Village of Los Lunas Council Agendas\Minutes

MINUTES VILLAGE OF LOS LUNAS THURSDAY, SEPTEMBER 10, 2020 The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met Thursday, September 10, 2020 in regular session at 6:00 PM at the Council Chambers. Roll call was taken and the following were present: Mayor Charles Griego, Councilman Phillip Jaramillo, Councilman Cruz Munoz, Councilmen Christopher Ortiz, and Councilman Gino Romero. Meeting was conducted and recorded through Webex.com. Mayor: Charles Griego Mayor Pro Tem: Christopher Ortiz Council: Gino Romero Phillip Jaramillo Cruz Munoz Also present were: Gregory D. Martin, Debra Sanchez, and Martin Callahan. In accordance with Ordinance 114A, the following agenda was prepared and circulated as required: 1. RESOLUTION 20-25 – ADOPTING THE 2022-2026 INFRASTRUCTURE CAPITAL IMPROVEMENT PLAN (ICIP). 2. CARES ACT SMALL BUSINESS RELIEF GRANTS. 3. EXECUTIVE SESSION: a) Hire FT Facility Maintenance Supervisor – Parks & Recreation Department. b) Hire FT Utility Billing Clerk – Administration Department. 4. APPROVAL OF MINUTES. 5. ADJOURMENT. • CALL MEETING TO ORDER. At 6:00 PM, Mayor Griego brought the meeting to order and welcomed the audience. • PLEDGE OF ALLEGIANCE. Mayor Griego asked Ms. Erin Callahan to lead the Council and WebEx participants in the Pledge of Allegiance. • APPROVAL OF AGENDA. Mayor Griego asked if there were any changes to the agenda – there were none. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve council agenda. MOVED: Councilman Ortiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 1. RESOLUTION 20-25 – ADOPTING THE 2022-2026 INFRASTRUCTURE CAPITAL IMPROVEMENT PLAN (ICIP). Ms. Amanda Tenorio presented item one. The State of New Mexico Department of Finance and Administration requires a resolution from the Governing Body that will accompany the final 2022-2026 ICIP. The recommended changes: move River Park to number six; move Indoor Aquatic Center be moved to number seven; Daniel Fernandez Recreation Center expansion moved to number eight; and street overlays moved to number ten and the top five stay the same. At this time, Greg Martin, would like to talk about the VRECC Radio Upgrades. With two new Council members, Greg wanted to go over the item with everyone. Fire Chief Gabaldon proceeded with presentation – about two years ago, we came before council asking for $6 million dollars and we were given direction to look at different avenues with the assistance of Ms. Shirley Valdez, VRECC Director. All the municipalities (Valencia County wide) put this item on their ICIP’s last year and were not funded last year. The project is to move us to from a PHF system to a 700-megahertz system. The way it works, it does not get us in to buildings – does not get us through the walls very easily. With the 700 megahertz makes it through the walls and makes it easy – better signals back to dispatch. With the current system, there are many dead areas especially for law enforcement. Ms. Shirley Valdez explained that they have been using repeaters all over – have been working off the repeaters. The radio communications has always been a problem for officers, fire and medical. To fix the radios that they currently have would cost approximately $1 million. The cost to the Village to go to the State system would cost $1.5 million. The rest of the entities would have to find their funding. Police Chief Gurule said any financial assistance would be greatly appreciated. Mayor Griego asked Fire Chief Gabaldon to go over the financials. To get the current frequencies up and running in the current system will cost $926,956.78 and to bring the Police and Fire Departments on to the 700 megahertz would cost $1.5 million and 6 cents. Greg reminded Council that they only discussing, but that the $3.2 million would go on the ICIP. It was suggested to bring back to the next council meeting. Mayor Griego asked council if they had any questions. Councilman Munoz directed his question to John Gabaldon – the Village would have to come up with the $1.5 million, which would be our portion, but if the other entities do not come up with their match, we would be the only ones who would have the system. John confirmed the Village would have the 700- megahertz system. Their current radios will work with the VHS and the 700-megahertz system and they will still will be able to communicate with the other agencies. Shirley Valdez replied that $3.2 million is being requested from all the entities that the VRECC dispatches for – she is the one that talks to all the representatives and has let them know that this is going to be a countywide effort. Councilman Romero asked if the Village could ask for the full funding ($3.2 million) and collect from the other entities. Mayor Griego replied, that he did not know – but it something to look at. Councilman Romero asked maybe talk about this item at a workshop – look at the Village budget. Councilman Jaramillo suggested splitting the amount ($3.2 million) list the $1.5 million now and the other $1.5 million in 2022. This item needs to be acted upon immediately per Council. Amanda continued with the ICIP requests – she had one new one to add from Michael Jaramillo. Michael said he wanted to add a LED Street Light Replacement for the Village. He wants to change all the light to LED – wants to do it sooner than later and will look at some grants for funding. Wants to work with PNM to seek a rate change, lower the electrical bills. Michael wants it placed before the overlay. Will be placed at item 11 on the ICIP. Amanda asked for Council approval on the ICIP, also adding the LED Street Light Replacement project to be placed at number 11; leave the VRECC Radio upgrades the same; change River Park from Utilities to Other Improvements. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve resolution 20-25 as amended. MOVED: Councilman Jaramillo SECONDED: Councilman Munoz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. Councilman Romero requested a formal workshop with Council to discuss budget, Aquatic Center, Radios, and how to fund projects. Develop a plan – top ten are a priority. Greg discussed a mini retreat/workshops. Councilman Munoz would like a set up where all the Council attend – meet in the chambers. Staff with coordinate meeting(s) for October. 2. CARES ACT SMALL BUSINESS RELIEF GRANTS. Ms. Erin Callahan presented item two. The Village has been awarded $335,475.00 of CARES Act funding towards the NM Small Business Relief Grant Program. Community Development will administer the grant application for local businesses to access the funding. Erin has collecting information from the State to put together the application for the CARES grants. This is being administered by DFA. The Village along with other municipalities were awarded funds for Village expenses. In addition to funding for administering Small Business Relief Grants for our local businesses. Staff are releasing grant information to public on Friday, September 11, 2020. Erin shared the grant document/information grant with Mayor/Council. Funds are for New Mexico owned businesses – there are approximately 129 active businesses in the Village of Los Lunas. Businesses qualify if their revenue is less than $2 million/year. Businesses with 50 or fewer FT equivalent employees in New Mexico as long as funding remains for the program. Village will be awarding a total of $250,000.00 for expenses already incurred; each applicant may request up to $10,000.00; and the Village is making every effort to ensure this funding is accessible to every business that needs it. Therefore, we will not deny any eligible grant application. If funding requests for Round 1 exceed the total $250,000.00, we will proportionately reduce each total award based on the grant’s score. The remaining $85,475.00 will be used in the second Round. Any funds left over from the first Round and the remaining $85,475.00 can be used for future expenses (payroll, reconfigurations, etc.). (For information only) 3. EXECUTIVE SESSION. Mayor Griego announced that the Council would be going into executive session pursuant to NMSA 1978 Section 10-15-1(H), the following matters may be discussed in closed session: hire Police Officers and hire FT Recycle Operator. APPROVAL: Motion to go into executive session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilman Romero SECONDED: Councilman Jaramillo CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 7:15PM Mayor Griego asked for a motion from Council to reconvene indicating that they discussed a request to hire 2-FT Police Officers and hire FT Recycle Operator. APPROVAL: Motion to approve MOVED: Councilman Ortiz SECONDED: Councilman Munoz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 7:35PM Regarding the position of FT Police Officer, Mayor Griego recommended Ms. Bianca Quintana. APPROVAL: Motion to approve MOVED: Councilman Jaramillo SECONDED: Councilman Munoz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST Regarding the position of FT Recycle Operator, Mayor Griego recommended Mr. Jesus Montoya. APPROVAL: Motion to approve MOVED: Councilman Romero SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST 4. MINUTES. Mayor Griego asked if there were corrections to the council minutes of August 13, 2020 – there were none. MOTION: Motion to approve. MOVED: Councilman Jaramillo SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. Mayor Griego asked if there were corrections to the council minutes of August 27, 2020 – there were none. MOTION: Motion to approve. MOVED: Councilman Ortiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 5. ADJOURNMENT. Council meeting adjourned at 7:39PM. ______________________________________________ _____________________________________________ Gregory D. Martin, Village Administrator Charles Griego, Mayor