Town Council Regular Meeting

TOWN OF LOXAHATCHEE GROVES Town Hall Council Chambers TOWN COUNCIL REGULAR MEETING AGENDA The Town Council will convene meeting to recess, from 4:30 PM - 6:00 PM to hold a legal “Shade Meeting” (closed) to discuss pending litigation settlement(s). July 7, 2020 - 7:00 P.M. Due to State/Palm Beach County COVID-19 distancing guidelines in place, public audience will not be accommodated in town hall at this meeting. Public comments will be accepted by email or writing to the Town Clerk’s office in advance. The meeting will be live-streamed and close captioned on the town website. Lisa El-Ramey, Mayor (Seat 3) Phillis Maniglia, Councilmember (Seat 1) Laura Danowski, Councilmember (Seat 2) Robert Shorr, Councilmember (Seat 4) Marge Herzog, Vice Mayor (Seat 5) Administration Town Manager, James S. Titcomb Assistant Town Manager, Francine L. Ramaglia Town Attorney, R. Brian Shutt, Esq. Town Clerk, Lakisha Q. Burch Director of Public Works, Larry A. Peters, P.E. Civility: Being "civil" is not a restraint on the First Amendment right to speak out, but it is more than just being polite. Civility is stating your opinions and beliefs, without degrading someone else in the process. Civility requires a person to respect other people's opinions and beliefs even if he or she strongly disagrees. It is finding a common ground for dialogue with others. It is being patient, graceful, and having a strong character. That's why we say "Character Counts" in Town of Loxahatchee Groves. Civility is practiced at all Town meetings. Special Needs: In accordance with the provisions of the American with Disabilities Act (ADA), persons in need of a special accommodation to participate in this proceeding shall within three business days prior to any proceeding, contact the Town Clerk’s Office, 155 F Road, Loxahatchee Groves, Florida, (561) 793-2418. Quasi-Judicial Hearings: Some of the matters on the Agenda may be "quasi-judicial" in nature. Town Council Members are required to disclose all ex-parte communications regarding these items and are subject to voir dire (a preliminary examination of a witness or a juror by a judge or council) by any affected party regarding those communications. All witnesses testifying will be "sworn" prior to their testimony. However, the public is permitted to comment, without being sworn. Unsworn comment will be given its appropriate weight by the Town Council. Appeal of Decision: If a person decides to appeal any decision made by the Town Council with respect to any matter considered at this meeting, he or she will need a record of the proceeding, and for that purpose, may need to ensure that a verbatim record of the proceeding is made, which record includes any testimony and evidence upon which the appeal will be based. Consent Calendar: Those matters included under the Consent Calendar are typically self-explanatory, non- controversial, and are not expected to require review or discussion. All items will be enacted by a single motion. If discussion on an item is desired, any Town Council Member, without a motion, may "pull" or remove the item to be considered separately. If any item is quasi-judicial, it may be removed from the Consent Calendar to be heard separately, by a Town Council Member, or by any member of the public desiring it to be heard, without a motion. Town of Loxahatchee Groves July 7, 2020 Town Council Regular Meeting Agenda Page No.2 TOWN COUNCIL AGENDA ITEMS Call to Order Pledge of Allegiance Moment of Silence Roll Call 4:30 - 6:00 PM – Town Council will Call to Order, then recess along with Town Attorney, Manager and Court Reporter for a legal “Shade” Meeting to discuss litigation settlement options* *See separately attached Shade Meeting Notice & Agenda. Regular Council Meeting (reconvenes) Additions/Deletions/Modifications to the Agenda Comments from The Public on Non-Agenda Items Under FL Governor Executive Order Number 20-150 modifying rules for Public Meetings, and COVID-19 Palm Beach County Declarations - THIS MEETING IS CLOSED to in-person attendance above 10 persons (Council & Staff). Public Comment for this meeting may be received by email, or in writing to the Town Clerk’s Office until 6:30 PM day of meeting. Comments received will be received/filed and acknowledged as part of the official public record for the meeting. The meeting will be live-streamed and close-captioned for the public via our website. CONSENT AGENDA 1. (Legislative) Town Lobbyist Updates - State Funding and Appropriations. – Filed Report REGULAR AGENDA 2. (Admin/Finance) TRIM 2021 Documents & Resolutions to set Maximum Millage (MM) and other procedural requirements toward for FY21 process of adoption. 3. (Engineering) Approval of Keshavarz Town “Footprint Project” combination of main maintenance maps for array of streets and Letter roads to establish official ROW grid. 4. (Finance) Approval of Roads & Drainage Projects – Changes & Purchase Orders pending. Including finalization on “Big Dog” drainage and funded paving improvements. 5. (Finance) Warrant DD-08, Transfers between Town & Dependent Water Control District. 6. (Finance) Tentative Approval and Authorizing Town Manager to execute the “Bank United” Emergency Fund - Line of Credit on date certain. 7. (Legal) Discussion of drafting an Ordinance of the Town - Amending the ULDC (Unified Land Development Code) Enacting new language on “Recreational Vehicles” (RV) to provide for new regulations and permissions on Recreational Vehicles moving forward. 8. (Council) Committee Appointments - Appointment Resolutions for the ULDC, RETGAC, FAAC and P&Z (LPA) Committees and “Scope of Work” charge to each. 9. (Council) Direction / disposition of surplus “96-Gallon Waste Pro” cans. 10. (Planning) Discussion / direction for workshop meeting on Corridor Overlays for consideration to affect Southern Boulevard and Okeechobee Boulevard. Update on Planner submitted DEO Planning grant deliverables and other related comments. Town of Loxahatchee Groves July 7, 2020 Town Council Regular Meeting Agenda Page No.3 TOWN COUNCILMEMBERS COMMENTS Phillis Maniglia, Councilmember (Seat 1) Laura Danowski, Councilmember (Seat 2) Lisa El-Ramey, Mayor (Seat 3) Robert Shorr, Councilmember (Seat 4) Marge Herzog, Vice Mayor (Seat 5) TOWN STAFF COMMENTS Town Manager/ ATM 2019 & 2020 CAFR Audit. BTR Process, updates and challenges. Simmons & White “Speed Study” project toward establishing an ordinance for town- wide 25 MPH speed limits, except Okeechobee, Southern and Folsom exemptions. Town Attorney Public Works, Planning, Engineering Adjournment Comment Cards: Note public comment rules are modified during the COVID-19 pandemic, see above. Anyone from the public wishing to address the Town Council, it is requested that you complete a Comment Card before speaking. Please fill out completely with your full name and address so that your comments can be entered correctly in the minutes and give to the Town Clerk. During the agenda item portion of the meeting, you may only address the item on the agenda being discussed at the time of your comment. During public comments, you may address any item you desire. Please remember that there is a three (3) minute time limit on all public comment. Any person who decides to appeal any decision of the Council with respect to any matter considered at this meeting will need a record of the proceedings and for such purpose, may need to ensure that a verbatim record of the proceedings is made which included testimony and evidence upon which the appeal is to be based. Persons with disabilities requiring accommodations in order to participate should contact the Town Clerk’s Office (561-793-2418), at least 48 hours in advance to request such accommodation. Town of Loxahatchee Groves July 7, 2020 Town Council Regular Meeting Agenda Page No.4 TOWN OF LOXAHATCHEE GROVES TOWN COUNCIL SPECIAL MEETING AGENDA July 7, 2020 4:30 P.M. TOWN HALL – MEETING CHAMBERS CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE TOWN ATTORNEY ANNOUNCEMENT 1. Pursuant to Section 286.011(8), Florida Statutes, the Town Attorney desires advice concerning pending litigation in the case of 444 B Road LLC and 556 B Road LLC vs. Town of Loxahatchee Groves, Florida, Case No. 2020-CA-000436 in the Circuit Court of the 15th Judicial Circuit, in and for Palm Beach County, Florida. 2. The following individuals will be in attendance: Mayor Lisa El-Ramey, Vice Mayor Marg Herzog, Town Council Members Phillis Maniglia, Laura Danowski and Robert Shorr; Town Manager Jamie Titcomb; Town Attorney Brian Shutt; Attorney Michael Burke; and a Court Reporter. MAYOR ANNOUNCEMENT 1. Pursuant to Section 286.011(8), Florida Statutes, the Town Council is commencing a closed-door Attorney-Client session for the purpose of discussing the pending litigation aforementioned. 2. The estimated length of the session is approximately one hour. RECESS RECONVENE ADJOURNMENT