Village of Los Lunas Council Agendas\Minutes

MINUTES VILLAGE OF LOS LUNAS THURSDAY, JANUARY 23, 2020 The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met Thursday, January 23, 2020 in regular session at 6:00 PM at the Council Chambers. Roll call was taken and the following were present: Charles Griego, Christopher Ortiz, Cruz Munoz, Phillip Jaramillo, and Gino Romero. Mayor: Charles Griego Mayor Pro Tem: Christopher Ortiz Council: Gino Romero Phillip Jaramillo Cruz Munoz Also present were: Gregory Martin, Debra Sanchez, Sue Small, Evelyn Orona, Jim Rickey, Sandy Schauer, Donald & Anita Lucero, Frank Lopez, Jason Palumbo, Dee Palumbo, Ben Romero, Pete & Hortencia & Johnnah Torres. In accordance with Ordinance 114A, the following agenda was prepared and circulated as required: • CALL MEETING TO ORDER. • PLEDGE OF ALLEGIANCE. • APPROVAL OF AGENDA. • PUBLIC INPUT FORUM. 1. VILLAGE OF LOS LUNAS – NOTICE OF RIGHT TO INSPECT PULIC RECORDS. 2. DESIGNATED USE – 3408 HIGHWAY 47. 3. 2019 STREETS AND ZONING MAPS. 4. APPOINTMENT OF DISTRICT 2 PLANNING AND ZONING COMMISSIONER. 5. EXECUTIVE SESSION: a) Hire FT Street Laborer – Street Division / Public Works Department. b) Hire Financial Analyst – Administration Department. c) Regarding the purchase, acquisition or disposal of real property for development of tourism. 6. APPROVAL OF MINUTES: a) Minutes from January 9, 2020 Council Meeting. 7. ADJOURNMENT. • CALL MEETING TO ORDER. At 6:00 PM, Mayor Charles Griego brought the meeting to order and welcomed the audience. • PLEDGE OF ALLEGIANCE. Mayor Griego asked Ben Romero to lead the Council and audience in the Pledge of Allegiance. • APPROVAL OF AGENDA. Mayor Griego then asked if there were any changes or corrections to the council agenda – there were none. Mayor Griego asked for a motion. APPROVAL: Motion to approve council agenda. MOVED: Councilman Ortiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. • PUBLIC INPUT FORUM. Mayor Griego asked if there was anyone in the audience who wanted to speak to the Council that did not have an item on the agenda. Ms. Sue Small resides at 7 Arnold Ct. spoke about a letter recently sent to the Mayor regarding shared responsibilities concerning our natural resources here in the Village. Mayor requested that they expand more on their request. 1. VILLAGE OF LOS LUNAS – NOTICE OF RIGHT TO INSPECT PUBLIC RECORDS. Mr. Gregory D. Martin presented item 1. Presented a revised Notice of Right to Inspect Public Records with a few small changes (titles, grammar, and duplication cost from 25 cents to 50 cents). This notice complies with Public Records Act and recommended by the Attorney General’s Office. It will be posted in all Village buildings and on website. Mayor Griego asked Council if they had any comments – there were none. Mayor asked for a motion from Council. APPROVAL: Motion to approve. MOVED: Councilman Ortiz SECONDED: Councilman Munoz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 2. DESIGNATED USE – 3408 HIGHWAY 47. Item was table at the January 9, 2020 council meeting. Mayor Griego asked for a motion from Council to remove from tabled status. APPROVAL: Motion to approve. MOVED: Councilman Romero SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. Mayor Griego asked that Council recess from regular session and reconvene in a public hearing. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve MOVED: Councilman Jaramillo SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 6:08PM (Minutes on last page). Mayor Griego asked for a motion from council regarding the designated use. APPROVAL: Motion to adopt findings of Planning & Zoning Commission. MOVED: Councilman Jaramillo SECONDED: Councilman Munoz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 3. 2019 STREETS AND ZONING MAPS. Mayor Griego asked that Council recess from regular session and reconvene in a public hearing. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve MOVED: Councilman Jaramillo SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 6:16PM (Minutes on last page). Mayor Griego asked for a motion from council. APPROVAL: Motion to approve 2019 streets and zoning maps. MOVED: Councilman Ortiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 4. APPOINTMENT OF DISTRICT 2 PLANNING AND ZONING COMMISSIONER. Ms. Erin Callahan presented item 4. Community Development Department along with Councilman Gino Romero request that Mr. Ben Romero be appointed to the Planning and Zoning Commission, District 2. Mayor Griego asked for a motion from council. APPROVAL: Motion to approve Mr. Ben Romero for the position of Planning and Zoning Commissioner for District 2. MOVED: Councilman Romero SECONDED: Councilman Jaramillo CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 5. EXECUTIVE SESSION. Mayor Griego announced that the Council would be going into executive session pursuant to NMSA 1the following matters may be discussed in closed session: hire FT Street Laborer, Financial Analyst, and the purchase, acquisition or disposal of real property for development of tourism. APPROVAL: Motion to go into executive session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilman Ortiz SECONDED: Councilman Jaramillo CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 6:23PM At 7:33PM, Mayor Griego asked for a motion from Council indicating that they discussed a request to hire FT Street Laborer, Financial Analyst, and the purchase, acquisition or disposal of real property for development of tourism. APPROVAL: Motion to approve MOVED: Councilman Ortiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST For the position of Street Laborer, Mayor Griego put up the name of Joshua Best. APPROVAL: Motion to approve MOVED: Councilman Jaramillo SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Romero –yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. For the position of Financial Analyst, Mayor Griego put up the name of Landon Moya. APPROVAL: Motion to approve MOVED: Councilman Romero SECONDED: Councilman Jaramillo CARRIED: Motion passed on a vote of 4 (Councilman Romero –yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. Regarding the acquisition or disposal of real property, staff has been given direction investigate the possibility evaluate and provide information back to Council. Gregory D. Martin and Erin Callahan will provide coordination. 6. MINUTES. Mayor Griego asked if there were corrections to the council minutes of January 9, 2020 – there was none. MOTION: Motion to approve MOVED: Councilman Ortiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 7. ADJOURNMENT. Council meeting adjourned at 7:34PM. ______________________________________________ _____________________________________________ Gregory D. Martin, Village Administrator Charles Griego, Mayor  MINUTES VILLAGE OF LOS LUNAS THURSDAY, JANUARY 23, 2020 2. DESIGNATED USE – 3408 HIGHWAY 47. Ms. Erin Callahan presented item 2. This is an application for designated use permit for the property located in Subd: Land of Martin Family Tract: 79B1 & 80B1A 1.70 acres Map 72 2009 REV, with a street address of 3408 Highway 47 for the purpose of allowing a commercial concrete company storage shop and office. This property is located in council district 4 – the owners are Frank and Jennifer Lopez. Notice of public hearing was mailed to all property owners who live 300ft. of proposed application for designated use permit on November 19, 2019. Community Development received only one phone call – they were concerned about the business activity. Item was reviewed at review committee and the Police and Fire Departments noted that there could be some traffic concerns. In addition to the office, there would be a large storage building that would house concrete equipment/trucks. Community Development as well as the Planning & Zoning Commission both agreed that the designated use be approved. Mayor Griego asked Council if they had any questions – Councilman Romero asked what type of company, concrete company or storage. Erin responded it was storage for their trucks and equipment. Mr. & Mrs. Lopez approached the podium; Mr. Lopez just reiterated what Erin had just explained to Council. People think we are a Redi-Mix company, but we are not – we are a commercial concrete contractor. Mayor Griego asked the audience if they had any questions – there were none. Mayor Griego asked Council to close public hearing process and reconvene in regular session to make a decision on item two. MOTION: Motion to approve MOVED: Councilman Jaramillo SECONDED: Councilman Munoz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 6:15PM __________________________________________________ 3. 2019 STREETS AND ZONING MAPS. Ms. Erin Callahan presented item 3. This is an annual item to approve the official annual streets and zoning maps for the Village of Los Lunas. A yearly atlas was approved in order to keep a record of how the Village has changed and any zones that may have changed on any property as well as streets that may have been added as part of subdivisions. Streets are also updated when any changes are made to the map to help the Village comply with E-911 standards. Councilman Munoz asked why it was titled 2019. Erin replied, because these are the official records of the 2019 calendar year/maps. Mayor Griego asked the audience if they had any questions – there were none. Mayor Griego asked Council to close public hearing process and reconvene in regular session to make a decision on item two. MOTION: Motion to approve MOVED: Councilman Ortiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 6:15PM