 19, 2016 – there was none. MOTION: Motion to approve minutes MOVED: Councilman Ortiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. Mayor Griego asked if there were corrections or additions to the Special Meeting minutes of May 25, 2016 – there was none. MOTION: Motion to approve minutes MOVED: Councilman Romero SECONDED: Council Saiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. Ms. Gloria Rivera approached the podium – she resides at 428 Longbow Loop. Her complaint was regarding dirt from her Neighbor’s yard had knocked down her wall. She has tried to reach him – she is out of ideas trying to get ahold of him. Mayor Griego asked Michael Jaramillo to obtain Ms. Rivera’s contact information and see if there’s a way we could help her. 14. ADJOURNMENT. Council meeting adjourned at 7:45 p.m. ______________________________________________ ________________________________ GREGORY D. MARTIN, VILLAGE ADMINISTRATOR CHARLES GRIEGO, MAYOR  MINUTES VILLAGE OF LOS LUNAS THURSDAY, JUNE 9, 2016 PUBLIC HEARING (Commenced at 6:10 P.M.) 1. ORDINANCE 276-2016-3 – AN ORDINANCE PROVIDING FOR THE CHANGE IN ZONING OR A DESIGNATED AREA WITHIN THE MUNICIPALITY OF LOS LUNAS, COUNTY OF VALENCIA, STATE OF NEW MEXICO. Ms. Christina Ainsworth presented item one. The Browns have applied for a zone change for the property located at 437 Cortez Rd. SE from R-1 to TOD-R for the purpose of utilizing the zero-ft. side setback of TOD-R for the purpose of enclosing a rear patio. There were no calls or letters from surrounding neighbors protesting the zone change. Planning and Zoning has recommended approval of application. Mayor Griego asked if there was anyone who wanted to speak for or against the zone change – there were none. Mayor Griego asked to close the public hearing and Council would go back in to open meeting. MOTION: motion to close public hearing and go back in to regular meeting MOVED: Councilman Romero SECONDED: Councilman Ortiz ROLLCALL: vote of 3 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. Public hearing closed at 6:12 P.M. PUBLIC HEARING (Commenced at 6:14 P.M.) 4. ORDINANCE 406 – AUTHORIZING THE VILLAGE OF LOS LUNAS (BORROWER) TO ENTER INTO A LOAN AGREEMENT WITH THE NEW MEXICO ENVIRONMENT DEPARTMENT (NMED) FOR THE PURPOSE OF OBTAINING WASTEWATER CONSTRUCTION LOAN FUNDS IN THE PRINCIPAL AMOUNT OF $7,718,406.00 PLUS ACCURED CONSTRUCTION INTEREST AND LOAN SUBSIDY GRANT FUNDS IN THE AMOUNT OF $404,594.00. Mr. Michael Jaramillo presented item four. The Village of Los Lunas is requesting to enter into a loan agreement with the New Mexico Environment Department for the purpose of obtaining waste water construction loan in the amount of $7,718,406.00. There is also a grant tied to the loan in the amount of $404,594.00. This is a loan for 25 years – a debt schedule has been included in the packet. Mayor asked if there was anyone else who wanted to speak – there was none. Mayor Griego asked to close the public hearing and Council would go back in to open meeting. MOTION: motion to close public hearing and go back in to regular meeting MOVED: Councilman Saiz SECONDED: Councilman Ortiz ROLLCALL: vote of 3 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. Public hearing closed at 6:19 P.M. PUBLIC HEARING (Commenced at 6:22 P.M.) 6. ORDINANCE 407 – MODIFYING THE TERMS OF OFFICE FOR MEMBERS OF THE MUNICIPAL PLANNING COMMISSION. Ms. Christina Ainsworth presented item six. Section 3-19-2 – appointment, term and removal of commission – of the New Mexico State Statue allows commission member terms of no more than two years. Mayor Griego asked if there was any comment from the audience – there was none. Mayor Griego asked to close the public hearing and Council would go back in to open meeting. MOTION: motion to close public hearing and go back in to regular meeting MOVED: Councilman Romero SECONDED: Councilman Ortiz ROLLCALL: vote of 3 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. Public hearing closed at 6:24 P.M. PUBLIC HEARING (Commenced at 6:24 P.M.) 7. ORDINANCE 408 – MODIFYING THE BUILDING HEIGHT LIMITATIONSOF CERTAIN DISTRICTS. Ms. Christina Ainsworth presented item six. This ordinance is coming before you to modify the building height in the C-1 and C-2 zones. What we currently allow is 35 ft. maximum in commercial districts with exception of the M-1 and TOD MU. We might be getting a hotel in the Village over by the interstate and because of the model and business plan they need more height - 45 ft. Ms. Ainsworth indicated that she needs to modify height limitations in the SU zone. Ms. Ainsworth asked that Council remand this item back to Planning & Zoning for their June 15, 2016 meeting and table until the next council meeting of June 23, 2016. Mayor Griego asked if there was any comment from the audience – there was none. Mayor Griego asked to close the public hearing and Council would go back in to open meeting. MOTION: motion to close public hearing and go back in to regular meeting MOVED: Councilman Saiz SECONDED: Councilman Romero ROLLCALL: vote of 3 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. Public hearing closed at 6:25 P.M.