Village of Los Lunas Council Agendas\Minutes

MINUTES VILLAGE OF LOS LUNAS THURSDAY, NOVEMBER 3, 2016 The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met Thursday, November 3, 2016 in regular session at 6:00 PM at the Council Chambers. Roll call was taken and the following were present: Mayor Charles Griego, Councilors Christopher Ortiz, Paulette Sanchez-Montoya, and Councilman Gino Romero. Mayor: Charles Griego Mayor Pro Tem: Paulette Sanchez-Montoya Council: Gerard Saiz (Excused) Christopher Ortiz Gino Romero Also present were: Gregory D. Martin, Martin Callahan, Steve Hernandez, Sandy Schauer, Bob Anderson, Grace Saddler, Jim Rickey, Susan Halson, Don Agnelb, Katherine Creagan, Sheldon Greer, Deborah Fox, Mr. Miller, Grace, and Ray. In accordance with Ordinance 114A, the following agenda was prepared and circulated as required: • CALL MEETING TO ORDER. • PLEDGE OF ALLEGIANCE. • APPROVAL OF AGENDA. • PUBLIC INPUT FORUM. 1. RESOLUTION 16-37 - REIMBURSEMENT RESOLUTION FOR THE VILLAGE OF LOS LUNAS, NEW MEXICO CONDUIT FINANCING FOR THE SCHOOL OF DREAMS DUCATION FOUNDATION. 2. 2017 SCHEDULE OF COUNCIL MEETING DATES AND 2017 HOLIDAY SCHEDULE. 3. RESOLUTION 17-01 – OPEN MEETINGS ACT. 4. CONTRACTS – REQUESTING PERMISSION TO ENTER INTO CONTRACT FOR THE RECREATION DIVISION. 5. FINAL PLAT APPROVAL FOR JUBILEE PHASE 2C – RED RIVER LOTS. 6. FINAL PLAT APPROVAL AND ACCEPTANCE FOR MAINTENANCE OF INFRASTRUCTURE FOR LAS TERRAZAS AT FIESTA SUBDIVISION UNIT 1. 7. ORDINANCE 421 – AUTHORIZING THE EXECUTION AND DELIVERY OF A LOAN AGREEMENT AND INTERCEPT AGREEMENT BETWEEN THE VILLAGE OF LOS LUNAS AND THE NEW MEXICO FINANCE AUTHORITY. 6. APPROVAL OF MINUTES: a) Minutes of October 20, 2016 Council Meeting. 7. ADJOURNMENT. • CALL MEETING TO ORDER. At 6:00 PM, Mayor Charles Griego brought the meeting to order and welcomed the audience. • PLEDGE OF ALLEGIANCE. Mayor Griego asked Debra to lead the Mayor, Council and audience in the Pledge of Allegiance. • APPROVAL OF AGENDA. Mayor Griego announced that there was a request to move item 7 to item 2. Mayor Griego asked for a motion to approve agenda as amended. APPROVAL: Motion to approve amended agenda. MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilwoman Sanchez-Montoya – yes; Councilman Romero – yes) FOR AND 0 AGAINST. • PUBLIC INPUT FORUM. None. 1. RESOLUTION 16-37 – REIMBURSEMENT RESOLUTION FOR THE VILLAGE OF LOS LUNAS, NEW MEXICO CONDUIT FINANCING FOR THE SCHOOL OF DREAMS EDUCATION FOUNDATION. Ms. Katherine Creagan presented item one. The School of Dreams is in the process of structuring a conduit financing for the School of Dreams through the Village of Los Lunas. This resolution allows them (SODA) to reimburse expenditures incurred by the Foundation within the past 60 days from the proceeds of a future tax-exempt financing. Mayor Griego asked of Council had any questions – Councilman Romero asked if this was for the IRB’s that were approved. Ms. Creagan replied that the IRB has not been issued at this point. There were gross receipts tax bonds issued for acquisition for the land. The IRB is still in the process of being structured. This does not obligate the Village of Los Lunas in any way to issue those bonds. This says, we’re declaring our intent to allow SODA to reimburse themselves for certain expenditures in anticipation for financing that may or may not occur. This does not obligate the Village of Los Lunas in any way to issue those bonds. APPROVAL: Motion to approve resolution 16-37. MOVED: Councilman Ortiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilwoman Sanchez-Montoya – yes; Councilman Romero – yes) FOR AND 0 AGAINST. 2. ORDINANCE 421 – AUTHORIZING THE EXECUTION AND DELIVERY OF A LOAN AGREEMENT AND INTERCEPT AGREEMENT BETWEEN THE VILLAGE OF LOS LUNAS AND THE NEW MEXICO FINANCE AUTHORITY. Mayor Griego asked for a motion to adjourn in regular session and reconvene in a public hearing. APPROVAL: Motion to adjourn MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilwoman Sanchez-Montoya – yes; Councilman Romero – yes) FOR AND 0 AGAINST. Mayor Griego asked for a recommendation from Council. APPROVAL: Motion to approve ordinance 421 MOVED: Councilman Romero SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilwoman Sanchez-Montoya – yes; Councilman Romero – yes) FOR AND 0 AGAINST. 3. 2017 SCHEDULE OF COUNCIL MEETING DATES AND 2017 HOLIDAY SCHEDULE. Mr. Gregory Martin presented item three. Before you is the proposed Village council meeting schedule along with the 2017 Village holiday schedule. Mayor and Council had, before them, the meeting dates (meet twice a month) along with the holiday schedule. Mr. Martin asked if there were any questions – there were none. Mayor Griego asked for a recommendation from Council. APPROVAL: Motion to approve MOVED: Councilman Ortiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilwoman Sanchez-Montoya – yes; Councilman Romero – yes) FOR AND 0 AGAINST. 4. RESOLUTION 17-01 – OPEN MEETINGS ACT. Mr. Gregory Martin presented item four. This is a routine item for this time of year. Resolution 17-01 repeats the same language of past Open Meetings Resolutions except for the dates. Mr. Martin asked if there were any questions – there were none. Mayor Griego asked for a motion from council. APPROVAL: Motion to approve resolution 17-01. MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilwoman Sanchez-Montoya – yes; Councilman Romero – yes) FOR AND 0 AGAINST. 5. CONTRACTS – REQUESTING PERMISSION TO ENTER INTO CONTRACT FOR THE RECREATION DIVISION. Mr. Jason Duran presented item five. Three of the five contracts are for flag football – there are renewals for Edward Telles and J.P. Parra and one is for Lisa Gomez for a new class, Kettlebell class, we would like to start at the recreation center. Mayor Griego asked if there were any questions from council – there were none. Mayor Griego asked for a motion from council. APPROVAL: Motion to approve contracts for Edward Telles, J.P. Parra, and Lisa Gomez MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilwoman Sanchez-Montoya – yes; Councilman Romero – yes) FOR AND 0 AGAINST. 6. FINAL PLAT APPROVAL FOR JUBILEE PHASE 2C – RED RIVER LOTS. Mayor Griego asked for a motion to adjourn in regular session and reconvene in a public hearing. APPROVAL: Motion to adjourn MOVED: Councilman Romero SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilwoman Sanchez-Montoya – yes; Councilman Romero – yes) FOR AND 0 AGAINST. Mayor Griego asked for a recommendation from Council. APPROVAL: Motion to approve final plat with the amendment of making the lot line smaller. MOVED: Councilman Ortiz SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilwoman Sanchez-Montoya – yes; Councilman Romero – yes) FOR AND 0 AGAINST. 7.FINAL PLAT APPROVAL AND ACCEPTANCE FOR MAINTENANCE OF INFRASTRUCTURE FOR LOS TERRAZAS AT FIESTA SUBDIVISION UNIT 1. Mayor Griego asked for a motion to adjourn in regular session and reconvene in a public hearing. APPROVAL: Motion to adjourn MOVED: Councilman Romero SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilwoman Sanchez-Montoya – yes; Councilman Romero – yes) FOR AND 0 AGAINST. Mayor Griego asked for a recommendation from Council. APPROVAL: Motion to approve the final plat for Las Terrazas at Fiesta Subdivision Unit 1 MOVED: Councilman Romero SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilwoman Sanchez-Montoya – yes; Councilman Romero – yes) FOR AND 0 AGAINST. APPROVAL: Motion to approve the acceptance of maintenance and infrastructure of Las Terrazas at Fiesta Subdivision Unit 1 contingent upon the punch list of Molzen-Corbin MOVED: Councilman Romero SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilwoman Sanchez-Montoya – yes; Councilman Romero – yes) FOR AND 0 AGAINST. 8. MINUTES. Mayor Griego asked if there were corrections or additions to the council minutes of October 20, 2016 – there was none. MOTION: Motion to approve minutes MOVED: Councilman Ortiz SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilwoman Sanchez-Montoya – yes; Councilman Romero – yes) FOR AND 0 AGAINST. 9. ADJOURNMENT. Council meeting adjourned at 6:50 p.m. ______________________________________________ ________________________________ GREGORY D. MARTIN, VILLAGE ADMINISTRATOR CHARLES GRIEGO, MAYOR  MINUTES VILLAGE OF LOS LUNAS THURSDAY, NOVEMBER 3, 2016 PUBLIC HEARING (Commenced at 6:12 P.M.) 2. ORDINANCE 421 – AUTHORIZING THE EXECUTION AND DELIVERY OF A LOAN AGREEMENT AND INTERCEPT AGREEMENT BETWEEN THE VILLAGE OF LOS LUNAS AND THE NEW MEXICO FINANCE AUTHORITY. Ms. Monica Clarke presented item two. This is a loan for the construction of a new building for the VRECC. The building will be owned by the Village of Los Lunas and leased back to the VRECC. This document outlines the parameters of the loan and the contingent intercept agreement with Taxation and Revenue. Village staff along with legal counsel is work with NMFA to ensure that the loan agreement and related documents do not create a superior obligation to existing 2014 and 2016 GRT Revenue Bonds. Ordinance 421 discusses the loan agreement and the amount and authorizing the Village to enter into the loan agreement. Mayor Griego asked if Council had any questions – there were none. He also announced that this was a public hearing and asked if there was anyone who wanted to speak for or against the ordinance – there was none. Mayor Griego asked when construction will get started. Ms. Clarke replied that closing will happen on December 9th and as soon as we close on the loan, the Village can start drawing on the funds. Mayor Griego asked to close the public hearing and Council would go back in to open meeting. MOTION: motion to close public hearing and go back in to regular meeting MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Ortiz ROLLCALL: vote of 3 (Councilman Ortiz – yes; Councilwoman Sanchez-Montoya – yes; Councilman Romero – yes) FOR AND 0 AGAINST. Public hearing closed at 6:14 P.M. PUBLIC HEARING (Commenced at 6:19 P.M.) 6. FINAL PLAT APPROVAL FOR JUBILEE PHASE 2C – RED RIVER LOTS. Ms. Erin Callahan presented item six. This is an application for final plat approval for Avalon Jubilee phase II C, and the lots along Red River. The lots are 523 thru 540 and parcels G-1A, G-1B, and G-1C, Jubilee Subdivision, Phase 2C, being a replat of lots 272 thru 289 Jubilee Subdivision, phase two and parcel G-1, Jubilee Subdivision phase 2B, situate within the San Clemente Grant in projected section 24, township 7 north, range 1 east, New Mexico principal meridian, Village of Los Lunas, Valencia County, New Mexico and is seated in District 1. There were no letters or phones received in opposition of this final plat. This final plat is in compliance. It has been recommended by P & Z to approve the final plat. Mayor Griego asked if there is anyone in the audience who would like to speak for or against the proposed ordinance – there was one (recorder did not pick up conversation – resident spoke from where he was sitting in audience). Mr. Sheldon Greer approached the podium – spoke about the traffic. Regarding the traffic, it was discussed at the preliminary plat stage the potential need for some type of traffic calming in that corridor. The easiest would be to install speed bumps – they do accomplish slowing drivers and/or islands. Mayor Griego asked to close the public hearing and Council would go back in to open meeting. MOTION: motion to close public hearing and go back in to regular meeting MOVED: Councilman Ortiz SECONDED: Councilman Romero ROLLCALL: vote of 3 (Councilman Ortiz – yes; Councilwoman Sanchez-Montoya – yes; Councilman Romero – yes) FOR AND 0AGAINST. Public hearing closed at 6:34 P.M. PUBLIC HEARING (Commenced at 6:35 P.M.) 7.FINAL PLAT APPROVAL AND ACCEPTANCE FOR MAINTENANCE OF INFRSTRUCTURE FOR LAS TERRAZAS AT FIESTA SUBDIVISION UNIT 1. Mr. Greer mentioned that the same discussion applies to this and the prior item (item 6). Both of these preliminary plats had more lots in them at the time of its approval and we’re asking for final plat tonight on a portion of those lots that were included in the preliminary plat. Mr. Greer wanted it to be on record. They are replacing existing lots. The preliminary plat contained 30 new lots, two different areas. One has 18 another has 12 lots – this plat simply contained 18 lots along Red River and subsequent final plat will include the next 12 lots, just phasing the final plat so that they can build the infrastructure in due time. Ms. Erin Callahan presented item seven. This is a final plat approval and acceptance for maintenance for Las Terrazas at Fiesta Subdivision unit 1. The legal description is for Las Terrazas at Fiesta Subdivision, Unit 1, being a replat of tract 1A-1A-2, Los Cerritos de Los Lunas Subdivision, neighborhood “A”, Phase V, situate within the San Clemente Grant in projected sections 17, 18, and 20, township 7 north, range 2 east, New Mexico Principal Meridian, Village of Los Lunas, Valencia County, New Mexico. This is in council district 2. This is a residential subdivision that is going for final plat for acceptance of road, water, and sewer infrastructure for public maintenance. Community Development has received no letters or phone calls regarding this item. The applicant is asking for acceptance of maintenance – final walk through was completed on October 17, 2016. Punch list was provided by Molzen-Corbin on October 18th which was reviewed by the Community Development Director, Christina Ainsworth, and Public Works Director, Michael Jaramillo, and was found that infrastructure is in compliance with Village standards. The Community Development recommends approval of this final plat and also recommends acceptance for maintenance of this final plat. Mayor Griego asked Council if they had any questions. Councilman Romero was concerned about some of the streets being a little narrow and also if there was going to be more multiple ways in and out of subdivision. Mr. Greer replied to Councilman Romero’s question – he went over the map and showed where access points were going in. A resident from the audience expressed his concern regarding traffic flow out of the east access. Mr. Greer replied that they have been asked, that one day if the ability arises to leave that access when the land is acquired. In phase II, there will be accesses to Highline and Los Cerritos. Mayor Griego asked if there is anyone in the audience who would like to speak for or against the final plat – there was none. Mayor Griego asked to close the public hearing and Council would go back in to open meeting. MOTION: motion to close public hearing and go back in to regular meeting MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Ortiz ROLLCALL: vote of 3 (Councilman Ortiz – yes; Councilwoman Sanchez-Montoya – yes; Councilman Romero – yes) FOR AND 0AGAINST. Public hearing closed at 6:49 P.M.