Village of Los Lunas Planning & Zoning Agendas

No Recording-due to power outage MINUTES PLANNING & ZONING MEETING May 15, 2013 The Village of Los Lunas Planning & Zoning Commission met in their regular session on Wednesday, May 15, 2013 at 6:09 pm in the Village Council Chambers. Members present were as follows: Commissioners Stephanie Williams, Terry Ulibarri, Frank Vigil & Walter Baca. Commissioner P. Jaramillo was absent. Staff members present were Christina Ainsworth, Community Development Director, Josie Navarrette, Code Enforcement Officer, and Marie Marquez, Recording Secretary, also present were: Stan Strickman, Michael Ogas, Joe Gonzales, James Prato, Douglas Cline, Deborah Fox, Doug Hensley, Rita Garcia. The Meeting was called to order by: Chairman Stephanie Williams APPROVAL OF AGENDA Chairman S. Williams called for a motion to approve the agenda as presented. Commissioner T. Ulibarri_ made a motion to approve the agenda as presented. Commissioner W. Baca seconded the motion. Everyone voted yes, motion carried. SWEARING IN OF PARTICIPANTS AGENDA ITEMS: CONDITIONAL USE - SCHOOL OF DREAMS CONDITIONAL USE - DOUG CLINE ITEM 1- CONDITIONAL USE - SCHOOL OF DREAMS Chairman S. Williams introduced Item I School of Dreams. Joe Gonzales, agent for Vargas Land, LLC , has applied for a conditional use for Tract 3 of I thru 6 and G-l and J, Lands of Huning Ltd. Partnership on Sundance Street for the purpose of a charter school. She asked if staff would make a presentation on the case. Community Development Director, Christina Ainsworth presented the case. She stated that the proposed school had been reviewed preliminarily for traffic concerns. The staff recommends approval of the application. Mr. Joe Gonzales gave a brief summary of the proposed plan. He told the commissioners that the school would be a big asset to the community. He introduced Mr. Mike Ogas, principal and asked Mr. Ogas to give a brief summary of the school Mr. Mike Ogas, principal for the School of Dreams was called to give a better description of the type of school. He said, it’s a good charter school, they have field instruction and on line instruction as well. Siblings are allowed. It has a parent friendly atmosphere and an open door policy. When parents or anyone comes in, students are the ones to give the tours. They also have a very active night program I Monday through Thursday. They have security cameras-- and good lighting. Transportation is provided by the parents and car pools. Currently they have about 315 students and 25 graduates this year. Right now space is maxed out. The first phase of the new school would accommodate about 425. Commissioner T. Ulibarri asked about the soil settling problems. He said, there are some issues there Mr. . Doug Hensley, Contractor said, that will be taken care of. The Commissioners asked if this would be going to Council and Ms. Ainsworth said, no the P&Z has final decision on conditional uses. For future phases of the master plan the staff will review the site plan administratively. The Commissioners also asked about the traffic flow, how it would be handled? Mr. Ogas said, they would have staggered hours so that should be ok. Commissioner T. Ulibarri said, just want to make-sure all tests are done right. Mr. Hensley said, if this gets approved construction should be starting around December-January right now I they are in the design stages. Huning Ranch is zoned high residential as per Mr. Stickmen and schools are permitted by conditional use as per the Huning Ranch Master Plan. Chairman S. Williams called for anyone wishing to speak for or against this conditional use. There were no comments. No correspondence was received through the mail or phone. She then called for a motion. Commissioner T. Ulibarri said, the requested Conditional Use is in conformance with the municipal code and it is in keeping with the character of the area and the surrounding land uses, which include residential and another school across the street. Access and traffic control will be coordinated with the street division. All soil tests must be done correctly and recommended by staff. He then made a motion to approve this Conditional Use. Commissioner F. Vigil seconded the motion. Everyone voted yes, motion passed. ITEM 2-CONDITIONAL USE - DOUG CLINE Chairman S. Williams introduced the request for a Conditional Use submitted by Mr. Doug Cline. Mr. Cline has applied for a conditional use for Lot I Camelot Commercial Addition ; also known as 1655 Main St. SW for the purpose of the addition of a truck & trailer rental (U-Haul). The present zoning is C- 1. Ms. Ainsworth presented the application and the recommendation by staff for approval with the following conditions: that all rental vehicles and trailers be parked in the back, that 18 spaces remain available for customers of the fueling station, that any additional signage be reviewed by the Department staff, and that the dumpster area remain free and clear at all times for access by the Solid Waste Division. Mr. James Prato, representative for U-Haul in the region including NM. He has also been assisting Mr. Cline with the U-Haul business he is proposing to set up. He said, Mr. Douglas Cline is a small business owner of Los Lunas Chevron and is requesting a Conditional Use Permit to add a U-Hal truck and trailer rental business to his current gas station business. Mr. Cline said, it has been a very profitable business in the US and Canada and by adding this U-Haul rental to his business would increase his chances or survival in this difficult economy by attracting customers who otherwise might not visit his location. Currently, the closest U-Haul rental location is about 3 miles away. He told the commissioners he has ample space for parking, there is no chance of spill over equipment or materials to cause inconvenience or injury to surrounding areas. He has also requested approval to park one truck in front as advertisement. Signatures were taken from all surrounding business owners by Mr. Prato making sure there was no opposition to this additional business proposition. There were letters mailed to all property owners within 100 ft. No correspondence has been received. The Commissioners also asked Mr. Cline about the large fuel trucks coming in and out, but he said, there was ample space and that would have no effect on this U-Haul business proposition.. The Commissioners also asked Mr. Cline about the lighting, parking and signage. Mr. Cline said, he has sufficient parking spaces and the area is well lit, he said there are several cameras all around and no additional signage is needed. Chaiman S. Williams called for any comments from the public for or against this request. There were none. She then called for a motion to approve or disapprove this request. Commissioner F. Vigil made a motion to approve the Conditional Use with the conditions recommended by staff except that one vehicle be permitted in the front for advertising. Commissioner W. Baca seconded the motion. Everyone voted in favor, motion carried ITEM 3- APPROVAL OF MINUTES — April 3, 2013 Chairman S. Williams called for a motion to approve the minutes April 3, 2013. Commissioner F. Vigil made a motion to approve the minutes for April 3, 2013 as presented. Commissioner S. Williams seconded the motion. Everyone voted yes, motion carried.  ITEM 4- DISCUSSION Community Activity Report Christina Ainsworth gave a brief update on the Hospital Applebee’s and — , other possible businesses coming in.. Code Enforcement Issues — Marie Marciuez gave an update on recent clean-up efforts by community partners. ITEM 5- ADJOURNMENT Chairman S. Williams called for a motion to adjourn. Commissioner W. Baca made a motion to adjourn. Commissioner T. Ulibarri seconded the motion. All voted yes, motion carried. Stephanie Williams, Chairman Terry Ulibai, Commissioner (Absent) Phillip Jaramillo, Commission 2f2— ‘ Walter Baca, Commissioner Frank Vigil, Comm ,er Li