Village of Los Lunas Council Agendas\Minutes

Name: Village of Los Lunas Council Agendas\Minutes — Los Lunas, NM
Start: 2019-03-21
End: 2019-03-21
Location: Los Lunas, NM

Regular Meeting

Los Lunas, NM · March 21, 2019

Agenda Minutes

Minutes

MINUTES VILLAGE OF LOS LUNAS THURSDAY, MARCH 21, 2019 The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met Thursday, March 21, 2019 in regular session at 6:00 PM at the Council Chambers. Roll call was taken and the following were present: Mayor Charles Griego, Christopher Ortiz, Cruz Munoz and Phillip Jaramillo. Mayor: Charles Griego, Mayor Pro Tem: Christopher Ortiz Council: Gino Romero, excused Phillip Jaramillo Cruz Munoz Also present were: Gregory D. Martin, Debra Sanchez, Jim Rickey, Carmelo Rodriguez, Chris Garner, Rebekah Klein, Sandy Schauer, Lisa Valenzuela, and Rick Lopez. In accordance with Ordinance 114A, the following agenda was prepared and circulated as required: • CALL MEETING TO ORDER. • PLEDGE OF ALLEGIANCE. • APPROVAL OF AGENDA. • PUBLIC INPUT FORUM. 1. RESOLUTION 19-08 – ACCEPTANCE AND APPROVAL OF FY 2017/2018 AUDIT. 2. APPOINTMENT OF PLANNING AND ZONING COMMISSIONER – DISTRICT 2. 3. APPOINTMENT OF PLANNING AND ZONING COMMISSIONER – DISTRICT 4. 4. CONTRACT – REQUEST PERMISSION TO ENTER INTO CONTRACT FOR FINANCIAL SERVICES FOR THE VILLAGE OF LOS LUNAS (ADMINISTRATION DEPARTMENT). 5. EXECUTIVE SESSION: a) Hire Community Development Director – Community Development Department. b) Hire Finance and Administrative Services Director – Administration Department. 6. APPROVAL OF MINUTES: a. Minutes from March 7, 2019 Council Meeting. 7. ADJOURNMENT. • CALL MEETING TO ORDER. At 6:00 PM, Mayor Griego brought the meeting to order and welcomed the audience. • PLEDGE OF ALLEGIANCE. Mayor Griego asked Chris Garner to lead the Council and audience in the Pledge of Allegiance. Councilman Romero is excused this evening. • APPROVAL OF AGENDA. Mayor Griego asked if there were any changes or corrections to the council agenda – there were none. Mayor Griego asked for a motion to the council agenda. APPROVAL: Motion to approve council agenda MOVED: Councilman Ortiz SECONDED: Councilman Munoz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. • PUBLIC INPUT FORUM. Mayor Griego asked if there was anyone in the audience who wanted to speak to Council that did not have an item that was on the council agenda. Mr. Carmelo Rodriguez approached the podium – he wanted to talk about the zoning code regarding garage sales in Los Lunas. Mayor Griego asked Mr. Rodriguez to write down his concerns, give to Mr. Gregory Martin, and address before the next meeting. 1. RESOLUTION 19-08 – ACCEPTANCE AND APPROVAL OF FY 2017/2018 AUDIT. Ms. Monica Clarke presented item one. Before you, this evening is resolution 19-08 for the acceptance and approval of fiscal year 2017/2018 audit. The resolution is new this year – a new requirement by Department of Finance and Administration. Monica introduced Mr. Chris Garner – he will be going over some of the highlights of the audit. Mayor and Village Administrator were present at the exit conference. Chris went over the responsibilities as auditors for the Village. The Village received an unmodified opinion or what they call a clean opinion – the financial statements are fairly presented. This is the highest level of assurance that they can give as an auditor. Mr. Garner proceeded with the explanation of the audit. There were three findings this year – the first with cash disbursements (old contracts that had expired – these have already come to council) – these are the lowest level of findings in the State of NM. The next as Solid Waste – trashcans are not monitored (inventoried), the last finding was a late audit. Everything has been approved. Chris asked if there were any questions. Mayor thanked Monica – this is her last year (retiring). Mayor Griego asked for motion from Council. APPROVAL: Motion to approve resolution 19-08 MOVED: Councilman Jaramillo SECONDED: Councilman Munoz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 2. APPOINTMENT OF PLANNING AND ZONING COMMISSIONER – DISTRICT 2. Ms. Erin Callahan presented item two. This item is for the appointment of District 2 Commissioner – Councilman Gino Romero has recommended Terri Ulibarri. Mayor Griego asked for a motion from council. APPROVAL: Motion to approve reappointment of Terri Ulibarri MOVED: Councilman Ortiz SECONDED: Councilman Munoz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 3. APPOINTMENT OF PLANNING AND ZONING COMMISSIONER – DISTRICT 4. Ms. Erin Callahan presented item three. This item is for the appointment of District 4 Commissioner – Councilman Phillip Jaramillo has recommended the reappointment of Marcia Spencer. Mayor Griego asked for a motion from council. APPROVAL: Motion to approve reappointment of Marcia Spencer. MOVED: Councilman Jaramillo SECONDED: Councilman Munoz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 4. CONTRACT – REQUEST PERMISSION TO ENTER INTO CONTRACT FOR FINANCIAL SERVICES FOR THE VILLAGE OF LOS LUNAS (ADMINISTRATION DEPARTMENT). Councilman Cruz Munoz has a conflict of interest – he stepped down and excused himself from item four. Mr. Gregory Martin presented item four. This item is for consideration of a contract for financial services for the Village of Los Lunas. Our current Finance Officer is retiring – we have gone through the recruitment process but have not brought on the individual. In the meantime, Monica Clarke will be the contractor and will continue to provide services that we need during the interim. Mayor asked if there were any questions from council – there were none. Mayor Griego asked for a motion from council. APPROVAL: Motion to approve MOVED: Councilman Jaramillo SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 2 (Councilman Ortiz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 5. EXECUTIVE SESSION. Mayor Griego announced that the Council would be going into executive session pursuant to NMSA 1the following matters would be discussed in closed session: request to hire Community Development Director and hire Finance and Administrative Services Director. APPROVAL: Motion to go into executive session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilman Ortiz SECONDED: Councilman Jaramillo CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 6:20PM At 7:12PM, Mayor Griego asked for a motion from Council indicating that they discussed a request to hire a Community Development Director and hire a Finance and Administrative Services Director. APPROVAL: Motion to approve MOVED: Councilman Jaramillo SECONDED: Councilman Munoz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. For the position of Community Development Director – Mayor put up the name of Daniel Ungerleider. APPROVAL: Motion to approve MOVED: Councilman Ortiz SECONDED: Councilman Munoz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. For the position of Finance and Administrative Services Director – Mayor put up the name of Rebekah Klein. APPROVAL: Motion to approve MOVED: Councilman Jaramillo SECONDED: Councilman Munoz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 6. MINUTES. Mayor Griego asked if there were corrections to the council minutes of March 7, 2019 – there was none. MOTION: Motion to approve March 7, 2019 minutes MOVED: Councilman Ortiz SECONDED: Councilman Jaramillo CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 7. ADJOURNMENT. Council meeting adjourned at 7:14 PM. ______________________________________________ _____________________________________________ Gregory D. Martin, Village Administrator Charles Griego, Mayor

Agenda

VILLAGE OF LOS LUNAS REGULAR COUNCIL MEETING AGENDA THURSDAY, MARCH 21, 2019 – 6:00 PM COUNCIL CHAMBERS - 660 MAIN STREET LOS LUNAS, NM 87031 PLEASE TURN OFF OR MUTE ALL ELECTRONIC DEVICES DURING MEETING YOUR COOPERATION IS APPRECIATED • CALL MEETING TO ORDER. • PLEDGE OF ALLEGIANCE. • APPROVAL OF AGENDA. • PUBLIC INPUT FORUM. The Village of Los Lunas Council is pleased to have residents of the community take time to attend Village Council Meetings. Attendance and participation is encouraged. Individuals wishing to be heard during Public Hearing proceedings are encouraged to be prepared and will be limited to three (3) minutes in order to allow everyone the opportunity to be heard. PUBLIC COMMENTS ARE EXPECTED TO BE CONSTRUCTIVE AND DEVOID OF CHARACTER ASSASSINATION. Questions raised on non-agenda items may be answered at a later date by letter in order to facilitate proper research. Written comments are welcome and should be given to the Village Administrator prior to the start of the meeting. Written materials will not be accepted during regular agenda items in the interest of time. MONICA CLARKE 1. RESOLUTION 19-08 – ACCEPTANCE AND APPROVAL OF FY 2017/2018 AUDIT. TAB 1. ACTION REQUESTED OF COUNCIL: Approve or disapprove. BACKGROUND AND RATIONALE: Pursuant to Section 2.2.2.10.M.(4) of 2.2.2 NMAC Audit Rule 2018 Requirements for Contracting and Conducting Audits of Agencies the fiscal year 2017-18 Financial Statements must be presented to a quorum of the agency’s governing authority at a public meeting for approval in accordance with the Open Meetings Act. ERIN CALLAHAN 2. APPOINTMENT OF PLANNING AND ZONING COMMISSIONER – DISTRICT 2. TAB 2. ACTION REQUESTED OF COUNCIL: Approve or disapprove. BACKGROUND AND RATIONALE: The Municipal Code of the Village of Los Lunas calls for members of the Planning & Zoning Commission to be appointed by the Mayor and the Village Council for a period of two years (section 17.12.010 and 17.12.020). The Planning & Zoning Commissioner District 2 position is due for reappointment in accordance with the staggered term provisions. Terry Ulibarri is recommended for reappointment. ERIN CALLAHAN 3. APPOINTMENT OF PLANNING AND ZONING COMMISSIONER – DISTRICT 4. TAB 3. ACTION REQUESTED OF COUNCIL: Approve or disapprove. BACKGROUND AND RATIONALE: The Municipal Code of the Village of Los Lunas calls for members of the Planning & Zoning Commission to be appointed by the Mayor and the Village Council for a period of two years (section 17.12.010 and 17.12.020). The Planning & Zoning Commissioner District 4 position is due for reappointment in accordance with the staggered term provisions. Marcia Spencer is recommended for reappointment. GREGORY D. MARTIN 4. CONTRACT – REQUEST PERMISSION TO ENTER INTO CONTRACT FOR FINANCIAL SERVICES FOR THE VILLAGE OF LOS LUNAS (ADMINISTRATION DEPARTMENT). TAB 4. ACTION REQUESTED OF COUNCIL: Approve or disapprove. BACKGROUND AND RATIONALE: The Village Finance Officer is retiring from the Village effective March 21, 2019. In order to facilitate a smooth transition, the Administration Department is requesting to enter into a short-term contract for financial services to be performed during the period between the retirement of the current Finance Officer and the hiring and training of a new Finance and Administrative Services Director. 5. EXECUTIVE SESSION – pursuant to NMSA 1978 Section 10-15-1(H), the following matters will be discussed in closed session: TAB 5. a) Hire Community Development Director – Community Development Department. b) Hire Finance and Administrative Services Director – Administration Department. 6. APPROVAL OF MINUTES TAB 6. a) Minutes from March 7, 2019 Council Meeting. 7. ADJOURNMENT. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact the Deputy Clerk five (5) days prior to council meeting at 839-3840.

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