Village of Los Lunas Council Agendas\Minutes
Regular MeetingLos Lunas, NM · March 23, 2023
Minutes
MINUTES
VILLAGE OF LOS LUNAS
THURSDAY, MARCH 23, 2023
The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met Thursday, March 23, 2023,
in regular session at 6:00 PM. Roll call was taken and the following were present: Mayor Charles Griego, Councilman Christopher Ortiz,
Councilman James Runyon, Councilman, Cruz Munoz and Councilman Gino Romero were present. Meeting was conducted in person and
recorded through TEAMS.
Mayor: Charles Griego
Mayor Pro Tem: James Runyon
Council: Gino Romero
Christopher Ortiz
Cruz Munoz
Also present were Debra Sanchez, Gregory D. Martin, Luis Brown, and Craig Donahoe. In accordance with Ordinance 114A, the following
agenda was prepared and circulated as required:
1. RESOLUTION 23-02 – ACCEPTANCE AND APPROVAL OF FY 2022 AUDIT.
2. RESOLUTION 23-04 – FY 2023 BUDGET ADJUSTMENTS.
3. DESTRUCTION OF OBSOLETE FILES.
4. DISPOSAL OF FIXED ASSETS.
5. REAPPOINTMENTS OF PLANNING AND ZONING COMMISSIONERS: DISTRICT 2 AND DISTRICT 4.
6. INFRASTRUCTURE ACCEPTANCE FOR
7. VISTAS AT HUNING RANCH.
8. RFP FOR MUNICIPAL ZONING CODE UPDATE – CONSULTANT AWARD.
9. EXECUTIVE SESSION
a) Hire FT Truck Driver / Equipment Operator – Street Department / Public Works Department.
b) Hire FT Operator in Training – Wastewater Treatment Plant / Public Works Department.
c) Hire FT Wastewater Treatment Plant Supervisor - Wastewater Treatment Plant Division / Public Works
Department.
9. APPROVAL OF MINUTES:
a) Minutes from March 9. 2023, Council Meeting.
10. ADJOURMENT.
• CALL MEETING TO ORDER.
At 6:00 PM, Mayor Griego brought the meeting to order and welcomed the audience.
• PLEDGE OF ALLEGIANCE.
Mayor Griego asked Sandy Schauer to lead the Council and TEAMS participants in the Pledge of Allegiance.
• APPROVAL OF AGENDA.
Mayor Griego asked if there were any changes to the agenda – there were none. The mayor asked council for a motion.
APPROVAL: Motion to approve agenda as presented.
MOVED: Councilman Ortiz
SECONDED: Councilman Romero
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Runyon – yes,
Councilman Munoz - yes) FOR AND 0 AGAINST.
• PUBLIC INPUT FORUM.
None.
1. RESOLUTION 23-02 – ACCEPTANCE AND APPROVAL OF FY 2023 AUDIT.
Ms. Cheryl Cates present item one and introduced Mr. Chris Garner who would be making the audit presentation. Mr. Garner presented the
2022 Audit Results to the Mayor/Council and public. Financial statements were presented fairly in accordance with accounting principles /
clean opinion. Other reports – team is doing a good job, no difficulties encountered during their audit, no disagreement with management,
not aware of any significant accounting or auditing matters for which management consulted with other accountants, and there were no
findings. Assets for the Village increased approximately $35 million. Reasons for increase relates to cash increasing $13 million and capital
assets increased $26 million in FY22. Mayor Griego was very pleased with the audit report. Mayor Griego asked if there were any questions
from council – all of them were very happy for the clean audit. Mayor Griego asked for a motion from Council.
APPROVAL: motion to approve resolution 23-02.
MOVED: Councilman Runyon
SECONDED: Councilman Munoz
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Runyon – yes,
Councilman Munoz - yes) FOR AND 0 AGAINST.
2. RESOLUTION 23-04 – FY 2023 BUDGET ADJUSTMENTS.
Mr. Gregory D. Martin and Ms. Cheryl Cates presented item two. An interim budget review of expenditures and revenue accounts for FY
2023 requires department budget increases and decreases due to change in revenue estimates and expenditures. Mayor Griego asked for a
motion from Council regarding item two.
APPROVAL: Motion to approve resolution 23-04.
MOVED: Councilman Ortiz
SECONDED: Councilman Romero
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Runyon – yes,
Councilman Munoz - yes) FOR AND 0 AGAINST.
3. DESTRUCTION OF OBSOLETE FILES.
Mr. Gregory D. Martin presented item three. In accordance with the Village records retention regulations, staff is requesting permission to
destroy the following outdate/obsolete files: state statue 18.01.001 / non-record materials 1996-2004, state statue 18.01.002 /
administrative files (manager/department head) 1996-2004, and state statue 18.01.004 / administrative reference files (non-executive
levels) 1996-2004. Mayor Griego asked for a motion regarding item three.
APPROVAL: Motion to approve.
MOVED: Councilman Romero
SECONDED: Councilman Munoz
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Runyon – yes,
Councilman Munoz - yes) FOR AND 0 AGAINST.
4. DISPOSAL OF FIXED ASSETS.
Mr. Michael Jaramillo presented item four. Pursuant to Section 13-6-1 NMSA 1978 Disposition of obsolete, worn-out or unusable tangible
personal property, the disposal of fixed assets must be approved by the governing authority. The assets to be disposed of are worn-out,
unusable or obsolete to the extent that each item is no longer economical or safe for continued use by the Village of Los Lunas. The current
resale value of each of these items is below $5,000.00. The items listed on the “Disposal Listing of Fixed Assets” are not used, broken or have
been deemed a total loss in the insurance claim process. Mayor Griego asked for a motion from Council.
APPROVAL: Motion to approve
MOVED: Councilman Ortiz
SECONDED: Councilman Runyon
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Runyon – yes,
Councilman Munoz - yes) FOR AND 0 AGAINST.
5. REAPPOIIIIIIITMENTS OF PLANNING AND ZONING COMMISSIONERS: DISTRICT 2 AD DISTRICT 4.
Ms. Erin Callahan presented item five. Los Lunas Planning and Zoning Commission Districts 2 & 4 are due for reappointment, per Municipal
Code Section 2.36.020. Both current Commissioners are recommended for reappointment – Mayor Griego asked Councilman Romero for his
recommendation.
APPROVAL: Motion to approve Andy Gomez / District 2
MOVED: Councilman Romero
SECONDED: Councilman Munoz
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Runyon – yes,
Councilman Munoz - yes) FOR AND 0 AGAINST.
Mayor Griego asked Councilman Runyon for his recommendation.
APPROVAL: Motion to approve Marcie Spencer
MOVED: Councilman Munoz
SECONDED: Councilman Runyon
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Runyon – yes,
Councilman Munoz - yes) FOR AND 0 AGAINST.
6. INFRASTRUCTURE ACCEPTANCE FOR VISTAS AT HUNING RANCH.
Ms. Erin Callahan presented item six. Eric Berman, representing LGI Homes New Mexico LLC, has requested infrastructure acceptance for
maintenance for the Vistas at Huning Ranch Subdivision. The property is located north of Sundance St SW and west of Huning Ranch West
Loop SW. The HOA will manage the drainage pond. Mayor Griego asked for a motion from Council.
APPROVAL: Motion to approve as presented by staff.
MOVED: Councilman Ortiz
SECONDED: Councilman Munoz
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Runyon – yes,
Councilman Munoz - yes) FOR AND 0 AGAINST.
7. RFP FOR MUNICIPAL ZONING CODE UPDATE – CONSULTANT AWARD.
Ms. Erin Callahan presented item seven. The Community Development Department issued a Request for Proposal on January 30, 2023,
seeking a qualified consultant with working knowledge and experience in local-level land use planning and zoning in New Mexico to prepare
a revision of the municipal zoning code. The zoning code has not had a substantive update since 2001 and has become challenging to
navigate and inconsistent with community needs established in the 2040 Comprehensive Plan. The RFP generated three responses from
consultants. Consensus Planning had 87 points and a low bid of $63,141.50. they have been used before by the Village. Mayor Griego asked
for a motion from Council.
APPROVAL: Motion to approve low bid from Consensus Planning - $63,141.50.
MOVED: Councilman Ortiz
SECONDED: Councilman Munoz
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Runyon – yes,
Councilman Munoz - yes) FOR AND 0 AGAINST.
8.EXECUTIVE SESSION.
Mayor Griego announced that the Council would be going into executive session pursuant to NMSA 1978 Section 10-15-1(H), the following
matter may be discussed in closed session: hiring of a FT Truck Driver/Equipment Operator, hiring of a FT Operator in Training, and hiring
of a FT Wastewater Treatment Supervisor.
APPROVAL: Motion to adjourn into executive session
MOVED: Councilman Romero
SECONDED: Councilman Runyon
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Runyon – yes,
Councilman Munoz -yes) FOR AND 0 AGAINST. 6:43PM
At 7:16PM, Mayor Griego asked for a motion from Council indicating that they discussed the hiring of a FT Truck Driver/Equipment
Operator, hiring of a FT Operator in Training (this item was withdrawn – applicant withdrew application), and hiring of a FT Wastewater
Treatment Supervisor.
APPROVAL: Motion to approve
MOVED: Councilman Ortiz
SECONDED: Councilman Runyon
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Runyon – yes,
Councilman Munoz - yes) FOR AND 0 AGAINST.
Regarding the hiring of a FT Truck Driver/Equipment Operator, Mayor Griego put up the name of Thomas Ortega.
APPROVAL: Motion to approve
MOVED: Councilman Ortiz
SECONDED: Councilman Romero
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Runyon – yes,
Councilman Munoz - yes) FOR AND 0 AGAINST.
Regarding the hiring of a FT Wastewater Treatment Supervisor, Mayor Griego put up the name of Andres Montoya.
APPROVAL: Motion to approve
MOVED: Councilman Runyon
SECONDED: Councilman Munoz
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Runyon – yes,
Councilman Munoz - yes) FOR AND 0 AGAINST.
9. MINUTES.
Mayor Griego asked if there were corrections to the council minutes of the March 9, 2023, Council Meeting – there were none.
APPROVAL: Motion to approve
MOVED: Councilman Ortiz
SECONDED: Councilman Romero
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Runyon –yes,
Councilman Munoz - yes) FOR AND 0 AGAINST.
10. ADJOURNMENT.
Council meeting adjourned at 7:30PM.
_____________________________________________ _____________________________________________
Gregory D. Martin, Village Administrator Charles Griego, Mayor
Agenda
VILLAGE OF LOS LUNAS
REGULAR COUNCIL MEETING AGENDA
THURSDAY, MARCH 23, 2023 – 6:00PM
COUNCIL CHAMBERS – 660 MAIN STREET
LOS LUNAS, NM 87031
ATTENTION:
While we are complying and following NMDOH guidelines - we are now conducting council meetings in the Council Chambers
located in the Administration Building. We are also streaming our meetings live via TEAMS. You may connect with codes that are
available on our website (www.loslunasnm.gov) and/or https://www.loslunasnm.gov/meeting.
Please note: Social distancing will still be practiced.
PLEASE TURN OFF OR MUTE ALL ELECTRONIC DEVICES DURING MEETING YOUR COOPERATION IS APPRECIATED
The Village of Los Lunas Council is pleased to have residents of the community take time to attend Village Council Meetings. Attendance and
participation is encouraged. Individuals wishing to be heard during Public Hearing proceedings are encouraged to be prepared and will be limited
to three (3) minutes in order to allow everyone the opportunity to be heard. PUBLIC COMMENTS ARE EXPECTED TO BE CONSTRUCTIVE AND
DEVOID OF CHARACTER ASSASSINATION. Questions raised on non-agenda items may be answered at a later date by letter in order to facilitate
proper research. Written comments are welcome and should be given to the Village Administrator prior to the start of the meeting. Written
materials will not be accepted during regular agenda items in the interest of time
♦ CALL MEETING TO ORDER.
♦ PLEDGE OF ALLEGIANCE.
♦ APPROVAL OF AGENDA.
♦ PUBLIC INPUT FORUM.
CHERYL CATES 1. RESOLUTION 23-02 – ACCEPTANCE AND APPROVAL OF FY 2022 AUDIT.
CHRIS GARNER TAB 1.
ACTION REQUESTED OF COUNCIL:
Approve or disapprove.
BACKGROUND AND RATIONALE:
Pursuant to Section 2.2.2.10.M.(4) of 2.2.2 NMAC Audit Rule 2021 Requirements for Contracting and Conducting
Audits of Agencies the Fiscal Year 2022 Financial Statements must be presented to a quorum of the agency’s
governing authority at a public meeting for approval in accordance with the Open Meetings Act.
GREGORY D. MARTIN 2. RESOLUTION 23-04 – FY 2023 BUDGET ADJUSTMENTS.
TAB 2.
ACTION REQUESTED OF COUNCIL:
Approve or disapprove.
BACKGROUND AND RATIONALE:
An interim budget review of expenditure and revenue accounts for FY 2023 requires department budget
increases and decreases due to changes in revenue estimates and expenditures.
GREGORY D. MARTIN 3. DESTRUCTION OF OBSOLETE FILES.
TAB 3.
ACTION REQUESTED OF COUNCIL:
Approve or disapprove.
BACKGROUND AND RATIONALE:
In accordance with Village records retention and destruction regulations, staff is requesting permission to
destroy the following outdated/obsolete files:
State statue 18.01.001 – Non-record materials. 1996-2004
State statue 18.01.002 – Administrative Files (manager/department head), 1996-2004.
State statue 18.01.004 – Administrative Reference Files (non-executive levels), 1996-2004.
MICHAEL JARAMILLO 4. DISPOSAL OF FIXED ASSETS.
TAB 4.
ACTION REQUESTED OF COUNCIL:
Approve or disapprove.
BACKGROUND AND RATIONALE:
Pursuant to Section 13-6-1 NMSA 1978 Disposition of obsolete, worn-out or unusable tangible personal
property, the disposal of fixed assets must be approved by the governing authority. The assets to be disposed of
are worn-out, unusable or obsolete to the extent that each item is no longer economical or safe for continued use
by the Village of Los Lunas. The current resale value of each of these items is below $5,000.00. The items listed
on the “Disposal Listing of Fixed Assets” are not used, broken or have been deemed a total loss in the insurance
claim process.
ERIN CALLAHAN 5. REAPPOINTMENTS OF PLANNING AND ZONING COMMISSIONERS: DISTRICT 2 AND DISTRICT 4.
TAB 5.
ACTION REQUESTED OF COUNCIL:
Approve or disapprove.
BACKGROUND AND RATIONALE:
Los Lunas Planning and Zoning Commission Districts 2 & 4 are due for reappointment, per Municipal Code
Section 2.36.020. Both current Commissioners are recommended for reappointment:
District 2: Andy Gomez
District 4: Marcia Spencer
ERIN CALLHAN 6. INFRASTRUCTURE ACCEPTANCE FOR VISTS AT HUNING RANCH.
TAB 6.
ACTION REQUESTED OF COUNCIL:
Approve or disapprove.
BACKGROUND AND RATIONALE:
Eric Berman, representing LGI Homes New Mexico LLC, has requested infrastructure acceptance for
maintenance for the Vistas at Huning Ranch Subdivision. The property is located north of Sundance St SW and
west of Huning Ranch West Loop SW.
ERIN CALLAHAN 7. RFP FOR MUNICIPAL ZONING CODE UPDATE – CONSULTANT AWARD.
TAB 7.
ACTION REQUESTED OF COUNCIL:
Approve or disapprove.
BACKGROUND AND RATIONALE:
The Community Development Department issued a Request for Proposal on January 30, 2023, seeking a
qualified consultant with working knowledge and experience in local-level land use planning and zoning in New
Mexico to prepare a revision of the municipal zoning code. The zoning code has not had a substantive update
since 2001 and has become challenging to navigate and inconsistent with community needs established in the
2040 Comprehensive Plan.
The RFP generated responses from three consultants. Responses are shown below, ranked by their score from
the review committee.
Consultant Total Points (100 possible) Proposed Cost
Consensus Planning 87 points (average) $63,141.50
Wilson & Company 81 points (average) $109,885.79
Dekker, Perich, & Sabatini 80 points (average) $145,563.00
8. EXECUTIVE SESSION – pursuant to NMSA 1978 Section §10-15-1(H), the following matters may be
discussed in closed session:
TAB 8.
a) Hire FT Truck Driver/Equipment Operator – Street Division / Public Works Department.
b) Hire FT Operator in Training – Wastewater Treatment Plant Division / Public Works Department.
c) Hire FT Wastewater Treatment Plant Supervisor – Wastewater Treatment Plant Division / Public
Works Department.
9. APPROVAL OF MINUTES.
TAB 9.
a) Minutes from March 9, 2023, Council Meeting.
10. ADJOURNMENT.
If you are an individual with a disability who needs a reader, ampli�ier, quali�ied sign language interpreter, or any other form of
auxiliary aid or service to attend or participate in the hearing or meeting, please contact the Deputy Clerk �ive (5) days prior to
council meeting at 839-3840.
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