Village of Los Lunas Council Agendas\Minutes

VILLAGE OF LOS LUNAS REGULAR COUNCIL MEETING AGENDA THURSDAY, SEPTEMBER 4, 2025 – 6:00 P.M. COUNCIL CHAMBERS – 660 MAIN STREET LOS LUNAS, NM 87031 ATTENTION: Village Council meetings are also streamed live via Microsoft TEAMS. You may connect with codes that are available on our website (www.loslunasnm.gov) and/or https://www.loslunasnm.gov/meeting. PLEASE TURN OFF OR MUTE ALL ELECTRONIC DEVICES DURING THE MEETING. YOUR COOPERATION IS APPRECIATED. The Village of Los Lunas Council is pleased to have residents of the community take time to attend Village Council Meetings. Attendance and participation is encouraged. Individuals wishing to be heard during Public Input and Public Hearing proceedings are encouraged to be prepared and will be limited to three (3) minutes in order to allow everyone the opportunity to be heard. PUBLIC COMMENTS ARE EXPECTED TO BE CONSTRUCTIVE AND DEVOID OF CHARACTER ASSASSINATION. Questions raised on non-agenda items may be answered at a later date in order to facilitate proper research. Written comments are welcome and should be given to the Village Administrator prior to the start of the meeting. Written materials will not be accepted during regular agenda items in the interest of time. ∗ CALL MEETING TO ORDER. ∗ PLEDGE OF ALLEGIANCE. ∗ PUBLIC INPUT FORUM. VICTORIA ARCHULETA 1. ECONOMIC DEVELOPMENT STRATEGIC PLAN AWARD. TAB 1. ACTION REQUESTED OF COUNCIL: Approve or disapprove. BACKGROUND AND RATIONALE: The Village of Los Lunas economic development division is requesting the approval of award to contractor for professional services of an economic development strategic plan. 2. EXECUTIVE SESSION – pursuant to NMSA 1978 Section §10-15-1(H), the following matters may be discussed in closed session: TAB 2. a) Hire Planning Intern – Community Development Department. 3. APPROVAL OF MINUTES. TAB 3. a) Minutes from August 21, 2025, Council Meeting. 6. ADJOURNMENT. If you are an individual with a disability who needs a reader, ampli�ier, quali�ied sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact the Deputy Clerk �ive (5) days prior to council meeting at 839-3840.  INTERNAL AGENDA REQUEST FORM DATE OF COUNCIL MEETING _Thursday, September 4, 2025__ (AGENDA REQUESTS ARE DUE TUESDAY @ NOON ONE WEEK PRIOR TO COUNCIL MEETING) AGENDA TITLE: Economic Development Strategic Plan Award ACTION REQUESTED OF COUNCIL: Approve or Disapprove BACKGROUND AND RATIONALE: The Village of Los Lunas economic development division is requesting the approval of award to contractor for professional services of an economic development strategic plan. PRESENTER(S): ____Victoria Archuleta, Senior Economic Developer____________  Village of Los Lunas Economic Development Division REQUEST FOR PROPOSALS FOR PROFESSIONAL SERVICES ECONOMIC DEVELOPMENT STRATEGIC PLAN DATE ISSUED: Thursday, June 26, 2025, 8:00am DATE DUE: Thursday, August 7, 2025, 4:00pm Village of Los Lunas 660 Main St. NW Los Lunas, New Mexico 87031 Village of Los Lunas Economic Development Strategic Plan Introduction: The Village of Los Lunas, originally established as a small agricultural community within the Rio Grande Valley of Central New Mexico, has grown significantly since its incorporation in 1928. Now home to over 19,000 residents, it is one of New Mexico’s fastest-growing municipalities, experiencing rapid development ranging from single- family residential neighborhoods to large-scale industrial facilities. To support this growth and shape its future economy, the Village is seeking proposals from qualified consultants to develop a comprehensive Economic Development Strategic Plan. With a rising population, a strong industrial and logistics base, and shifting live-work dynamics, the Village aims to position itself as a premier destination for innovation, job creation, and strategic investment. General Information: In July 2022, the Village of Los Lunas Council adopted the 2040 Comprehensive Plan. However, in its original adoption, a strategic economic development plan was not included. This Strategic Plan will build upon the Village’s 2040 Comprehensive Plan and other local/regional efforts. It should align community needs with realistic, data-driven strategies to foster equitable economic growth. The final plan will provide a 5-year and 10-year roadmap for economic development that is ambitious yet achievable. Project Scope: The Village of Los Lunas seeks a qualified consultant with working knowledge and experience in local level economic development strategic planning. The selected consultant will develop a data-driven Economic Development Strategic Plan for the Village of Los Lunas. This includes a discovery phase to assess existing assets, a robust stakeholder engagement process with community roundtables, a comprehensive SWOT and opportunity analysis, and a strategic implementation roadmap. Key focus areas include workforce development, transportation, site readiness, industry growth, and identifying gaps. The final plan will outline 5- and 10-year goals with measurable metrics for tracking progress. The qualified consultant should address the following: Key Issues: 1. Discovery Phase: • Review of existing plans, policies, and studies. • Community profile and baseline economic assessment. • Inventory of economic assets and key industry clusters. 2. Stakeholder Engagement: • Interviews, surveys, and roundtables with stakeholders including residents, business leaders, elected officials, educational institutions, and economic development partners. • At least three (3) community roundtables to gather diverse perspectives. 3. Opportunity and Gap Analysis: • SWOT analysis (Strengths, Weaknesses, Opportunities, Threats). Village of Los Lunas Economic Development Strategic Plan  • Analysis of current economic drivers, employment trends, talent pipelines, transportation and site availability. • Identification of barriers to growth and underutilized assets. 4. Strategic Goals and Implementation: • Clear goals and objectives for business retention, expansion, and attraction. • Strategies for key sectors such as clean energy, technology, advanced manufacturing, bioscience, and logistics. • Workforce development alignment and talent retention strategies. • Metrics and KPIs to measure progress. • Implementation roadmap with timelines, responsible parties, and funding strategies. Anticipated Tasks (may include, but not limited to): • Kick-off presentation and project workplan • Community engagement summary and findings report • Draft and final SWOT and opportunity analysis • Preliminary draft strategic plan (5- and 10-year outlook) • Final Economic Development Strategic Plan including: • Vision, mission, and guiding principles • Strategic priorities and actions • Monitoring and evaluation framework • Develop a preliminary draft that is consistent with current trends and promotes the goals of the 2040 Comprehensive Plan that is also easy to read, comprehend, and administer. • Develop a finalized copy of the Economic Development Strategic Plan. • Provide Final presentation findings and finalized plan to Village Council. Resources: • Village of Los Lunas Planning Documents (2040 Comp Plan and Area Plans) • Village of Los Lunas Community Interactive Map • Village of Los Lunas Economic Development Division Village of Los Lunas Economic Development Strategic Plan Project Timeline: The duration of the project will be approximately 6–8 months from the contract award date. Consultants may propose a modified schedule based on their methodology. The Village has developed a tentative schedule for the Economic Development Strategic Plan that includes two phases: the "Pre-contract Award: RFP Period" and the "Contract Awarded: Project Period." The pre-contract schedule includes the release of the RFP, question period, proposal submission deadline, and contract award. The Village anticipates awarding the contract in July 2025 with a total project duration of approximately 6 to 8 months. The schedule may be revised based on consultant recommendations or other external factors. PRE-CONTRACT AWARD: RFP PERIOD Event Date Time RFP Posted Thursday, June 26, 2025 8:00am Question Submittal Thursday, July 3, 2025 4:00pm Question Response Friday, July 11, 2025 8:00am Proposal Due Thursday, August 7, 2025 4:00pm Bid Opening Friday, August 8, 2025 9:00am Village Council Chambers Selection Committee Evaluation Mon, August 11- Fri, Aug 15, 2025 TBD Village Council Consultant Decision Thursday, September 4, 2025 6:00pm Village of Los Lunas Economic Development Strategic Plan Submittal Requirements: Content: • Section I - Cover Letter/Executive Summary: o In no more than two pages, provide a summary of the consultant's experience, qualifications, and the advantages of selecting the consultant. • Section II - Project Approach and Work Plan: o Provide a concise description of the methodology for public outreach, research, and addressing the key issues listed in the project scope. In addition, provide a tentative schedule should it differ from the proposed schedule above. • Section III - Consultant Team Information: o Provide a detailed company profile and background information for the project manager and essential consultants on the project team. • Section IV - Work Examples: o Summarize at least two relevant strategic planning projects your firm has completed. • Section V - Budget Breakdown: o Provide a breakdown of personnel, primary tasks, estimated hours, and other associated costs. Submittal Instructions: To submit a proposal via mail or in person, please deliver five (5) printed and sealed copies to: Village of Los Lunas Economic Development Division Attn: Victoria Archuleta 660 Main St. NW Los Lunas, New Mexico 87031 Clearly mark: Village of Los Lunas Economic Development Strategic Plan RFP – (Consultant Name) Proposals must be received by Thursday, August 7, 2025, at 4:00 p.m. MST Public Proposal Unsealing: Village of Los Lunas Council Chambers 660 Main St NW Los Lunas, NM 87031 Proposals will be unsealed at 9:00am Friday, August 8th, 2025 The designated contact for this RFP is Victoria Archuleta, Senior Economic Developer. Questions concerning any section of the RFP will only be accepted in writing via email and shall be directed to Victoria Archuleta at archuletav@loslunasnm.gov. All responses will be posted on the Village's website, www.loslunasnm.gov/ Bids.aspx, and will become an addendum to the RFP. In addition, the Village will post updates by the date listed in the "Project Timeline" table; it is the responsibility of the consultant to check the Village website for updates. Village of Los Lunas Economic Development Strategic Plan Consultant Selection: All proposals submitted by the deadline will be reviewed by Village staff. Each submission will be evaluated based on the following criteria: consultant's experience, methodology, and cost of services. Finalist interviews may be scheduled to assist in the selection process, after which the Village staff will negotiate a Professional Services Contract with the final selection. Should the Village be unable to reach an agreement, the Village will initiate negotiations with other qualified finalists until a satisfactory agreement has been reached. The Village reserves the right to accept any complete proposal and award the contract, postpone acceptance or award of the contract, reject any and all proposals and readvertise the request for proposal, or negotiate a partial project scope, whichever situation best serves the interest of the Village. Scoring Criteria Matrix: Criteria Points Available Points Received Consultant’s Experience - Team 15 Consultant’s Experience - Similar Projects 25 Methodology 30 Cost of Services 30 Total /100 Legal: 1. Campaign Contribution Disclosure Form. The Procurement Code, Sections 13-1-1 through 13-1-199 NMSA 1978, imposes civil and original penalties for its violation. In addition, the New Mexico Criminal Statutes impose felony penalties for illegal bribes, gratuities, and kickbacks. Section 13-1-191.1 NMSA 1978 requires prospective contractors to complete a standard campaign contribution disclosure form and submit it to the agency as part of the competitive sealed proposal. 2. Protests. Any protest by an Offeror must be timely submitted and in conformance with §13-1-172, NMSA 1978 and applicable procurement regulations. As a Protest Manager has been named in this Request for Proposals, pursuant to §13-1-172, NMSA 1978, ONLY protests delivered directly to the Protest Manager in writing and in a timely fashion will be considered to have been submitted properly and in accordance with statute, rule, and this Request for Proposals. The 15 calendar day protest period shall begin on the day following the notice of award of contract(s) and will end at 5:00 pm MST/MDT on the 15th day. Protests must be written and must include the name and address of the protestor and the request for proposal number. It must also contain a statement of the grounds for protest including appropriate supporting exhibits and it must specify the ruling requested from the party listed below. The protest must be delivered to: Village of Los Lunas Economic Development Division Attn: 660 Main St. NW Los Lunas, New Mexico 87031 Clearly marked: Village of Los Lunas Zoning Code Update RFP Protest – (Consultant Name) 3. Incurring Cost. Any cost incurred by the potential Offeror in preparation, transmittal, and/or presentation of any proposal or material submitted in response to this RFP shall be borne solely by the Offeror. Any cost Village of Los Lunas Economic Development Strategic Plan incurred by the Offeror for set up and demonstration of the proposed equipment and/or system shall be borne solely by the Offeror. 4. Prime Consultant Responsibility. Any contractual agreement that may result from this RFP shall specify that the prime consultant is solely responsible for fulfillment of all requirements of the contractual agreement with the Village which may derive from this RFP. The Village entering into a contractual agreement with a vendor will make payments to only the prime consultant. 5. Subcontractors/Consent. The use of subcontractors is not allowed. The prime consultant shall be wholly responsible for the entire performance of the contractual agreement whether or not subcontractors are used. Additionally, the prime consultant must receive approval, in writing, from The Village awarding any resultant contract before any subcontractor is used during the term of this agreement. 6. Amended Proposals. An Offeror may submit an amended proposal before the deadline for receipt of proposals. Such amended proposals must be complete replacements for a previously submitted proposal and must be clearly identified as such in the transmittal letter. The Village or the Central Purchasing Office personnel will not merge, collate, or assemble proposal materials. 7. Offeror’s Rights to Withdraw Proposal. Offerors will be allowed to withdraw their proposals at any time prior to the deadline for receipt of proposals. The Offeror must submit a written withdrawal request addressed to the Central Purchasing Office and the Procurement Manager and signed by the Offeror’s duly authorized representative. The approval or denial of withdrawal requests received after the deadline for receipt of the proposals is governed by the applicable procurement regulations. 8. Disclosure of Proposal Contents. The contents of all submitted proposals will be kept confidential until the final award has been completed by The City. At that time, all proposals and documents pertaining to the proposals will be available for public inspection, except for proprietary or confidential material as follows: a. Proprietary and Confidential information is restricted to: 1. confidential financial information concerning the Offeror’s organization; and 2. information that qualifies as a trade secret in accordance with the Uniform Trade Secrets Act, §§57-3A-1 through 57-3A-7. If a request is received for disclosure of proprietary or confidential materials, the Village Attorney and the Chief Procurement Officer shall examine the request and make a written determination that specifies which portions of the proposal should be disclosed. Unless the Offeror takes legal action to prevent the disclosure, the proposal will be so disclosed. The proposal shall be open to public inspection subject to any continuing prohibition on the disclosure of proprietary or confidential information. 9. No Obligation. This RFP in no manner obligates The Village or any of its departments to the use of any Offeror’s services until a valid written contract is awarded and approved by appropriate authorities. 10. Termination. This RFP may be canceled at any time and any and all proposals may be rejected in whole or in part when the Village determines such action to be in the best interest of the Village of Los Lunas. Village of Los Lunas Economic Development Strategic Plan 11. Sufficient Appropriation. Any contract awarded as a result of this RFP process may be terminated if sufficient appropriations or authorizations do not exist. Such terminations will be affected by sending written notice to the consultant. The Department’s decision as to whether sufficient appropriations and authorizations are available will be accepted by the consultant as final. 12. Legal Review. The Village requires that all Offerors agree to be bound by the General Requirements contained in this RFP. Any Offeror’s concerns must be promptly submitted in writing to the attention of the Central Purchasing Office and the Procurement Manager. 13. Governing Law. This RFP and any agreement with an Offeror which may result from this procurement shall be governed by the laws of the State of New Mexico. 14. Basis for Proposal. Only information supplied in writing by the Central Purchasing Office and the Procurement Manager or contained in this RFP shall be used as the basis for the preparation of Offeror proposals. 15. Offeror Qualifications. The Evaluation Committee may make such investigations necessary to determine the ability of the potential Offeror to adhere to the requirements specified within this RFP. The Evaluation Committee will reject the proposal of any potential Offeror who is not a Responsible Offeror or fails to submit a Responsive Offer as defined in §13-1-83 and §13-1-85, NMSA 1978. 16. Right to Waive Minor Irregularities. The Evaluation Committee, upon approval from the Chief Procurement Officer, reserves the right to waive minor irregularities, as defined in Section I.F.23. The Evaluation Committee also reserves the right to waive mandatory requirements, provided that all of the otherwise responsive proposals failed to meet the same mandatory requirements and the failure to do so does not otherwise materially affect the procurement. This right is at the sole discretion of the Evaluation Committee. 17. Change in Consultant Representatives. The Village reserves the right to require a change in consultant representatives if the assigned representative(s) is (are) not, in the opinion of The Village, adequately meeting the needs of The Village. 18. Village Rights. The Village in agreement with the Evaluation Committee reserves the right to accept all or a portion of a potential Offeror’s proposal. 19. Right to Publish. Throughout the duration of this procurement process and contract term, Offerors and consultants must secure from The Village written approval prior to the release of any information that pertains to the potential work or activities covered by this procurement and/or Village City contracts deriving from this procurement. Failure to adhere to this requirement may result in disqualification of the Offeror’s proposal or removal from the contract. 20. Ownership of Proposals. All documents submitted in response to the RFP shall become property of The Village. If the RFP is cancelled, all responses received shall be destroyed by the Central Purchasing Office unless the Offeror either picks up, or arranges for pick-up, the materials within three (3) business days of notification of the cancellation. Offeror is responsible for all costs involved in return mailing/shipping of proposals. 21. Confidentiality. Any confidential information provided to, or developed by, the consultant in the performance of the contract resulting from this RFP shall be kept confidential and shall not be made available to any individual or organization by the consultant without the prior written approval of The Village. The Consultant(s) agrees to protect the confidentiality of all confidential information and not to publish or disclose such information to any third party without The Village’s written permission. Village of Los Lunas Economic Development Strategic Plan 22. Disclosure Regarding Responsibility. A. Any prospective Contractor and any of its principals who enter into a contract greater than sixty thousand dollars ($60,000.00) with any state agency or local public body for professional services, tangible personal property, services or construction agrees to disclose whether the Contractor, or any principal of the Contractor’s company: 1. is presently debarred, suspended, proposed for debarment, or declared ineligible for award of contract by any federal entity, state agency or local public body. 2. has within a three-year period preceding this offer been convicted in a criminal matter or had a civil judgment rendered against them for: a. the commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state or local) contract or subcontract. b. violation of Federal or state antitrust statutes related to the submission of offers; or c. the commission in any federal or state jurisdiction of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, violation of Federal criminal tax law, or receiving stolen property. 3. is presently indicted for, or otherwise criminally or civilly charged by any (federal state or local) government entity with the commission of any of the offenses enumerated in paragraph A of this disclosure. 4. has, preceding this offer, been notified of any delinquent Federal or state taxes in an amount that exceeds $3,000.00 of which the liability remains unsatisfied. Taxes are considered delinquent if the following criteria apply. a. The tax liability is finally determined. The liability is finally determined if it has been assessed. Liability is not finally determined if there is a pending administrative or judicial challenge. In the case of a judicial challenge of liability, the liability is not finally determined until all judicial appeal rights have been exhausted. b. The taxpayer is delinquent in making payments. A taxpayer is delinquent if the taxpayer has failed to pay the tax liability when full payment was due and required. A taxpayer is not delinquent in cases where enforced collection action is precluded. c. Have within a three-year period preceding this offer, had one or more contracts terminated for default by any federal or state agency or local public body.) B. Principal, for the purpose of this disclosure, means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity or related entity. C. The Contractor shall provide immediate written notice to the Chief Procurement Officer or other party to this Agreement if, at any time during the term of this Agreement, the Contractor learns that the Contractor’s disclosure was at any time erroneous or became erroneous by reason of changed circumstances. D. A disclosure that any of the items in this requirement exist will not necessarily result in termination of this Agreement. However, the disclosure will be considered in the determination of the Contractor’s responsibility and ability to perform under this Agreement. Failure of the Contractor to furnish a disclosure or provide additional information as requested will render the Offeror nonresponsive. Village of Los Lunas Economic Development Strategic Plan  E. Nothing contained in the foregoing shall be construed to require the establishment of a system of records to render, in good faith, the disclosure required by this document. The knowledge and information of a Contractor is not required to exceed that which is the normally possessed by a prudent person in the ordinary course of business dealings. F. The disclosure requirement provided is a material representation of fact upon which reliance was placed when making an award and is a continuing material representation of the facts during the term of this Agreement. If during the performance of the contract, the Contractor is indicted for or otherwise criminally or civilly charged by any government entity (federal, state or local) with commission of any offenses named in this document the Contractor must provide immediate written notice to the Chief Procurement Officer or other party to this Agreement. If it is later determined that the Contractor knowingly rendered an erroneous disclosure, in addition to other remedies available to the Government, the Chief Procurement Officer may terminate the involved contract for cause. Still further the Chief Procurement Officer may suspend or debar the Contractor from eligibility for future solicitations until such time as the matter is resolved to the satisfaction of the Chief Procurement Officer Village of Los Lunas Economic Development Strategic Plan  VILLAGE OF LOS LUNAS ECONOMIC DEVELOPMENT STRATEGIC PLAN RFP RESPONSE TO QUESTIONS Please be aware, we received multiple questions regarding the project budget and timeline. To avoid redundancy, we are addressing each of these topics only once in the responses below: BUDGET In the Budget Breakdown, should we include the applicable New Mexico gross receipts taxes for Los Lunas (location code 14-316, July 1 rate of 8.4250%)? o The Village anticipates this project will exceed $60K. We do not have a specific maximum budget because cost is one of the review criteria, and depending on the proposal, it is possible there may be flexibility on the upper end of the budget. o Yes, please include GRT. TIMELINE Regarding the above RFP, is there an estimated timeline you’d ideally like work to begin or be completed by? o We hope to kick off the project in September 2025 with a completion in 6-8 months. The Village would prefer the project is completed before April 2026 so that we can include any relevant recommendations into our budget review for FY2027. OTHER/GENERAL Stakeholder Engagement-How many interviews should be planned? Would the contractor need to budget an honorarium payment for each? o Total number of interviews to be determined. o Please include your strategy for interviews in your proposal. We do not anticipate needing to offer an honorarium. I would like to request an electronic copy of the specifications, or any other documents associated with this project: o Please refer to final RFP link in bid posting: https://www.loslunasnm.gov/bids.aspx?bidID=12 If a fee is required, please inform me beforehand. o No fee is required to submit a proposal. Can the Village elaborate on its reasons for developing an Economic Development Strategic Plan at this time? o The Village of Los Lunas is undertaking the development of an Economic De- velopment Strategic Plan as part of our Mayor and Council’s established stra- tegic priorities for the community. In recent years, Los Lunas has experi- enced significant growth—both in population and economic activity. With major employers like Amazon, Meta, and other companies expanding opera- tions in the area, as well as substantial public infrastructure investments un- derway, it is critical that we take a proactive, data-driven approach to guiding future development. Is the consultant expected to provide ongoing implementation support or technical assistance after the final plan is delivered? o No, ongoing implementation support is outside the scope of this RFP and has not been discussed internally at this time. Additionally, is there a bid holders list or list of firms who have inquired about this project? o We are not maintaining an ongoing list of inquiries. Stakeholder Engagement- How much time would each roundtable meeting be? o Please include your typical strategy and usual timeframe for stakeholder meetings in your proposal. Would these be in-person or virtual? o In person is preferred, but the Village is open to considering different options. If in-person, does the EDD have a meeting room with audio visual equipment available for use or does the contractor need to include these costs in the budget? o Yes, the Village has a variety of meeting rooms at our disposal with AV equipment to host meetings. o Any external meetings may take place at the University of New Mexico Valencia Campus’ Workforce Training Center, which has AV equipment. Would EDD be recruiting attendees or will the contractor need to include this in the budget? o Both. Senior Economic Developer has positive relationships with members of the business community in the Village of Los Lunas. Some stakeholders may be identified in advance. Additional support from the contractor may be needed. Is the kick-off meeting to be in-person or virtual? o The Village is open to either option. Will the EDD provide a meeting room and audio visual for the final presentation or is this something that needs to be budgeted? o Yes, the Village has a variety of meeting rooms at our disposal with AV equipment to host meetings. Given the pace of growth in your community, has there been any consideration of a shorter planning horizon—such as a five-year plan—as opposed to a longer-term strategy? o Yes, the RFP requests a 5–10-year plan. On page 3 of the RFP, there is a mention of Strategic Goals and Implementation Plans for key industry sectors. Has a Target Industry Study been previously completed that can serve as a reference? o No, an official Targeted Industry Study has not been completed. Alternatively, could you share how the key sectors were identified? o The key sectors noted in the plan are based on trends in our community and the region overall. Additionally, if there are any questions and answers submitted by other potential proposers, we would appreciate it if those could be shared as well to ensure a level playing field. o All questions received have been answered publicly in this document.  MINUTES VILLAGE OF LOS LUNAS THURSDAY, AUGUST 21, 2025 The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met Thursday, August 21, 2025 in regular session at 6:00PM. Roll call was taken, and the following were present: Mayor Charles Griego, Councilman Christopher Ortiz, Councilman Cruz Munoz, and Councilman James Runyon. Councilman Gino Romero was excused. The meeting was conducted in person and recorded through TEAMs. Mayor: Charles Griego Mayor Pro Tem: Gino Romero, excused Council: Christopher Ortiz Cruz Munoz James Runyon Also present were: Gregory D. Martin, Debra Sanchez, Craig Donohue, and Luis Brown. In accordance with Ordinance 114A, the following agenda was prepared and circulated as required: 1. AMENDMENT TO JOINT POWERS AGREEMENT BETWEEN CITY OF BELEN, VILLAGE OF LOS LUNAS, VILLAGE OF BOSQUE FARMS, THE CITY OF RIO COMMUNITIES, AND VALENCIA COUNTY, NEW MEXICO. 2. RESOLUTION 25-32: WATER TRUST BOARD CONSTRUCTION FUNDING. 3. APPOINT VOTIN DELEGATE & ALTERNATE -2025 NMML CONFERENCE. 4. EXECUTIVE SESSION: a. Hire Deputy Village Administrator – Administration Department. b. Hire Fire Lieutenant - Fire Department. c. Hire Construction/Safety Inspector – Public Works Department. d. Hire Custodian – Facility Maintenance Division / Parks & Recreation Department. 5. APPROVAL OF MINUTES: a. Minutes from August 7, 2025, Council Meeting. 6. ADJOURNMENT. • CALL MEETING TO ORDER. At 6:00PM, Mayor Griego brought the meeting to order and welcomed the audience. • PLEDGE OF ALLEGIANCE. Mayor Griego asked Craig Byers to lead the Council and TEAMS participants in the Pledge of Allegiance. • PUBLIC INPUT FORUM. Mayor Griego asked the audience if there was anyone who wanted to speak to the Council who did not have an item on the agenda – Ms. Vanessa Montoya her and Girl Scout Troop approached the podium. They wanted to honor the Public Works Departments as their hometown hero’s and as the hometown hero’s they were presented with boxes of Girl Scout cookies for each department. They also thanked Jason Duran, Director of Parks & Recreation and Matthew Jaramillo for providing them with a meeting room for their monthly Girl Scout meetings. Councilman Romero is excused from tonight’s council meeting. 1. AMENDMENT TO JOINT POWERS AGREEMENT BETWEEN CITY OF BELEN, VILLAGE OF LOS LUNAS, VILLAGE OF BOSQUE FARMS, THE CITY OF RIO COMMUNITIES, AND VALENCIA COUNTY, NEW MEXICO. Mr. Gregory Martin and Tommy Sanchez presented item one. Tommy Sanchez was present to present an amendment to the current Joint Powers Agreement which the Village is a member of along with other communities. The resolution the board passed on July 24, 2025, and basically what the amendment does it accomplishes three things. It allows me to designate a new �iscal agent for VRECC, it'll add the town of Peralta as a signatory, and most importantly, in my opinion, I'll be able to get state and federal tax ID numbers and what that'll do is it will keep it completely separate any intertwines from any governing body or the county to make sure that the �inances stand out and they don't get entangled with any governing body. Mayor Griego asked council if there were any questions. Councilman Ortiz asked about the physical agent. Tommy replied, so for the �iscal agent, basically what the goal is to do is make VRECC �iscally independent, but per state rules, a local government has to receive the fund. So the City of Belen currently processes our payroll, which is the probably 70 to 80% of the VRECC budget, so I would move that over to them to manage the payroll. So the DFA audits basically would be two parts - they would audit the payroll portions and things with the City of Belen, and then anything assigned to those services would be handled at the VRECC level and VRECC did hire their own �inance manager. It's taken 2 years, but we've submitted all our paperwork to the Association for Accreditation, so we're just waiting for the on-site visit and then  hopefully by the end of September, I can come back to you guys and announce that we're an accredited center. Mayor Griego asked Council if there was a decision. APPROVAL: Motion to approve joint powers agreement. MOVED: Councilman Ortiz SECONDED: Councilman Runyon CARRIED: Motion passed on vote of: 3 (Councilman Ortiz – yes; Councilman Runyon -yes; Councilman Munoz - yes) FOR AND 0 AGAINST. 2. RESOLUTION 25-32: WATER TRUST BOARD CONSTRUCTION FUNDING. Mr. Michael Jaramillo presented item two. Michael introduced his staff and thanked the girl scout for the cookies. This is a water trust board application. This application is to get our foot in the door to start asking to see if we can qualify for some loans or grants for a lot of our water wastewater projects. As you know, we just recently went through the process of a rate study and in that rate study, there was a few projects that were identified. One of the projects that we identified that we can actually somewhat get started because we have put some money aside to actually purchase those MBR filters, which are quite a bit and it's in the tune of about $1,000,000. We need to actually work to now get those filters installed because of the growth of this community, those filters aren't getting us the shelf life that we'd like to because they're being used quite a bit. This application would be to submit, with your approval, saying that we would be able to qualify for a low interest 1% loan or some type of grant to offset it. So sometimes you can ask for $1,000,000 and they may give you a $200,000 grant, which means that's not payable - you do not have to return or pay that back, and then they give you a loan for whatever the balance may be. What we want to do if we were to apply for this, we want to do it for like 5 years only because it's a small amount and I don't want to tie up our credit or any kind of loan capacity because we have some bigger projects - $6 or $9 million is what we estimated for the water well, rehab for four, which is the tank that's right next to Isleta Pueblo. Mayor Griego asked if there was a recommendation from Council. APPROVAL: Motion to approve Resolution 25-32. MOVED: Councilman Runyon SECONDED: Councilman Munoz CARRIED: Motion passed on vote of: 3 (Councilman Ortiz – yes; Councilman Runyon -yes; Councilman Munoz - yes) FOR AND 0 AGAINST. 3. APPOINT VOTING DELEGATE & ALTERNATE – 2025 NMML CONFERENCE. Mr. Gregory D. Martin presented item three. This September will be the 2025 New Mexico Municipal League Conference. I'm happy to go and represent the village and even recommend myself and or Cynthia Shetter from the library who will also attend to be the voting delegates. Mayor Griego commented, I recommend that Greg be appointed as a voting delegate for the NMML conference now in September. Is there a motion to that effect? APPROVAL: Motion to approve Greg Martin as the voting delegate. MOVED: Councilman Ortiz SECONDED: Councilman Munoz CARRIED: Motion passed on vote of: 3 (Councilman Ortiz – yes; Councilman Runyon -yes; Councilman Munoz - yes) FOR AND 0 AGAINST. 4. EXECUTIVE SESSION Mayor Griego announced that the Council would be going into executive session pursuant to NMSA 1978 Section 10-15-1(H), the following matters may be discussed in a closed session: Hiring of a Deputy Village Administrator, Fire Lieutenant, Construction/Safety Inspector, and Custodian. APPROVAL: Motion to approve. MOVED: Councilman Runyon SECONDED: Councilman Munoz CARRIED: Motion passed on a vote of: 3 (Councilman Ortiz – yes; Councilman Runyon -yes; Councilman Munoz - yes) FOR AND 0 AGAINST. Adjourned at 6:17PM. At 7:06PM, Mayor Griego asked for a motion from Council to reconvene after discussion: Hiring of a Deputy Village Administrator, Fire Lieutenant, Construction/Safety Inspector, and Custodian. APPROVAL: Motion to approve. MOVED: Councilman Runyon SECONDED: Councilman Munoz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Runyon – yes; Councilman Munoz - yes) FOR AND 0 AGAINST.  Regarding the Deputy Village Administrator – Mayor Griego recommended Nancy Jo Gonzales. APPROVAL: Motion to approve. MOVED: Councilman Munoz SECONDED: Councilman Runyon CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Runyon – Yes; Councilman Munoz - yes) FOR AND 0 AGAINST. Regarding the Fire Lieutenant – Mayor Griego recommended Andrew Valdez. APPROVAL: Motion to approve. MOVED: Councilman Ortiz SECONDED: Councilman Runyon CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Runyon – Yes; Councilman Munoz - yes) FOR AND 0 AGAINST. Regarding the Construction/Safety Inspector – Mayor Griego recommended Charles Sinclair. APPROVAL: Motion to approve. MOVED: Councilman Munoz SECONDED: Councilman Runyon CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Runyon – Yes; Councilman Munoz - yes) FOR AND 0 AGAINST. Regarding the Custodian– Mayor Griego recommended Danny White. APPROVAL: Motion to approve. MOVED: Councilman Munoz SECONDED: Councilman Runyon CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Runyon – Yes; Councilman Munoz - yes) FOR AND 0 AGAINST. 5. MINUTES. Mayor Griego asked if there were corrections to the Council minutes of August 7, 2025 – there were none. APPROVAL: Motion to approve. MOVED: Councilman Ortiz SECONDED: Councilman Runyon CARRIED: Motion passed on vote of 3 (Councilman Ortiz – yes; Councilman Runyon – Yes; Councilman Munoz - yes) FOR AND 0 AGAINST. 6. ADJOURNMENT. Council meeting adjourned at 7:09PM. ____________________________________________________ ________________________________________________ Gregory D. Martin, Village Administrator Charles Griego, Mayor