Village of Los Lunas Council Agendas\Minutes

MINUTES VILLAGE OF LOS LUNAS THURSDAY, May 19, 2022 The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met virtually Thursday, May 19, 2022 in regular session at 6:00 PM. Roll call was taken and the following were present: Mayor Charles Griego, Councilman Cruz Munoz , Councilman Christopher Ortiz, Councilman James Runyon and Councilman Gino Romero. Meeting was conducted in person and recorded through Webex.com. Mayor: Charles Griego Mayor Pro Tem: Cruz Munoz Council: Gino Romero Christopher Ortiz James Runyon Also present were Gregory D. Martin, Debra Sanchez,, and Luis Brown. In accordance with Ordinance 114A, the following agenda was prepared and circulated as required: 1. RESOLUTION 22-10 – ACCEPTANCE AND APPROVAL OF FY 2021 AUDIT. 2. TRAFFIC MITIGATION AGREEMENT BETWEEN THE VILLAGE OF LOS LUNAS AND GREATER KUDU, LLC. 3. FY 2023 BUDGET REQUEST – PUBLIC WORKS DEPARTMENT. 4. FY 2023 INTERIM BUDGET. 5. EXECUTIVE SESSION: a) Discuss bargaining Strategy for Firefighters. b) Hire (30) Seasonal Summer Youth Participants – Human Resources Division / Administration Department. c) Hire (16) Summer Recreation High School Aides – Recreation Division / Parks and Recreation Department. d) Hire (5) Seasonal Summer Recreation College Aides – Recreation Division / Parks and Recreation Department. e) Hire FT Code Enforcement Supervisor – Code Enforcement Division / Community Development Department. f) Hire FT Accountant – Finance Division / Administration Department. g) Hire (3) FT Firefighters/ EMT – Fire Department. h) Hire Summer Planning Intern – Community Development Department. 6. APPROVAL OF MINUTES: a) Minutes from May 5, 2022 Council Meeting. 7. ADJOURMENT. • CALL MEETING TO ORDER. At 6:00 PM, Mayor Griego brought the meeting to order and welcomed the audience. • PLEDGE OF ALLEGIANCE. Mayor Griego asked resident to lead the Council and WebEx participants in the Pledge of Allegiance. • APPROVAL OF AGENDA. Mayor Griego announced that Councilman Romero would be late. Mayor Griego asked if there were any comments on the agenda – there were none. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve council agenda. MOVED: Councilman Ortiz SECONDED: Councilman Runyon CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Runyon – yes) FOR AND 0 AGAINST. • PUBLIC INPUT FORUM. Mayor Griego asked if there was anyone who wanted to speak to the Council who did not have an item on the agenda. Mr. Alvin Apodaca approached the podium – he wanted to bring to the attention of the Mayor and Council about the condition of the irrigation ditch behind his home. His main issue is his fence – it’s been down for a year (January 2021) – fence was encroaching property line. Continued to complain about irrigation. Claims items from property are being taken (stolen). He wants his fence back up – says Public Works promised to put it back up. Mayor Griego explained to Mr. Apodaca that he needs to have his attorney communicate with the Village attorney. He also explained that once Mr. Apodaca has settled with the conservancy, the Village will put the fence back up as discussed. 1. RESOLUTION 22-10 – ACCEPTANCE AND APPROVAL OF FY 2021 AUDIT. Mr. Rebekah Klein presented item one. Fiscal year 2021 financial statements must be presented to a quorum of the governing body at a public meeting for approval in accordance with the Open Meetings Act. Mr. Chris Garner was present – he will be giving a brief overview of the 2021 audit. This is a summary of the exit conference that was held on December 9, 2021. The Village was issued an unmodified opinion. This means that this is the highest assurance that auditors can give. The State of New Mexico requires a yellow book audit. This means that they look at six samples and look at internal controls. They look at travel, procurement, use of credit cards – there is a whole list that they have to look at as per the NM State Auditor. Management and personnel are following procedures – no findings. Records are being maintained well. Records are being maintained well and Council should feel comfortable that they are receiving accurate reports. Mayor Griego asked Council if they had any questions. Council replied that they were happy. Mayor Griego thanked Tamie, Rebekah, and all the staff involved. APPROVAL: Motion to approve resolution 22-10 MOVED: Councilman Ortiz SECONDED: Councilman Munoz CARRIED: Motion passed on a vote of 4 (Councilman Romero - yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Runyon – yes) FOR AND 0 AGAINST. 6:13PM 2. TRAFFIC MITIGATION – AGREEMENT BETWEEN THE VILLAGE OF LOS LUNAS AND GREATER KUDU, LLC. Mayor Griego commented that the agreement is between the Village of Los Lunas and the Department of Transportation and not Greater Kudu, LLC. Mr. Gregory D. Martin presented item two. This agreement is through a Traffic Mitigation Measures as the result of the Facebook or META/DATA Center project. The Village of Los Lunas, commissioned a Traffic Study regarding the impact of their project on traffic at I-25 SB and NM6. NMDOT is requiring the company to implement certain remote monitoring systems and support services for the intersections located along New Mexico State Road 6 (NM6) from Los Morros Road to Carson Drive. The remote monitoring system will consist of cellular modems, CCTV cameras, and eastbound and westbound advanced radar detectors for the east and west vehicle movements on NM6, all to be located within the NMDOT public right of ways adjacent to the foregoing intersections. The Village of Los Lunas (Village) shall design, entitle, construct, and implement the Traffic Mitigation Measures outlined within the Traffic Mitigation Agreement (TMA) within the Statement of Work, the Final Plans, and Terms and Conditions of the TMA. Greater Kudu, LLC would reimburse the Village for one hundred percent of the cost of the materials, installation and service outline within the TMA. installation of new Traffic Mitigation Measures will be owned and operated by NMDOT or until the Village maintains qualified staff to repair, replace and support the new Traffic Mitigation Measures. The cost of the project is about $675,000. This has been on our radar for the past couple of years. Mayor Griego asked Council for their decision as to the agreement from the NMDOT. APPROVAL: Motion to approve agreement MOVED: Councilman Runyon SECONDED: Councilman Munoz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Runyon – yes) FOR AND 0 AGAINST. 3. FY 2023 BUDGET REQUEST – PUBLIC WORKS DEPARTMENT. Mr. Gregory D. Martin presented item three. The Public Work Department is requesting to purchase a Vactor Truck for $542,264.00. The department is requesting a loan from within the general fund and to repay back these funds over q three (3) budget period. The Water/Sewer Fund has an excess of $3 million dollars per Rebekah. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve budget request MOVED: Councilman Romero SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Runyon – yes) FOR AND 0 AGAINST. 4. FY 2023 INTERIM BUDGET. Mr. Gregory D. Martin presented item four. New Mexico State law requires that budgets approved by the Department of Finance and Administration be made part of the minutes of he governing body. The FY 2023 interim budget is presented before the Council for their approval and submission to DFA by the deadline of June 1, 2022. Greg went over the highlights with Council. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve interim budget MOVED: Councilman Romero SECONDED: Councilman Runyon CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Runyon - yes) FOR AND 0 AGAINST 5.EXECUTIVE SESSION. Mayor Griego announced that the Council would be going into executive session pursuant to NMSA 1978 Section 10-15-1(H), the following matters may be discussed in closed session: discuss Bargaining Strategy for Firefighters; hire 30 Seasonal Summer Youth participants; hire 16 Summer Recreation High School Aides; hire 5 Seasonal Summer Recreation College Aides; hire FT Code Enforcement Supervisor; hire FT Accountant; Hire 3 FT Firefighter/EMT’s; and hire Summer Planning Intern. APPROVAL: Motion to approve MOVED: Councilman Runyon SECONDED: Councilman Munoz CARRIED: Motion passed on a vote of 4 (Councilman Romero - yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Runyon – yes) FOR AND 0 AGAINST. 6:47PM At 8:23PM, Mayor Griego asked for a motion from Council indicating that they discussed : discuss Bargaining Strategy for Firefighters; hire 30 Seasonal Summer Youth participants; hire 16 Summer Recreation High School Aides; hire 5 Seasonal Summer Recreation College Aides; hire FT Code Enforcement Supervisor; hire FT Accountant; Hire 3 FT Firefighter/EMT’s; and hire Summer Planning Intern. APPROVAL: Motion to approve MOVED: Councilman Runyon SECONDED: Councilman Munoz CARRIED: Motion passed on a vote of 4 (Councilman Romero - yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Runyon – yes) FOR AND 0 AGAINST Regarding the discussion – Bargaining Strategy for Firefighters, there was nothing to report out. APPROVAL: Motion to approve MOVED: Councilman Romero SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Runyon - yes) FOR AND 0 AGAINST Regarding the hiring of Seasonal Summer Youth participants – Mayor Griego announced that all 30 participants will be hired ( list attached to minutes). APPROVAL: Motion to approve MOVED: Councilman Runyon SECONDED: Councilman Munoz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Runyon - yes) FOR AND 0 AGAINST Regarding the hiring of Summer Recreation High School Aides – Mayor Griego announced that 19 aides would be hired (list attached to minutes). APPROVAL: Motion to approve MOVED: Councilman Munoz SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Runyon - yes) FOR AND 0 AGAINST Regarding the hiring of Seasonal Summer Recreation College Aides – Mayor Griego announced that all 5 aides would be hired (list attached to minutes). APPROVAL: Motion to approve MOVED: Councilman Runyon SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Runyon - yes) FOR AND 0 AGAINST Regarding the hiring of a FT Code Enforcement Supervisor – Mayor -Tem Munoz put up the name of Mark Aguilar. APPROVAL: Motion to approve MOVED: Councilman Ortiz SECONDED: Councilman Munoz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Runyon - yes) FOR AND 0 AGAINST Regarding the hiring of an Accountant – Mayor Griego put up the name of Cheryl Cates. APPROVAL: Motion to approve MOVED: Councilman Runyon SECONDED: Councilman Munoz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Runyon - yes) FOR AND 0 AGAINST Regarding the hiring of 3-FT Firefighter/EMT’s – Mayor Griego put up the named of Nickolis Martin. APPROVAL: Motion to approve MOVED: Councilman Romero SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Runyon - yes) FOR AND 0 AGAINST Mayor Griego put up the named of Audrianna Cordova. APPROVAL: Motion to approve MOVED: Councilman Runyon SECONDED: Councilman Munoz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Runyon - yes) FOR AND 0 AGAINST Mayor Griego put up the named of Joseph Colmenero. APPROVAL: Motion to approve MOVED: Councilman Ortiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Runyon - yes) FOR AND 0 AGAINST Regarding the hiring of a Summer Planning Intern – Mayor Griego put up the name of Ayonitoluwa Oyenuga. APPROVAL: Motion to approve MOVED: Councilman Runyon SECONDED: Councilman Munoz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Runyon - yes) FOR AND 0 AGAINST 6. MINUTES. Mayor Pro-Tem Munoz asked if there were corrections to the council minutes of May 5, 2022 Council Meeting – there were none. APPROVAL: Motion to approve MOVED: Councilman Ortiz SECONDED: Councilman Runyon CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Runyon - yes) FOR AND 0 AGAINST 7. ADJOURNMENT. Council meeting adjourned at 8:28PM. _____________________________________________ _____________________________________________ Gregory D. Martin, Village Administrator Charles Griego, Mayor