Village of Los Lunas Council Agendas\Minutes

MINUTES VILLAGE OF LOS LUNAS THURSDAY, JULY 14, 2016 The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met Thursday, July 14, 2016 in regular session at 6:00 PM at the Council Chambers. Roll call was taken and the following were present: Mayor Charles Griego, Councilors Christopher Ortiz, Paulette Sanchez-Montoya and Gerard Saiz. Councilman Gino Romero was excused. Mayor: Charles Griego Mayor Pro Tem: Paulette Sanchez-Montoya Council: Gerard Saiz Christopher Ortiz Gino Romero - Absent Also present were: Gregory D. Martin, Debra Sanchez, Sandy Schauer, Bob Anderson, Jim Rickey, Martin Callahan, Steve Cordova, R. Garcia, L. Atwell, Deborah Fox, Alvin Garcia, and Craig Byers. In accordance with Ordinance 114A, the following agenda was prepared and circulated as required:  CALL MEETING TO ORDER.  PLEDGE OF ALLEGIANCE.  APPROVAL OF AGENDA.  PUBLIC INPUT FORUM. 1. DESIGNATED USE AMANDMENT – TM STORAGE, LLC. 2. ORDINANCE 276-2016-5 – AN ORDINANCE PROVIDING FOR THE CHANGE IN ZONING OF A DESIGNATED AREA WITHIN THE MUNICIPALITY OF LOS LUNAS, COUNTY OF VALENCIA, STATE OF NEW MEXICO. 3. ORDINANCE 276-2016-4 – AN ORDINANCE PROVIDING FOR THE CHANGE IN ZONING OF A DESIGNATED AREA WITHIN THE MUNICIPALITY OF LOS LUNAS, COUNTY OF VALENCI, STATE OF NEW MEXICO. 4. RESOLUTION 16-16 – DESIGNATING THE RECORDS RENTENTION AND ISPOSITION SHCEUDLES FOR THE VILLAGE OF LOS LUNAS. 5. VILLAGE OF LOS LUNAS SOCIAL MEDIA USE POLICY. 6. REMOVAL OF TWO POLICE UNITS FROM FIXED ASSETS. 7. APPOINTMENT OF PLANNING AND ZONING COMMISSIONER – DISTRICT 4. 8. VILLAGE OF LOS LUNAS 2015 BICYCLE MASTER PLAN. 9. EXECUTIVE SESSION: a) Hire two (2)Public Works Technician – Entry Level – Wastewater Treatment Plant, Public Works Department. b) Hire FT Solid Waste Laborer - Solid Waste Division / Public Works Department. c) Hire Museum Technician – Museum of Heritage & Arts / Library Department. d) Hire Summer Youth Beautification Program Supervisor – Ratify the hiring of Summer Youth Supervisor – Community Development Department. e) Hire Planning Intern – Ratify the hiring of a planning Intern – Community Development Department. f) Purchase of property adjacent to Los Lunas Public Library. 10. TRAVEL: IN-STATE / OUT-OF-STATE. 11. APPROVAL OF MINUTES: a) Minutes of June 23, 2016. 12. ADJOURNMENT.  CALL MEETING TO ORDER. At 6:00 PM, Mayor Charles Griego brought the meeting to order and welcomed the audience.  PLEDGE OF ALLEGIANCE. Mayor Griego asked Mr. Andrew Barreras to lead the Mayor, Council and audience in the Pledge of Allegiance.  APPROVAL OF AGENDA. Mayor Griego asked there were any changes/corrections to the agenda – there were none. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve agenda MOVED: Councilman Saiz SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilwoman Sanchez-Montoya – yes; Councilman Saiz – yes) FOR AND 0 AGAINST.  PUBLIC INPUT FORUM. Mayor Griego asked if there was anyone in the audience who wanted to address the Council that did not have an item on the agenda. Mr. Ralph Mims announced the grand opening of Planet Fitness on July 27 th from 5:00-7:00pm. Everyone is invited to attend. He also announced that Church’s Chicken would be moving in to the former Village Inn. 1. DESIGNATED USE AMENDMENT – TM STORAGE, LLC. Mayor Griego asked for a motion to adjourn and reconvene in to a public hearing. APPROVAL: Motion to approve MOVED: Councilman Saiz SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilwoman Sanchez-Montoya – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. Mayor Griego asked for a motion from Council regarding designated use amendment. APPROVAL: Motion to approve the designated use amendment and adopt the findings of Planning & Zoning Commission. MOVED: Councilman Saiz SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilwoman Sanchez – Montoya – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. 2. ORDINANCE 276-2016-5 – AN ORDINANCE PROVIDING FOR THE CHANGE IN ZONING OF A DESIGNATED AREA WITHIN THE MUNICIPALITY OF LOS LUNAS, COUNTY OF VALENCIA, STATE OF NEW MEXICO. Mayor Griego asked for a motion to adjourn and reconvene in to a public hearing. APPROVAL: Motion to approve MOVED: Councilman Ortiz SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilwoman Sanchez – Montoya – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. Mayor Griego asked for a motion from Council regarding ordinance 276-2016-5. APPROVAL: Motion to approve ordinance for commercial use and adopt the findings of the Planning & Zoning Commission. MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilwoman Sanchez – Montoya – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. 3. ORDINANCE 276-2016-4 – AN ORDINANCE PROVIDING FOR THE CHANGE IN ZONING OF A DESIGNATED AREA WITHIN THE MUNICIPALITY OF LOS LUNAS, COUNTY OF VALENCIA, STATE OF NEW MEXICO. Mayor Griego asked for a motion to adjourn and reconvene in to a public hearing. APPROVAL: Motion to approve MOVED: Councilman Ortiz SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilwoman Sanchez – Montoya – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. Mayor Griego asked for a motion from Council regarding ordinance 276-2016-4. APPROVAL: Motion to approve ordinance and adopt findings of Planning and Zoning. MOVED: Councilman Saiz SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilwoman Sanchez – Montoya – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. 4. RESOLUTION 16-16 – DESIGNATING THE RECORDS RETENTION AND DISPOSITION SCHEDULES FOR THE VILLAGE OF LOS LUNAS. Mr. Gregory D. Martin presented item four. This resolution will adopt the records retention and disposition schedule as identified by the New Mexico Commission of Public Records. Mayor Griego asked Council if they had any questions – there were none. Mayor Griego asked for a motion from Council APPROVAL: Motion to approve resolution 16-16. MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilwoman Sanchez – Montoya – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. 5. VILLAGE OF LOS LUNAS SOCIAL MEDIA USE POLICY. Mr. Martin Callahan presented item five. This policy establishes guidelines for the use of social media – we also have a computer use policy. The Village encourages the use of social media to further the goals of the Village and the missions of its departments, where appropriate. Mayor Griego asked if there were any questions from the Council – there were none. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve MOVED: Councilman Saiz SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilwoman Sanchez-Montoya – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. 6. REMOVAL OF TWO POLICE UNITS FROM FIXED ASSETS. Officer Vince Torres presented item six. The Police Department has two units that are no longer useful nor cost effective for their department. The two units will be traded in to purchase two new police trucks. Mayor Griego asked if there were any questions from the Council – there were none. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3(Councilman Ortiz – yes; Councilwoman Sanchez-Montoya – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. 7. APPOINTMENT OF PLANNING AND ZONING COMMISSIONER – DISTRICT 4. Ms. Christina Ainsworth presented item seven. The Planning and Zoning Commissioner resigned for District 4 as of May 5, 2016. Per Councilwoman Sanchez-Montoya, her recommendation was to appoint Mr. Phillip Jaramillo to complete the term which expires in 2017. Mayor Griego asked if there were any questions from the Council – there were none. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve appointment MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 3(Councilman Ortiz – yes; Councilwoman Sanchez-Montoya – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. 8. VILLAGE OF LOS LUNAS 2015 BICYCLE MASTER PLAN. Mr. Michael Jaramillo presented item eight. The power point was not available. The bicycle master plan was developed to improve the connectivity between existing bicycle facilities and encourage designated bikeways throughout the community. Mr. Jaramillo explained that he was going to work on securing funding through grants. Mr. Jaramillo informed the Mayor and Council that he would be back before council seeking support for application for recreational trails programs as well as TAP funds (Transportation Alternative Programs). 9. EXECUTIVE SESSION. Mayor Griego announced that the Council would be going into executive session pursuant to NMSA 1978 Section 10-15-1, that the following matters would be discussed in closed session: discuss the hiring of two Public Works Technicians; hire Solid Waste Laborer; hire Museum Technician; hiring of Summer Youth Beautification Program Supervisor; hiring of Planning Intern; and discuss purchase of property adjacent to Los Lunas Library. APPROVAL: Motion to go into executive session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilwoman Sanchez -Montoya SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilwoman Sanchez-Montoya – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. Adjourned at 6:44 p.m. At 7:30 p.m., Mayor Griego asked for a motion to reconvene to go back into open session after discussing the hiring of two Public Works Technicians; hire Solid Waste Laborer; hire Museum Technician; hire Summer Youth Beautification Program Supervisor; hire Planning Intern; and discuss purchase of property adjacent to Los Lunas Library. APPROVAL: Motion to reconvene in open session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilman Saiz SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilwoman Sanchez-Montoya – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. Regarding the hiring of two Public Works Technicians – upon recommendation, Mayor Griego put up the name of Mr. Michael Perea. APPROVAL: Motion to approve MOVED: Councilman Saiz SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilwoman Sanchez-Montoya – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. Mayor Griego also put up the name of Angel Martinez. APPROVAL: Motion to approve MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilwoman Sanchez-Montoya – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. Regarding the Solid Waste Laborer - Mayor Griego put up the name of Max Montoya. APPROVAL: Motion to approve hiring MOVED: Councilman Ortiz SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilwoman Sanchez-Montoya – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. Regarding the position of Museum Technician - Mayor Griego put up the name of Stephanie Birr. APPROVAL: Motion to approve hiring MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilwoman Sanchez-Montoya – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. Regarding the position of Summer Youth Beautification Supervisor - Mayor Griego put up the name of Cevin Clarke. APPROVAL: Motion to approve hiring MOVED: Councilman Saiz SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilwoman Sanchez-Montoya – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. Regarding the position of Planning Intern - Mayor Griego put up the name of Michelle Costilla. APPROVAL: Motion to approve hiring MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilwoman Sanchez-Montoya – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. Regarding the potential property acquisition, Council has directed staff to contact the property owner. 10. TRAVEL: IN-STATE / OUT-OF-STATE. Mayor Griego asked if there were any comments on travel – there were none. Mayor asked for a motion from Council. APPROVAL: Motion to approve all travel MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilwoman Sanchez-Montoya – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. 11. MINUTES. Mayor Griego asked if there were corrections or additions to the council minutes of June 23, 2016 – there was none. MOTION: Motion to approve minutes MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilwoman Sanchez-Montoya – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. 12. ADJOURNMENT. Council meeting adjourned at 7:35 p.m. ______________________________________________ ________________________________ GREGORY D. MARTIN, VILLAGE ADMINISTRATOR CHARLES GRIEGO, MAYOR  MINUTES VILLAGE OF LOS LUNAS THURSDAY, JULY 14, 2016 PUBLIC HEARING (Commenced at 6:06 P.M.) 1. DESIGNATED USE AMENDMENT – TM STORAGE, LLC. Ms. Christina Ainsworth presented item one. This is an amendment was recently approved by Council - designated permit for the property located 3509 Main St. NE. The amendment is to allow for U-Hauls on the site, it is compatible with the surrounding area. Planning & Zoning did recommend approval. There is opposition from the neighboring property owner that has a storage facility. Mayor Griego asked Council if they had any questions – there was none. Mayor Griego then asked if there was anyone from the audience who wanted to speak for or against the amendment. Mr. Larry Atwell approached the podium. He is the owner of the storage facility next door to the proposed amendment. His concern is the water run off on that property. He feels that this has not been truly approved because he has an attorney that is objecting because of the water issues. Mr. Atwell states that there was never a hydrologist to approve this project. His concerns are with the water runoff from this property flooding his patron’s storage units and ruining their goods. Mayor Griego asked Ms. Ainsworth to address his concerns. The property has been redesigned to store the water runoff which is a requirement. There is an active appeal on the original designated use and was approved by this council. Mayor Griego asked if there was anyone who wanted to speak in favor or against the proposed amendment. Mr. Alvin Garcia, attorney for Mr. Atwell, approached the podium. He wanted to speak against the amendment. Drainage issues are a concern – they were a concern for Planning & Zoning as well, in their final approval they asked that the drainage needed to be addressed. During the council meeting at which the council approved the designated use permit, that was not mentioned as part of the criteria that was in the motion to approve the recommendation from the Planning & Zoning Commission. Mr. Garcia stated that they are working on litigation. Mayor Griego confirmed with Ms. Ainsworth that a building permit would not be issued until there was an approved drainage for that property nor would a certificate of occupancy be issued until the Village was given an approved inspection of the drainage – Ms. Ainsworth concurred, this is part of our administrative policy. Mayor Griego asked if there was anyone else who wanted to speak in favor or against the amendment – there was no one. Mayor Griego asked to close the public hearing and Council would go back in to open meeting. MOTION: motion to close public hearing and go back in to regular meeting MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Ortiz ROLLCALL: vote of 3 (Councilman Ortiz – yes; Councilwoman Sanchez-Montoya – yes; Councilman Saiz – yes) FOR AND 0AGAINST. Public hearing closed at 6:22 P.M. PUBLIC HEARING (Commenced at 6:23 P.M.) 2. ORDINANCE 276-2016-5 – AN ORDINANCE PROVIDING FOR THE CHANGE IN ZONING OF A DESIGNATED AREA WITHIN THE MUNICIPALITY OF LOS LUNAS, COUNTY OF VALENCIA, STATE OF NEW MEXICO. Ms. Christina Ainsworth presented item two. This is zone change for the property located on the corner of Hwy 314 and Main Street. They need a commercial zone for that whole site – it’s appropriate for the use. Planning & Zoning has approved. Mayor Griego asked if there was anyone who wanted to speak for or against the zoning change – there was none. Mayor Griego asked to close the public hearing and Council would go back in to open meeting. MOTION: motion to close public hearing and go back in to regular meeting MOVED: Councilman Saiz SECONDED: Councilwoman Sanchez-Montoya ROLLCALL: vote of 3 (Councilman Ortiz – yes; Councilwoman Paulette Sanchez-Montoya – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. Public hearing closed at 6:26 P.M. PUBLIC HEARING (Commenced at 6:27 P.M.) 3. ORDINANCE 276-2016-4 – AN ORDINANCE PROVIDING FOR THE CHANGE IN ZONING OF A DESIGNATED AREA WITHIN THE MUNICIPALITY OF LOS LUNAS, COUNTY OF VALENCIA, STATE OF NEW MEXICO. Ms. Christina Ainsworth presented item three. This is the property located at 142 Courthouse Road across from the Transportation Center. Property owner is requesting to rezone to TOB-MU for the purpose of possible offices on that property. The Planning and Zoning Commission did recommend approval – there was no opposition. Mayor Griego asked Council if they had any questions – there were none. He then asked the audience if there was anyone who wanted to speak for or against the proposed zoning – there were none. Mayor Griego asked to close the public hearing and Council would go back in to open meeting. MOTION: motion to close public hearing and go back in to regular meeting MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Saiz ROLLCALL: vote of 3 (Councilman Ortiz – yes; Councilwoman Paulette Sanchez-Montoya – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. Public hearing closed at 6:28 P.M.