Village of Los Lunas Planning & Zoning Agendas

MINUTES PLANNING & ZONING MEETING March 21, 2012 The Village of Los Lunas Planning & Zoning Commission met in their regular session on Wednesday, March 21, 2012 at 6:00 p.m. in the Village Council Chambers. Members present were as follows: Commissioners Phillip Jaramillo, Tern Ulibarri, Stephanie Williams, Walter Baca & (1) Vacant Seat. Village staff present were as follows: Christina Ainsworth, Community Development Director, Diana Crowson, Planning Technician & Marie Marquez, Recording Secretary. Members of the public present were as follows: Donna Stromei, and Jim Rickey. The Meeting was called to order by: Chairman Stephanie Williams APPROVAL OF AGENDA Chairman S. Williams called for any additions or deletion to the agenda. Commissioner T. Ulibarni made a motion to approve the agenda as presented. Commissioner W. Baca seconded the motion. Everyone voted in favor, motion passed. SWEARING IN OF PARTICIPANTS NONE AGENDA ITEMS: COMPREHENSIVE PLAN -Update ITEM I - COMPREHENSIVE PLAN UPDATE Chairman S. Williams introduced Item I, action requested of the commission is to approve a vision statement and general goals. The background rational is to review policies drafted by the Comprehensive Plan Committee. Christina Ainsworth presented the item to the commission by providing them with a draft copy of the updated documents and went over them along with the commission. She told them, they now had a committee composed of (5) members. They are as follows: Jim Rickey, Marcie McKenzie (Camelot), David Crawford (Las Brisas Neighborhood), Bill Miller (Los Cerritos) & Troy Ainsworth. They represent different areas of the community. Several meetings have been held. She said, it has been a slow process due to some education that had to be done to gain a complete understanding of what it is they are doing. The first portion is writing a vision statement and general goals. The committee has revised the schedule and now they will be meeting weekly instead of biweekly. The first part was the most difficult task which was envisioning what the entire document is going to be. Each of the elements will require heavy work in developing those policies and action items. Christina also gave an update on the Transportation Plan. She told them there was plans to hire MRCOG but after reviewing other bids, they are still uncertain because there’s another team that came in with a lower bid and a shorter time frame. Plans are set to start at the beginning of April, if all goes well with Council approval. The team is Sites Southwest. They will be working with the Transportation Plan portion and developing a land use plan as well, which goes with the transportation plan. These are the two major elements that cannot be done in-house due to the lack of software or expertise to do it. The committee has now developed a vision statement and has worked out some general goals. Christina went over each one along with the commissioners. The elements of this plan had some additional elements that goals that were not provided for, such as Community Profile, Background Information, Existing Conditions and Demographic & Population Analysis. Those are more information related sections of the plan. Goals were provided for land use. Natural Resources and Environment, Infrastructure and Community Services were left because of interaction that is needed with the departments that oversee those goals before they are developed. Basically, what has been provided are general guidelines for the development of the more detailed policy and action that will be developed. The goals were developed using the key words that came from the council adopted priorities as well as public input that was received from the Branding Process and a Community Survey. What the committee wanted to do is encompass the things that were important to the council and the community so when the plan is developed, they will make sure those key points are addressed. Christina told the commissioners she is requesting input from them to make sure that they are on the right path and asked for any suggestions from the commission making sure that these are the things the committee should be focusing on. Chairman S. Williams called for any comments or suggestions from the commissioners to staff. The commissioners gave Christina their suggestions on the different vision statements. Christina said, we definitely want this type of input so we can finalize it and move on. She said, we definitely need to look at it carefully and make sure it is written correctly. We do need to plan ahead for growth that will occur in the next 20 years, if not we will have that much more of a problem than we already have now. Now it’s too late to correct the problems we are having but we can certainly plan for the future ahead. Commissioner P. Jaramillo asked if Community Development was working to address the problems that are occurring for transportation such as truck parking, etc. Commissioner P.Jaramillo said, we don’t want to lose businesses, most businesses will come with the transportation need. Christina said, it is being addressed by Ralph Mims. He is working diligently to get a truck stop in here. He has received inquiries from interested parties, so hopefully, we can get a truck stop here soon. Chairman S. Williams called for approval of the Vision Statements with suggested changes. Commissioner W. Baca requested a copy of the Comprehensive Plan for review, since he was absent at that meeting. Commissioner P. Jaramillo made a motion to adopt the Vision Statement with the suggested changes & amendments for Vision Statement and Comprehensive Plan. Commissioner T. Ulibarri seconded the motion. Motion carried. ITEM II— APPROVAL OF MINUTES — March 7, 2012 Chairman S. Williams called for a motion to approve the minutes of March 7, 2012. Commissioner P. Jaramillo made a motion to approve the minutes as presented. Commissioner W. Baca seconded the motion. Everyone voted yes, motion carried. ITEM III - DISCUSSION a. Community Development activity report 1. Christina said there have been a couple of inquiries regarding two restaurants who want to locate here in the Village, but won’t say who they are. 2. There have some other parties interested in the Los Morros which includes a truck stop. 3. The selection of a consultant for the Transportation Center Phase II is underway. Hopefully presentations will be held for the 3 firms that will be short lifted. Nine proposals were received to the RFP for landscaping and master plan. From the 3, one will be selected. 4. Christina also spoke on the slogan and a mission statement boards that are displayed in the lobby and selection to be made by voting with a sticker by community residents. April 3 will be the final public meeting for Branding and that will take place at the transportation center. b. Code Enforcement Issues 1. Currently working with John Trujillo ITEM IV — ADJOURNMENT Chairman S. Williams called for a motion to adjourn. Commissioner T. Ulibarri made a motion to adjourn. Commissoner P Jara jIb seconded the motion. Everyone voted yes, tion carrie,çI. Ste ha\Iie Williams, Commissioner Terry - lib i, Commissioner Philhp i t JaramilloCon missioner Walter aca, Commissioner Vacant Seat [