Village of Los Lunas Council Agendas\Minutes

VILLAGE OF LOS LUNAS REGULAR COUNCIL MEETING AGENDA THURSDAY, NOVEMBER 6, 2025 – 6:00 P.M. COUNCIL CHAMBERS – 660 MAIN STREET LOS LUNAS, NM 87031 ATTENTION: Village Council meetings are also streamed live via Microsoft TEAMS. You may connect with codes that are available on our website (www.loslunasnm.gov) and/or https://www.loslunasnm.gov/meeting. PLEASE TURN OFF OR MUTE ALL ELECTRONIC DEVICES DURING THE MEETING. YOUR COOPERATION IS APPRECIATED. The Village of Los Lunas Council is pleased to have residents of the community take time to attend Village Council Meetings. Attendance and participation is encouraged. Individuals wishing to be heard during Public Input and Public Hearing proceedings are encouraged to be prepared and will be limited to three (3) minutes in order to allow everyone the opportunity to be heard. PUBLIC COMMENTS ARE EXPECTED TO BE CONSTRUCTIVE AND DEVOID OF CHARACTER ASSASSINATION. Questions raised on non-agenda items may be answered at a later date in order to facilitate proper research. Written comments are welcome and should be given to the Village Administrator prior to the start of the meeting. Written materials will not be accepted during regular agenda items in the interest of time. ∗ CALL MEETING TO ORDER. ∗ PLEDGE OF ALLEGIANCE. ∗ PUBLIC INPUT FORUM. MARK ROPER 1. PRESENTATION: STATE LEDA FUNDING. TAB 1. ACTION REQUESTED OF COUNCIL: INFORMATIONAL. BACKGROUND AND RATIONALE: Mark Roper from New Mexico Economic Development Department (NMEDD) will give an informational presentation regarding State Local Economic Development Act (LEDA) funding. GREGORY D. MARTIN, 2. RESOLUTION 26-01: VILLAGE OF LOS LUNAS OPEN MEETINGS AND 2026 COUNCIL MEETING DATES AND HOLIDAY SCHEDULE. TAB 2. ACTION REQUESTED OF COUNCIL: Approve or disapprove. BACKGROUND AND RATIONALE: Pursuant to the Open Meetings Act, NMSA 1978, staff are seeking Council approval to adopt the 2026 Open Meetings Act Resolution, the 2026 Council Meeting Dates and Holiday Schedule for the Village of Los Lunas. LUIS BROWN 3. EASEMENT AGREEMENT BETWEEN THE VILLAGE OF LOS LUNAS AND VERO NETWORKS. TAB 3. ACTION REQUESTED OF COUNCIL: Approve or disapprove. BACKGROUND AND RATIONALE: Vero Networks has requested that the Village of Los Lunas grant them an easement within Village of Los Lunas right-of-way (“ROW”) for construction of a Middle Mile backbone, which is used for data transport as opposed to customer connection such as Homes and Business, through the Village. The Middle Mile Backbone is used for data transport as opposed to customer connection such as Homes and Business. Vero is not asking for a license to connect new customers to their network at this time. In exchange for their use of Village Property and ROW, they are offering Dark Fiber connectivity between the Village Admin building, Fire Station 1 and Lift Station 12. The value to the Village by Vero installing the Middle Mile Backbone and connecting and permitting the Village to use Dark Fiber connectivity is variable but in the area of $24,000 annually (based on $1,000 monthly for two fiber legs of dark fiber). If approved the term of the easement would be for an initial period of ten (10) years.  4. EXECUTIVE SESSION – pursuant to NMSA 1978 Section §10-15-1(H), the following matters may be discussed in closed session: TAB 4. a) Hire Streets Maintenance Worker III – Streets Division / Public Works Department. b) Hire Laboratory Technician – Wastewater Division / Public Works Department. c) Hire PT Recreation Aide – Recreation Division / Parks and Recreation Department. 5. APPROVAL OF MINUTES. TAB 5. a) Minutes from October 23, 2025, Council Meeting. 6. ADJOURNMENT. If you are an individual with a disability who needs a reader, ampli�ier, quali�ied sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact the Deputy Clerk �ive (5) days prior to council meeting at 839-3840.  INTERNAL AGENDA REQUEST FORM DATE OF COUNCIL MEETING __November 6, 2025__ (AGENDA REQUESTS ARE DUE TUESDAY @ NOON ONE WEEK PRIOR TO COUNCIL MEETING) AGENDA TITLE: Informational presentation regarding State LEDA funding. ACTION REQUESTED OF COUNCIL: Informational BACKGROUND AND RATIONALE: (Please do not use all caps in this section) Mark Roper from New Mexico Economic Development Department (NMEDD) will give an informational presentation regarding State Local Economic Development Act (LEDA) funding. PRESENTER(S): Mark Roper, NMEDD  INTERNAL AGENDA REQUEST FORM DATE OF COUNCIL MEETING ___11/6/25__________ (AGENDA REQUESTS ARE DUE TUESDAY @ NOON ONE WEEK PRIOR TO COUNCIL MEETING) AGENDA TITLE: RESOLUTION 26-01: VILLAGE OF LOS LUNAS OPEN MEETINGS AND COUNCIL MEETING DATES AND HOLIDAY SCHEDULE ACTION REQUESTED OF COUNCIL: Approve or Disapprove BACKGROUND AND RATIONALE: Pursuant to the Open Meetings Act, NMSA 1978, staff are seeking Council approval to adopt the 2026 Open Meetings Act Resolution and the 2026 Council Meeting Dates and Holiday Schedule for the Village of Los Lunas. PRESENTER(S): Gregory D. Martin, Village Administrator  RESOLUTION 26-01 VILLAGE OF LOS LUNAS OPEN MEETINGS RESOLUTION A RESOLUTION ESTABLISHING RULES OF PROCEDURE FOR TRANSACTION OF ALL MATTERS PRESENTED TO THE MAYOR AND COUNCIL OF THE VILLAGE OF LOS LUNAS, PRESENTING DETAILED RULES OF CONDUCT THEREOF, ESTABLISHING POLICY AND PROCEDURE WITH REFERENCE TO NOTICE OF GENERAL, SPECIAL, AND EMERGENCY MEETINGS OF THE MUNICIPAL COUNCIL. WHEREAS, 26-01 Open Meetings Resolution will replace Open Meetings Resolution 25-01; and WHEREAS, the Los Lunas Mayor and Council met on Thursday, November 6, 2025 at 6:00pm as required by law; and WHEREAS, Section 10-15-l(B) of the Open Meetings Act (NMSA 1978. Sections 10-15-1 to -4) states that except as may be otherwise provided in the Constitution or the provisions of the Open Meetings Act, all meetings of a quorum of members of any board, council, commission, administrative adjudicatory body or other policymaking body of any state or local public agency held for the purpose of formulating public policy, discussing public business or for the purpose of taking any action with the authority of or the delegated authority of such body, are declared to be public meetings open to the public at all times; and WHEREAS, any meetings subject to the Open Meetings Act at which the discussion or adoption of any proposed ordinance, resolution, rule, or regulation for formal action shall be held only after reasonable notice to the public; and WHEREAS, Section 10-15-1(B) of the Open Meetings Act requires the Mayor and Council to determine annually what constitutes reasonable notice of its public meetings; NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council that: 1) All meetings shall be held at the Village of Los Lunas Council Chamber located at 660 Main Street, Los Lunas, NM 87031, and/or via the Internet using appropriate virtual meeting or video conferencing software, at 6:00PM, or as indicated in the meeting notice. 2) Unless otherwise specified, regular meetings shall be held each month as indicated on the attached calendar. The agenda will be available at least seventy-two (72) hours prior to the scheduled meeting, posted at the following locations: the bulletin board located in the lobby of the Village Hall, located at 660 Main Street. Los Lunas, NM; posted on the bulletin board at the Los Lunas Public Library located at 460 Main Street in Los Lunas, NM; and posted on the Village of Los Lunas website (www.loslunasnm.gov). 3) Special meetings may be called by the Mayor or a majority of the council members upon seventy-two (72) hours’ notice. The notice for all special meetings shall include an agenda for the meeting or information on how the public may obtain a copy of the agenda. 4) Emergency meetings will be called only under unforeseen circumstances that demand immediate action to protect the health, safety and property of citizens or to protect the public body from substantial financial loss. The Mayor and Council will avoid emergency meetings whenever possible. The notice for all emergency meetings shall be given as soon as practicable and shall include an agenda for the meeting or information on how the public may obtain a copy of the agenda. 5) For the purposes of regular meetings described in paragraph two (2) of this resolution, and designated on the attached calendar, notice required is met if the notice of the date, time, place and the manner in which a copy of the agenda may be obtained is posted on the bulletin board in the Village Hall lobby located at 660 Main Street, Los Lunas, NM; posted on the bulletin board at the Los Lunas Public Library located at 460 Main Street, Los Lunas, NM; and posted on the Village of Los Lunas website www.loslunasnm.goy. Copies of the written notice shall also be emailed to those broadcast stations licensed by the Federal Communications Commission and newspapers of general circulation that have made a written request for notice of public meetings. 6) For the purposes of special meetings and emergency meetings described in paragraph 3 and 4 of this resolution, notice requirements are met if notice of the date, time, place and agenda is provided by email to newspapers of general circulation in the state and posted on the bulletin board located in the lobby of the Village of Los Lunas located at 660 Main Street, Los Lunas, NM; posted on the bulletin board at the Los Lunas Public Library located at 460 Main Street, Los Lunas, NM; and the Village of Los Lunas website www.loslunasnm.goy. Copies of the notice shall also be emailed to those broadcast stations licensed by the Federal Communications Commission and newspaper of general circulation that have made a written request for notice of public meetings. 7) In addition to the information specified above, all notices shall include the following language: if you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact the Village of Los Lunas five (5) days prior to council meeting or as soon as possible at 505/839-3840. Public documents, including the agenda and minutes can be provided in various accessible formats. 8) When it is necessary, due to circumstances such as a declared Public Health Order limiting public gatherings, or otherwise difficult or impossible for the Mayor or Council members to attend a meeting in person, the Mayor or Council members may participate in the meeting by means of conference telephone, virtual meeting or video conferencing software, or other similar communications equipment, provided that each member participating can be identified when speaking, all participants are able to hear each other at the same time, and members of the public attending the meeting are able to hear any member of the government body who speaks during the meeting. 9) The Mayor and Council may close a meeting to the public only if the subject matter of such discussion or action is exempted from the open meeting requirements under Section 10-15-1 (H) of the Open Meetings Act.  a) If any meeting is closed during an open meeting, such closure shall be approved by a majority vote of a quorum of the Mayor and Council taken during the open meeting. The authority for the closed meeting and the subjects to be discussed shall be stated with reasonable specificity in the motion to close and the vote of each individual member on the motion to close shall be recorded in the minutes. Only those subjects specified in the motion may be discussed in the closed meeting. b) If a decision to hold a closed meeting is made when the Mayor and Council are not in an open meeting. the closed meeting shall not be held until public notice, appropriate under the circumstances, stating the specific provision of the law authorizing the closed meeting and the subjects to be discussed with reasonable specificity, is given to the members and to the general public. c) Following completion of any closed meeting, the minutes of the open meeting that was closed, or the minutes of the next open meeting if the closed meeting was separately scheduled, shall state whether the matters discussed in the closed meeting were limited only to those specified in the motion or notice for closure. d) Except as provided in Section 10-15-l(H) of the Open Meetings Act, any action taken as a result of discussions in a closed meeting shall be made by vote of the Mayor and Council in an open public meeting. PASSED, APPROVED AND ADOPTED by the governing body at its regular meeting of November 6, 2025. _________________________ Charles Griego, Mayor ATTEST: ________________________________ Gregory D. Martin, Village Administrator 2026 COUNCIL MEETING AND HOLIDAY SCHEDULE (One (1) personal day per year) JANUARY Council Meetings: 1/15 & 1/29 Holiday(s): 1/1 – New Year’s Day 1/19 – Martin Luther King Day FEBRUARY Council Meetings: 2/12 & 2/26 Holiday(s): 2/16 – Presidents’ Day MARCH Council Meetings: 3/12 & 3/26 (Los Lunas School’s Spring Break) – 3/16 – 3/20 APRIL Council Meetings: 4/9 & 4/23 Holiday(s): 4/3 – Good Friday MAY Council Meetings: 5/7 & 5/21 Holiday(s): 5/ 25 - Memorial Day JUNE Council Meetings: 6/11 & 6/25 Holiday(s): 6/19 – Juneteenth JULY Council Meetings: 7/9 & 7/23 Holiday(s): 7/3 – (In observance of July 4th Independence Day) AUGUST Council Meetings: 8/6 & 8/20 SEPTEMBER Council Meetings: 9/3 & 9/17 Holiday(s): 9/7 – Labor Day OCTOBER Council Meetings: 10/8 & 10/22 NOVEMBER Council Meetings 11/5 & 11/19 Holiday(s): 11/11 – Veterans Day 11/26 & 11/27 – Thanksgiving Holiday DECEMBER Council Meetings: 12/3 & 12/17 Holiday(s): 12/24 & 12/25 – Christmas Holiday  INTERNAL AGENDA REQUEST FORM DATE OF COUNCIL MEETING NOVEMBER 6, 2025 (AGENDA REQUESTS ARE DUE TUESDAY @ NOON ONE WEEK PRIOR TO COUNCIL MEETING) AGENDA TITLE: Easement agreement between the Village of Los Lunas and Vero Networks ACTION REQUESTED OF COUNCIL: Approve or disapprove the execution of the easement agreement. BACKGROUND AND RATIONALE: Vero Networks has requested that the Village of Los Lunas grant them an easement within Village of Los Lunas right-of- way (“ROW”) for construction of a Middle Mile backbone, which is used for data transport as opposed to customer connection such as Homes and Business, through the Village. The Middle Mile Backbone is used for data transport as opposed to customer connection such as Homes and Business. Vero is not asking for a license to connect new customers to their network at this time. In exchange for their use of Village Property and ROW, they are offering Dark Fiber connectivity between the Village Admin building, Fire Station 1 and Lift Station 12. The value to the Village by Vero installing the Middle Mile Backbone and connecting and permitting the Village to use Dark Fiber connectivity is variable but in the area of $24,000 annually (based on $1,000 monthly for two fiber legs of dark fiber). If approved the term of the easement would be for an initial period of ten (10) years. PRESENTER(S): Luis Brown IT Director  MINUTES VILLAGE OF LOS LUNAS THURSDAY, OCTOBER 23, 2025 The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met Thursday, October 23, 2025 in regular session at 6:00PM. Roll call was taken, and the following were present: Mayor Charles Griego, Councilman Christopher Ortiz, Councilman Gino Romero (Joined via Teams), Councilman James Runyon, and Councilman Cruz Munoz. The meeting was conducted in person and recorded through TEAMs. Mayor: Charles Griego Mayor Pro Tem: Gino Romero Council: Christopher Ortiz Cruz Munoz James Runyon Also present were: Nancy Jo Gonzales, Mykayla Moody, Craig Donohue, and Luis Brown. In accordance with Ordinance 114A, the following agenda was prepared and circulated as required: 1. LIQUOR LICENSE FOR 3513 MAIN ST SE STE B. 2. FIRST AMENDMENT TO PURCHASE AGREEMENT BETWEEN THE VILLLAGE OF LOS LUNAS AND PLASTIKGAS. 3. MEMORANDEUM OF AGREEMENT (MOA) BETWEEN THE VILLAGE OF LOS LUNAS AND VALENCIA COUNTY SUPPORTING THE COUNTY HOSPITAL IN LOS LUNAS. 4. REQUEST FOR PROPOSALS (RFP): HYDROGEOLOGICAL WATER SUPPLY AND WATER RIGHTS CONSULTING SERVICES. 5. CHANGE ORDER: A300962 LOS LUNAS BLVD. 6. EXECUTIVE SESSION: a. Hire 2 Commercial Drivers – Solid Waste Division / Public Works Department. 7. APPROVAL OF MINUTES: a. Minutes from October 9, 2025, Council Meeting 8. ADJOURNMENT. • CALL MEETING TO ORDER. At 6:00PM, Mayor Griego brought the meeting to order and welcomed the audience. • PLEDGE OF ALLEGIANCE. Mayor Griego asked Kevin Eades to lead the Council and TEAMS participants in the Pledge of Allegiance. Mayor Greigo read the proclamation, Celebrating the 40th Anniversary of Teofilo’s Restaurante. The Torres family were in attendance and accepted the proclamation. Invites were given to everyone to attend their celebration on Tuesday, October 28th. Ribbon cutting at 11:30am followed with celebration. • PUBLIC INPUT FORUM. None. 1. LIQUOR LICENSE FOR 3513 MAIN ST SE STE B. This is a public hearing, Mayor Griego asked to recess and go into a public hearing. APPROVAL: Motion to approve MOVED: Councilman Runyon SECONDED: Councilman Munoz CARRIED: Motion passed on vote of: 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Runyon – yes; Councilman Munoz - yes) FOR AND 0 AGAINST. 6:21PM / Debra Sanchez swore in participants. Mayor Griego asked if there was a decision from council. APPROVAL: Motion to approve liquor license. MOVED: Councilman Ortiz SECONDED: Councilman Runyon CARRIED: Motion passed on vote of: 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Runyon – yes; Councilman Munoz - yes) FOR AND 0 AGAINST. 2. FIRST AMENDMENT TO PURCHASE AGREEMENT BETWEEN THE VILLAGE OF LOS LUNAS AND PLASTIKGAS. Mr. Gregory D. Martin presented item two. Just for some background and history, on May 22nd, 2025, the village entered into a purchase agreement with plastic gas to purchase a four ton plant manufactured by plastic gas that can convert plastic waste collected by the Village into gasoline, diesel and kerosene. The plant is manufactured in Mexico and needs to be shipped from there to here since the purchase agreement was entered into the tariff on manufactured goods imported from Mexico has increased from 2% to 25%, causing a 23% increase in the cost of shipping and handling by common carrier PL. Plastic gas is requesting that the village pay the increase in the shipping and handling cost from $920,000 to $1,070,000, an increase of $150,000. The increase in shipping and handling costs will not increase the final price of the plant, which will stay at $1.8 million, it will simply reduce the amount the village pays upon final acceptance from $380,000 to $230,000. Mayor Griego asked council if they had any questions. Councilman Romero asked, can you explain how they're absorbing that cost at 23%? I mean, is that just something that they're doing? Representative from Plastikgas approached the podium – he replied, yes, that Plastikgas is going to absorb the cost of that, we had made an agreement. They are expediting the payment because they need to get the plant to customs and get clear all that stuff. Mayor Griego asked how long will it take once you get into customs. Plastikgas representative replied, we're looking delivery sometime first of the year. So probably by the time the site's ready, we'll be ready to go and that's being done now that's being done as far as I know. Michael Jaramillo approached the podium; he we just got the design is complete. We received some bids; we're reviewing the bids. We're just making sure that everything is in place and we're probably ready to award here pretty soon so we can start construction of those amenities that are needed to put this equipment on and house it at our facility. Mayor Griego asked if there was anything else – there was none. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve MOVED: Councilman Romero SECONDED: Councilman Ortiz CARRIED: Motion passed on vote of: 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Runyon – yes; Councilman Munoz - yes) FOR AND 0 AGAINST. 3. MEMORANDUM OF AGREEMENT (MOA) BETWEEN THE VILLAGE OF LOS LUNAS AND VALENCIA COUNTY SUPPORTING THE COUNTY HOSPITAL IN LOS LUNAS. Mr. Gregory D. Martin presented item three. As with any development being constructed in Los Lunas, Valencia County is required to submit a water budget and pay impact fees in accordance with municipal ordinance, the village allocates up to three acre feet per year. to all commercial developments without requiring the transfer of water rights to offset the development's water use based on the water budget submitted by Valencia County, the hospital will consume 5.1 acre feet per year and therefore it is required to convey 2.1 acre feet of water rights to the village or pay an in lieu fee to offset its water use. Additionally, based on the service size of the hospital's water and sewer meters, the county will be required to pay $81,520.00 in impact fees and an additional $4562.40 and ancillary fees per village ordinance. The county is requesting the village to contribute its own funds towards the cost. These costs to demonstrate our continued partnership with this important project. Specifically, if the MOA is approved, the village will allocate 2.1 acre feet of its own excess water rights to the hospital project and will pay a total of $86,062.40 in impact fees and ancillary fees. Incidentally, this amount, which I just stated has not been budgeted, so if approved, it will come back later to the Council ss a as a midyear budget adjustment. Councilman Runyon commented, how in the world does that say make sense? How is that fair? If the county's involved with this, what are they paying? Greg replied, I did ask the question as to like how much of their general fund that they're putting towards the hospital project so far because I know there's various funding sources for the construction of it. I don't know all of them but the answer that I got at the time was $4 million approximately. Councilman Runyon also asked, how much has the village put out so far? Greg said he would let Michael Jaramillo answer that question. Michael responded that the village has not spent any money on the project yet. We finished the design for Palmia Rd., which also has a little bit of water and sewer, but we haven't gone out to bid, we haven't authorized it yet. So the anticipated cost of those improvements are $600,000 to about $800,000 to build out Palmia with the water and the sewer. Mr. Larry Guggino, Village Attorney, approached the podium, our ordinance does not allow you to waive the fee. The ordinance doesn't give you that authority. It doesn't say that it can be waived and so when you take our ordinance in conjunction with the statute that allows us to contribute, it's a contribution, but it's actually a financial contribution. You're not going to be contributing money for the water rights. That's just an allocation of water rights and should the county go, should that hospital go away or should it be sold to another developer, that allocation goes away. So that new developer or new owner would have to come in and acquire the 2.1 acre feet of water rights. Alex Ochoa stated, So basically what we need to do is we need to take the money from the general fund and basically pass it over to the impact fee fund. Councilman Romero commented, we can't lose sight of the fact that it's a hospital that's going to increase property values. So home values would go up. Insurance ratings, I think for the fire department would be something that could positively be affected by that. Mayor Griego asked if there was anything else – there was none. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve MOA. MOVED: Councilman Romero SECONDED: Councilman Runyon CARRIED: Motion passed on vote of: 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Runyon – yes; Councilman Munoz - yes) FOR AND 0 AGAINST. 4. REQUEST FOR PROPOSALS (RFP): HYDROGEOLOGICAL WATER SUPPLY AND WATER RIGHTS CONSULTING SERVICES.  Mr. Gregory D. Martin presented item four. As far as background goes, our current contract for hydrogeological water supply and water rights consulting services with Lee Wilson and Associates expires October 31st, 2025. Furthermore, due to the relatively recent passing of Doctor Lee Wilson, we've been notified that Lee Wilson and Associates is dissolving as of October 31st, 2025. As a result, we have advertised for a request for proposals or RFP in September. According to state purchasing requirements. Two proposals were received. One proposal was from Santa Fe Law Group, which includes many of the same independent contractors, who previously served as sub consultants under Lee Wilson and Associates and have worked on various village of Los Lunas projects and responsibilities, as well as for other municipalities such as the City of Albuquerque, City of Belen, Town of Bernalillo, City of Carlsbad and Village of Tijeras. The other proposal that we received was from John Shoemaker and Associates, or JSAI, who has been providing professional hydrogeological services in New Mexico since 1973 including for the village of Los Lunas from 2016 to 2024 through our engineer Molzen-Corbin. As a committee, we've met and discussed the relative strengths of each proposal of each company. We determined that both companies were very strong and experienced, but in different areas of work that the village needs either as needed or on an ongoing basis. We would consider contracting with both firms based on the you know, relative closeness of the two scores and their proposals and the unique individual strengths of each company, each firm to meet the needs of the village, which again are kind of diverse so with that I would just say the committee itself, as I was a part of it recommend contracting with both firms to take advantage of both of their unique individual strengths to meet the needs of the village and maintain a level of continuity and services. Mayor Griego asked council if they had any questions. Councilman Munoz asked what it would cost to do business with these two firms. Not exactly, it does vary year by year. I can tell you that based on the need for an RFP, this is considered a professional service. So it has to be over $60,000 a year. Michael Jaramillo commented, We've averaged probably the last three years a little over 120,000 a year for the existing water rights consultant, the objective that we've all talked about was, is that if when we do have a project that cost can go quite a quite high. Councilman Runyon also commented, and so we're essentially simple terms keeping them under contract and they're charging us when we need them. Mayor Griego asked if there was anything else – there was none. Mayor Griego asked for a motion from Council. APPROVAL: Motion to award to both companies. MOVED: Councilman Romero SECONDED: Councilman Ortiz CARRIED: Motion passed on vote of: 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Runyon – yes; Councilman Munoz - yes) FOR AND 0 AGAINST. 5. CHANGE ORDER: A300962 LOS LUNAS BLVD. Mr. Michael Jaramillo presented item five. We're here to let you know that there's been some changes in the projects. Some of you might be aware of those. One of them is that we didn't get permission to do the artwork for this project. because we were supposed to put it on to the public. Notice that we did when we were here in the public and because we didn't do that, the artwork will have to be removed from the project. So what you're looking at in the documents I submitted is that there will be a reduction in the cost of the project in the amount of roughly about $4.88 million. When we do change orders, we try to do them at one time, so instead of doing individuals because this would be like four change orders, we don't like doing that. We want to have control of this. We have one here that's unsuitable material that has come to the surface, a product that is not usable, and so there's a cost to manage with that and deal with it and replace it and that's where this cost of 1.3 increase to the project. Mayor Griego asked him to explain. Michael introduced Mr. Wyatt Karchner from Molzen-Corbin, he would help to explain. So the unsuitable material excavation is essentially in any pipe structure that they dig up and they find at the bottom of it, there's material that is bad. So the NMDOT specs which we were using for this project and the standard drawings require the contractor to excavate below the bottom of the pipe approximately 18 inches. Then anything below that 18 inches if they can't get a stable foundation on it, then they have to take out that material and where this really is, we found as applies is in the MRGCD drains, in particular those that don't have water moving through them. So they have a lot of organic material that's deposited in those drains, and so they're having to take that organic material out and replace it with good material so that those pipes don't settle over time. And So what we've established in this change order item is extreme condition. We've we wanted to establish a price so that we could look at this on an individual case by case basis of you dig up this particular drain or this particular structure to put it in. That goes on to the next item, which is the Detour pavement construction. As traffic patterns move or change, we've came across some issues that we need to adjust to, so there's been an adjustment request based on the construction for that, which again you can see in the packet with that dollar amount, which is not too bad. And then the last one is a payroll adjustment and I just want to make sure everybody knows what that means or what's going on when we went out to start the bid process, we're required to get wage rates and when we got the wage rates, they were set. However, by the time we got into construction, which was almost six months later, the wage rate has changed for certain classifications of work, and so we had to make the adjustment. We did our best to calculate what that cost would be for the life of the project, with the wage rate. And that's the number that you kind of see. Change order 1: wage rates / $300,000.00; removal of artwork / -$4,882,374.00; additional detour paving / $450,000.00; unsuitable material excavation / $1,330,000.00; total -$2,802,374.00. Wyatt gave a brief presentation to Mayor and Council on the I-25 project. Mayor Griego asked if council had a recommendation for the change order. APPROVAL: Motion to approve change order. MOVED: Councilman Runyon SECONDED: Councilman Munoz CARRIED: Motion passed on vote of: 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Runyon – yes; Councilman Munoz - yes) FOR AND 0 AGAINST.  6. EXECUTIVE SESSION. TAB 6. Mayor Griego announced that the Council would be going into executive session pursuant to NMSA 1978 Section 10-15-1(H), the following matters may be discussed in a closed session: hiring of 2-Commerical Drivers for the Solid Waste Department. APPROVAL: Motion to approve MOVED: Councilman Ortiz SECONDED: Councilman Munoz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Runyon – Yes; Councilman Munoz - yes) FOR AND 0 AGAINST. 7:19PM At 7:33PM, Mayor Griego asked for a motion from Council to reconvene after discussion: hiring of 2-Commerical Drivers for the Solid Waste Department. APPROVAL: Motion to approve. MOVED: Councilman Runyon SECONDED: Councilman Munoz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Runyon – Yes; Councilman Munoz - yes) FOR AND 0 AGAINST. Regarding the Commercial Driver – Mayor Griego recommended Daniel Aceves. APPROVAL: Motion to approve. MOVED: Councilman Munoz SECONDED: Councilman Runyon CARRIED: Motion passed on a vote of 4 (Councilman Romero -yes; Councilman Ortiz – yes; Councilman Runyon – yes; Council Munoz - yes) FOR AND 0 AGAINST. Regarding the Commercial Driver – Mayor Griego recommended Marcus Cordova. APPROVAL: Motion to approve. MOVED: Councilman Runyon SECONDED: Councilman Munoz CARRIED: Motion passed on a vote of 4 (Councilman Romero -yes; Councilman Ortiz – yes; Councilman Runyon – yes; Council Munoz - yes) FOR AND 0 AGAINST. 7. MINUTES. Mayor Griego asked if there were corrections to the Council minutes of October 9, 2025 – there were none. APPROVAL: Motion to approve. MOVED: Councilman Ortiz SECONDED: Councilman Runyon CARRIED: Motion passed on vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Runyon – yes; Councilman Munoz - yes) FOR AND 0 AGAINST. 8. ADJOURNMENT. Council meeting adjourned at 7:34 PM. ____________________________________________________ ________________________________________________ Gregory D. Martin, Village Administrator Charles Griego, Mayor  MINUTES VILLAGE OF LOS LUNAS THURSDAY, OCTOBER 9, 2025 1. LIQUOR LICENSE FOR 3513 MAIN ST SE STE B. Mr. Alex Ochoa presented item two. The application is for a liquor license for El Rancho Grill Inc. represented by Jerry Hamm. Property owner is Roll Farm USA, LLC and the property address is 3513 Main St SE Ste B. Legal description for the property is tracked 92, section 23, Township 7 N, Range 2 E and again at the applicant is seeking a restaurant. B beer, wine and spirits liquor license with on premises consumption and patio. Of course, the proposed use is restaurant with liquor sales. Located in Council District 4 Councilor James Runyan, the current zoning is C1. There is no area plan assigned to this location. The current land use is the restaurant in suite B. The application was published in the Valencia County News Bulletin on both September 25th and also October 2nd. Certified Mail was sent out to the applicants and property owner. The Community Development Department did not receive any calls in letter or opposition of the request. With that, the application is compliant with the municipal code and also the comprehensive plan and staff comments are included in the Council packet. Mayor Griego asked the applicants to come up and speak. Ms. Marianna Marquez and she was there on behalf of Mr. Raul Vargas, the owner of El Rancho Grill. So we're a family owned and a family operated restaurant, and today we're here to obtain, try and obtain our liquor license for a restaurant. We believe the license will benefit the Community by allowing us to attract more local customers, host more family events and support the local economy. We believe that it will help us create and maintain local jobs for all ages. Is there any anybody else comments or anything? OK then if there are no other comments, is there a motion to close the public hearing process and reconvene in regular session for the purpose of making determination. APPROVAL: Motion to close public hearing and reconvene as council. MOVED: Councilman Ortiz SECONDED: Councilman Romero CARRIED: Motion passed on vote of: 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Runyon – yes; Councilman Munoz - yes) FOR AND 0 AGAINST. Closed at 6:27PM