Village of Los Lunas Planning & Zoning Agendas

MINUTES PLANNING & ZONING MEETING April 2, 2014 The Village of Los Lunas Planning & Zoning Commission met in their regular session on Wednesday, April 2, 2014, at 6:00 pm in the Village Council Chambers. Members present were as follows: Commissioners Stephanie Williams, Terry Ulibarri, David Crawford & Frank Vigil. Commissioner Walter Baca was absent. Staff members present were Christina Ainsworth, Community Development Director, Nathan Feddes, Planning Technician and Marie Marquez, Recording Secretary. Members of the public present were as follows: Max Kiehne & Steve Hernandez. The Meeting was called to order by: Chairman Stephanie Williams APPROVAL OF AGENDA Chairman S. Williams called for any changes or additions to the agenda. Commissioner T. Ulibarri made a motion to approve the agenda with one amendment to reschedule the election of Chairman/Vice Chair for next meeting when there is a full quorum. Commissioner F. Vigil seconded the motion to that amendment. Chairman S Williams then called for a motion to approve the agenda with that amendment of delaying the election. Everyone voted yes, motion carried, SWEARING IN OF PARTICIPANTS AGENDA ITEMS: ZONE CHANGE - MAX KIEHNE ITEM 1- ZONE CHANGE - Max Kiehne Chairman S. Williams introduced Item 1, Zone Application by Max Kiehne. The action requested of this commission is to have a public hearing to approve or disapprove the request for this Zone change. Nathaniel Feddes, Planning Technician approached the podium and proceeded with the presentation. He said, Max Kiehne, agent for Sun Ranch Development Ltd. Co. has applied for a Zone Atlas Amendment from SU to C-i for Tracts A-i and A-2 as shown on the Sun Ranch Village Commercial Lots in the Village of Los Lunas, Valencia County, New Mexico located within the San Clemente Grant, located on Sun Ranch Village Loop SW, for the purpose of Commercial Development. Chairman S. Williams called Nathaniel Feddes, planning technician to come up and present Item i Zone Change. He said, Sun Ranch Development Limited Company represented by Mr. Max Kiehne. He said, the size of the property is 10-acres within the Sun Ranch Village Commercial Lot located southwest corner of Main Street/I-25. Mr. Feddes displayed the location of area on the screen. The request is to rezone Parcels A-i & A-2 from SU to C 1. A- 1 being the northend lot and A-2 being the southend lot. They are both surrounded by commercial properties. He said, the intent to rezone this property is for the purpose of Commercial Development. Notices were sent to all property owners within 100 ft. One phone inquiry was received but no commentaries in opposition were received to date. It is the recommendation of staff to make a finding of the performance with the municipal code and the comprehensive plan and recommend the request of zone atlas amendment to council, noting that any future proposal for commercial development must go through the proper application and review procedure. He was open for any questions. Chairman S. Williams asked if this property had previously started out as C-i, his reply was yes. In 2005 it was changed due to specific projects. Chairman S. Williams called on Mr. Steve Hernandez. He told the commissioners that they were requesting C-i because they have some prospective individuals who are interested and have asked us to manage this for them by trying to move this project forward to create commercial development. There were no questions asked of Mr. Hernandez. Max Kiehne was then called up to add anything to this request. He spoke a little about Mr. Hernandez who was his project manager when Rancho Valencia was developed. He passed out other exhibits to the commissioners of other projects he has in mind. He said, he felt that by changing the zoning it would bring in more commercial businesses since those parcels are all surrounded by C-i businesses. He was asked what type of businesses did he have in mind? He mentioned about 3, perhaps a bank, other offices, a small walk in mall. There are more permissive uses in C-i. Commissioner D. Crawford had a question regarding drainage, Mr. Hernandez said, all storm drainage systems are in. They are not aware of any, Nathaniel Feddes said, the infrastructure does not apply to this zone change, it will be dealt with later with the Village Engineers. Commissioner F. Vigil asked if there were any settling issues, and if they would follow any lighting and parking requirements of the Village. Mr. Hernandez said, all these things will be addressed with whatever user is there. There were no further questions or discussions. Commissioner T. Ulibarri made a motion to recommend to council approval of the Zone Atlas Amendment presented from SLJ to C-lfrom Tracts A-i and A-2, Sun Ranch Village Loop located within the San Clemente Grant in the Village of Los Lunas. In addition, the findings that the zone change appears to be in conformance and in compliance with the zone map and staff report. Commissioner F. Vigil seconded the motion, 24 th• adding that it is in compliance with 1.9.1 Village Staff and 1.9.3. Council Meeeting is scheduled for April Everyone voted yes, motion carried. ITEM 2 APPROVAL OF P & Z PUBLIC HEARING SCHEDULE Chairman S. Williams introduced the item. This item is to approve or disapprove the 2014 Public Hearing Schedule. The 2014 Calendar was distributed to the Commissioners. After it was reviewed, Chairman S. Williams called for a motion to approve or disapprove the 2014 Public Hearing Calendar. Christine Ainsworth said, there have been changes in the Municipal Code Ordinances and they do need to be updated and that is my next project. Commissioner F. Vigil made a motion to approve. Commissioner D. Crawford seconded the motion. Everyone voted yes, motion carried. ITEM 3 ELECTION OF CHAIRPERSON (Delayed) ITEM 4- ELECTION OF VICE CHAIR (Delayed) ITEM 5- OPEN MEETINGS ACT TRAINING Christina said, the training she has developed is from the publication that comes from the Attorney General’s office for Public Officials and Citizens. It was published in January 2007, she has the PDF document if anyone cares to read it. This document is for people to be aware of what decisions are being made, to know ahead of time, what things are going to happen. The New Mexico Open Meetings Act requires that a public body review and approved meeting notice requirements appropriate for that body at least annually. In review of minutes and paper files for the P & Z. Christina said, she has been unable to find a record of the last time that these requirements were approved. She will provide the legal requirements as well as the Department practices for notification of meetings in order to assist the Commission in adopting meeting notice requirements for 2013-13. Christina Ainsworth, went over all the P & Z Commission Notice Requirements step by step and explaining them to the commissioners. It included the Publications in the Newspaper, General Circulation, Posting of Agendas Timeframe, Emergency Meetings, the New Mexico Open Meeting Acts, and the formation of Public Policy. The Commissioners found it quite interesting. iTEM 6— APPROVAL OF MINUTES — Minutes of 12/18/13 Chairman S. Williams called for a motion to approve the minutes for 12/18/13. Commissioner F. Vigil made a motion to approve the minutes for 12/18/13 as presented. Chairman S. Williams seconded the motion. Everyone voted yes, motion passed. ITEM 7- DISCUSSION Community Development Activity Report a. Christina told the Commissioners I Hop is moving ground. b. Christina updated the commissioners on the Interchange Beautification Project. She said there were some setbacks but, have been worked out. She said, the project will take approximately 8 weeks in order not to hinder traffic. c. The other project Transportation Phase II it is projected to break ground, if not late summer, early — fall. There may be some additional funding. People are looking to doing events there. Code Enforcement Issues — Commissioner T. Ulibarri brought up the Water Tower. Michael is taking care of that and the revenue does bring revenue for the Parks and Rec. The Museum remains open. Commissioner F. Vigil brought up some issues regarding litter in Camelot area coming from the builders. He also said, that in Rancho Valencia they are having a Community Yard Sale. Building Event is May th• 24 Also there are reports to him regarding opposite parking on Calle Ortiz Commissioner T. Ulibarri also brought up the fact that two weekends ago he counted 23 Semi Trucks hanging out at Walmart. They weren’t there to unload, they were just hanging out. Christina said the Police Department has stepped up to assist during the Code Enforcement off peak hours. She said, we have been trying to get a Truck Stop but haven’t been able to, but Ralph Mims is working on it. No news on the Hospital yet, but forthcoming. David Crawford asked about the Lovelace Hospital if they would be accepting all insurance providers. Christina said, Lovelace sold to Blue Cross, Blue Shield and all insurances will be accepted. ITEM 8- ADJOURNMENT for a motion to adjourn. Commissioner D. Crawford made a mo on to adjourn, (RbsehiJ Walter Baca, Commissioner