Fox Hall & Cemetery Board

FOX HALL/CEMETERY MEETING 6:30 p.m., MONDAY, JULY 27, 2026 City Hall Livestream link: https://boxcast.tv/view/fox-hallcemetery-board-cvdnnrk0afladdzhjexp 1. CALL TO ORDER 2. ELECTION OF CHAIRPERSON and SECRETARY 3. ADOPT AGENDA 4. APPROVE MINUTES - of Feb. 23, 2026, and April 27, 2026, minutes 5. RECOGNITION OF SCHEDULED VISITORS 6. PUBLIC COMMENTS - Persons who wish to address the Mayor and City Council regarding items not on the agenda may do so at this time. Speakers will be limited to three (3) minutes. Any presentation is for informational purposes only. Please state your name and address. 7. FINANCIAL REPORTS – Fox Hall and Cemetery – 8. NEW BUSINESS A. Fox Hall/Cemetery Budget Requests Updates 9. OLD BUSINESS A. Grave Sale Pricing 10. REPORTS – Fox Hall usage report – Cemetery report 11. ADJOURNMENT Next meeting is scheduled for 6:30 p.m. Monday, Oct. 26, 2026. To: Fox Hall/Cemetery Board From: Staff Date: July 24, 2026 Re: Election of Officers Dennis DeShazer has resigned his position with the Fox Hall/Cemetery Board. That leaves a vacancy in the chairperson position. The secretary position remains unfilled. Per City Code: 18-104. Organization. The Board members shall among themselves choose a chair, secretary and treasurer. Members should nominate and approve appointments for these two vacancies. Financial: None at this time. Recommendation: Nominate and confirm a chairperson and secretary.  FOX HALL/CEMETERY BOARD MINUTES OF REGULAR MEETING FEBRUARY 23, 2026 Livestream link: https://boxcast.tv/view/fox-hall--cemetery-board-xgb5dzqit5urvhb6purr The City of Louisburg Fox Hall/Cemetery Board, met at 6:30 p.m. in regular meeting in the City Hall Council Chambers. Chairman Dennis DeShazer presiding. Board Members CE Purvis, Barbara Smith, George Karnaze, City Administrator Nathan Law Communications Coordinator Jean Carder Mayor Donna Cook Councilmembers Scott Margrave and Steve Town APPROVAL OF THE AGENDA George Karnaze moved, seconded by CE Purvis and carried 4-0, to approve the agenda. APPROVAL OF THE MINUTES Karnaze moved, seconded by Purvis and carried 4-0, to approve the minutes. NEW BUSINESS: Election of Officers – DeShazer said this item will be moved to the next regular meeting when all members can be in attendance. SCHEDULED VISITORS: None PUBLIC COMMENTS: None FINANCIAL REPORTS: Received and filed NEW BUSINESS: None OLD BUSINESS: 1) Cemetery Software – Barbara Smith moved to table this to allow for more time to review. Motion failed for lack of second. Smith moved to table software all together. Motion failed for lack of second. Smith moved to not move forward with software right  now. Purvis seconded. Motion carried 3-1 (DeShazer). A workshop will be scheduled for mid-April to continue the discussion. 2) Display case update provided. REPORTS: Fox Hall report: received and filed Cemetery report: received and filed. ADJOUNRMENT: Karnaze moved, seconded by Purvis and carried 4-0, to adjourn the meeting.  FOX HALL/CEMETERY BOARD MINUTES OF REGULAR MEETING APRIL 27, 2026 Livestream link: https://boxcast.tv/view/planning-commission-raypzcyhmvpwywpkaeyo The City of Louisburg Fox Hall/Cemetery Board, met at 6:30 p.m. in regular meeting in the City Hall Council Chambers. Chairman Dennis DeShazer presiding. Board Members CE Purvis, Barbara Smith, George Karnaze, Julie Howard City Administrator Nathan Law Communications Coordinator Jean Carder Mayor Donna Cook Councilmembers Steve Town and Tiffany Ellison APPROVAL OF THE AGENDA George Karnaze moved, seconded by Julie Howard and carried 5-0, to approve the agenda. APPROVAL OF THE MINUTES Minutes from the last meeting were not available. ELECTION OF OFFICERS CE Purvis nominated Dennis DeShzer as the chair. Karnaze seconded that nomination. The appointment passed 4-0 with DeShazer abstaining. Secretary – no member was interested in serving in this role. This position will remain vacant. Purvis nominated Smith for the treasurer role. Howard seconded that appointment. It carried 4-0 with Smith abstaining. PUBLIC COMMENTS None FINANCIAL Report was not available and will be provided at the next meeting. NEW BUSINESS PROCESS FOR SELLING GRAVE SPACES - City staffer Jean Carder provided information on how grave spaces are sold. Discussion occurred. REVIEW OF GRAVE SPACE PRICES – Information was provided in the agenda packet. Discussion occurred. CANNON REPAIRS – Staff reported the cannon in the old cemetery has been repaired. OLD BUSINESS CEMETERY SOFTWARE REVIEW – Discussion occurred. Smith moved, seconded by Purvis, to not move forward with cemetery software. Discussion occurred. The motion passed 3- 2 with DeShazer and Karnaze voting no. TREE PLANTING AT THE CEMETERY – Discussion occurred. Karnaze moved, seconded by DeShazer, to accept the offer from the Park & Tree Board to plant trees along the south side of the new cemetery. Motion failed 2-3 with Smith, Purvis and Howard voting no. REPORTS Fox Hall – Information was provided in the agenda memo. Cemetery – Information was provided in the agenda memo. Smith asked if the board could consider raising cemetery plot prices. Law said it could be considered by the board or council at any time. It was asked to add the discussion to the July agenda. ADJOURNMENT At 7:29 p.m., Purvis moved, seconded by Smith and carried 5-0, to adjourn the meeting. Submitted by Jean Carder  City of Louisburg Memo To: Fox Hall & Cemetery Board From: Nathan Law Date: July 23, 2026 Re: Fox Hall & Cemetery Board Budget Update Background: As a follow-up/update to the joint workshop process earlier in the year, staff compiled the attached budget request form, presented to Council for Budget Workshop #2 held on May 28. The following was provided to Council in May as part of a summary of the workshop requests. • Headstone monument repair - $6,000-$7,000 – This is another on-going request as many of the headstones in the older section of the cemetery are in disrepair or could potentially be hazardous. The desire is to have this be an annual budget request. Recent Council discussion has included a potential property tax mill rate for the Cemetery Fund due to projected revenue and expense, and fund balance at year end of 2027. That discussion included, as part of a notice of intent to exceed revenue neutral rate, a possible 0.25 mills to support operations. At the current assessed valuation, the 0.25 mills would equate to approximately $20,844. That tax revenue is being discussed to offset some of the cost of annual mowing, which is estimated next year to be $28,461. There has been direction by the Governing Body to move forward with a 2027 budget that also excludes the requested Cemetery Expenses that account for the headstone monument repairs, previously included at $10,000 per the budget request form compiled by staff. While the 0.25 mill has not been approved, if it does get approved it may allow for an ending balance next year of $40,775. Financial: Nothing additional to that provided above. Legal: None. Recommendation: Receive and file update of budget process. Sample Motion: None.  City of Louisburg 2027 Project Request Form Department: 430 Cemetery Request Number: 27-430-01 Title of Request: Headstone/Monument Repair Project Description: This is an on-going requested item. It intends to address headstones in the older cemetery that are in need of repair. Estimated Cost: $ 10,000 Outside Funding Available? If yes, describe in "Notes" section below. Future Cost Savings: Yes  No  If yes, describe in "Notes" section below. Future Costs: Yes  No  If yes, describe in "Notes" section below. Affect other departments: Yes  No  If yes, describe in "Notes" section below. Notes: This was discussed at the joint workshop. This is for headstone/monument repair or maintenance. This is an annual request planned for multiple years. Describe the project Selected vendor early 2027. Work to be completed by October 2027. timeline if approved: Other Considerations High Impact Low Impact 5 4 3 2 1 Public Health      Public Safety      Employee Safety      Property      Submitted by: Do not complete, completed by finance Funding Source Allocation % Amount General Infrastructure Improvements Special Streets Stormwater Aquatic Center and Recreation Gas Operating Water Operating Wastewater Operating Approved by council Yes No Date \\server\Data\Budget\2027\Budget Submissions\Cemetery - Headstone_Monument Repair To: Fox Hall/Cemetery Board From: Jean Carder Date: July 24, 2026 Re: Grave Space Pricing Fox Hall/Cemetery Board has discussed the pricing of grave spaces at the February and April meetings and asked that topic to be added to this agenda. The memo from the April meeting is attached. Additional information: A local resident called inquiring if Louisburg has a columbarium in which she could purchase a niche for her mother’s ashes. She had wanted to place the cremains at her hometown in Louisiana but the niche spaces were $4,000 each and the family opted not to do that so she was looking for a local option. Legal: None Financial: None Recommendation: Discuss and direct staff accordingly. To: Fox Hall/Cemetery Board From: Jean Carder Date: April 24, 2026 Re: Grave Space Pricing At the previous meeting, Staff was asked to bring back pricing for Louisburg Cemetery grave spaces. A single grave space is $700 and may contain one traditional casket burial or two cremains. This compares to cemeteries staff contacted when searching for information on the software companies: Paola, KS – population 5,758 • Grave spaces range from $100 to $175 depending on cemetery/section with two sections that must be purchased in pairs ranging in price from $225-$250. They allow for one casket per space, two cremains per space or they allow for two cremains to buried on top of a vault/casket Osawatomie, KS – population 4,244 • Spaces are $250 (if you live within the city limits), $350 (if you live within the ZIP code) and all other are $500. They allow for either one casket plus three cremated remains; or four cremated remains in each space. Spring Hill, KS – population 9,689 • Single grave space is $600 and allows for one casket burial or 2 cremains. The cemetery is City-owned but there is a mill levy to support it. The board pays for mowing and maintenance (mowing, street repaving) without oversight. Goodland, KS - population: 4,465 • Charges a burial permit fee of $100 and a grave space fee of $100 Wamego, KS – population 4,800 • Grave space is $125. Cemetery has more than 9,000 spaces A new section was just opened with about 500 spaces left. Overland Park – Pleasant Valley Cemetery – 159th & west of Antioch • Single burial space is $2,500. For a double burial (cremation) the cost is $3,750 (or the original $2,500 plus an additional $1,250 for the second burial). Additionally, the cemetery is owned by those individuals who have burial rights within the boundaries and is governed by a Board of nine individuals who are all volunteers. They receive no tax money for cemetery maintenance, etc. Loveland, CO – population 80,000 • A single grave space is $2,000 and may contain either a single casket or 6 cremains • Cremains plot – may contain 2 cremains is $800 Legal: None Financial: None Recommendation: Receive and file.