Village Board

November 4, 2013 A regular meeting of the Board of Trustees of the Incorporated Village of Lynbrook was held on Monday, November 1, 2013 at 7:00 P.M. in the Village Hall. Present: Mayor William Hendrick Trustee Alan Beach Trustee Hilary Becker Trustee Michael Hawxhurst Trustee Thomas Atkinson Village Administrator John Giordano Village Attorney Peter Ledwith USE OF REC. It was moved by Trustee Beach, seconded by Trustee Atkinson to waive CENTER- SUNSHINE CLUB the fee for the use of the Recreation Center by the Sunshine Club. Motion RES.#334-13 carried, Trustee Hawxhurst absent, all others voting “Aye”. 2014 HOLIDAY It was moved by Trustee Beach, seconded by Trustee Atkinson to approve SCHEDULE the attached 2014 Holiday Schedule. Motion carried, all voting “Aye”. RES.#335-13 (Exhibit attached) SALE OF 1995 The Village Administrator advised that the following sealed bids were AMBULANCE received for the sale the surplus 1995 International Ambulance: RES.#336-13 Timothy Pastor 705 Althouse st. Woodmere, NY 11598 - $8,000 Steve Bitalo 84 Rodney Pl. Rockville Centre, NY 11570 - $4,000 It was moved by Trustee Beach, seconded by Trustee Atkinson to award the bid for the sale of the 1995 Surplus Ambulance, Vin#1HTSLABMXSH644053 to Timothy Pastor, the highest bidder in the amount of $8,000.00. Motion carried, all voting “Aye”. PROPOSAL- It was moved by Trustee Beach, seconded by Trustee Atkinson to approve R.FERRARO- HEADQUARTERS the proposal from Robert Ferraro AIA in the amount of $10,000.00 to RESTROOM prepare construction plans for Fire Headquarters Restrooms Motion carried, DESIGN all voting “Aye”. RES.#337-13 2012 ROAD It was moved by Trustee Beach, seconded by Trustee Atkinson to adopt IMPROVEMENT the follow Resolution pertaining to the 2012 Road Improvement Project: PROJECT a) engage Carmeron Engineering for construction Inspection at an INSPECTION- CAMERON ENG. estimated cost of $25,000. RES.#338-13 b) repeal resolution #331-13 adopted on October 21, 2013 authorizing Bid Alternate #1 with Allen Industries, and authorize a Change Order in lieu of Bid Alternate #1 in the amount of $105,226.00 for curbing on Vincent Avenue, and $122,200 for curbing on Sherman Street; c) authorize the Department of Public Works to resurface Municipal Parking Field #8 at an estimated cost of $197,000., d) temporary transfer funds from the General Fund to finance these additional expenditures, and reimbursement thereof from the Capital Fund Bond proceeds, e) direct Bond Counsel to prepare an amended Bond Resolution to increase the $1.2 million Highway Improvement Project Bond Resolution adopted on June 18, 2012 by at least $302,634.00 or as necessary to finance the above said additional costs or any other additional costs later approved.  November 4, 2013 Motion carried, all voting “Aye”. It was moved by Trustee Beach, seconded by Trustee Atkinson that the Board of Trustees declare themselves as Lead Agency and that a Negative Declaration be issued for this action as it has no significant adverse impact on the environment pursuant to the New York State Environmental Quality Review Act. Motion carried, all voting “Aye”. BUILDING DEPT. It was moved by Trustee Beach, seconded by Trustee Atkinson to SCANNING RECORDS authorize the Mayor to sign a contract with Patrick Herring at a rate of $9.50 RES.#339-13 per hour to continue the scanning of Building Department premises files, for a 100-hour trial period. Motion carried, all voting “Aye”. USE OF F.D. BUS- It was moved by Trustee Beach, seconded by Trustee Atkinson to grant LADIES AUX.- HOSE CO.-11/10/13 permission to the Ladies Auxiliary Unit of Hose Company #1 to be RES.#340-13 transported in the Fire Department bus, on November 10, 2013 to Resorts Royal in Queens. Motion carried, all voting “Aye”. ISNTALLATION It was moved by Trustee Becker, seconded Hawxhurst to approve the Fire F.D. SIGN Department installing an electric message sign pursuant to Local Law #13 of RES.#341.13 2013 and Resolution #318-13 adopted on October 17, 2013, at the Fireman’s Memorial on Sunrise Highway, waive any necessary sign code standards and fees, subject to submission of a site plan. Motion carried, Trustee Beach voting “Nay”, Trustee Atkinson abstained, all others voting “Aye”. WELCOME TO It was moved by Trustee Beach, seconded by Trustee Atkinson to direct LYNBROOK SIGN- SUNRISE & the Superintendent of Public Works apply to New York State Department of HORTON Transportation for a permit to install a decorative stone pillar mount for the RES.#342-13 existing “Welcome to Lynbrook” sign in the center median on Sunrise Highway, at Horton Avenue facing west. Motion carried, all voting “Aye”. LIGHT It was moved by Trustee Beach, seconded by Trustee Atkinson to MANUFACTURING ZOINING authorize the Village Attorney to draft a proposed Local Law to amend the DISTRICT Zoning Map pertaining to the Industrial and Light Manufacturing Districts RES.#343-13 and associated permitted uses. Motion carried, all voting “Aye”. EXECUTIVE It was moved by Trustee Beach, seconded by Trustee Atkinson to adjourn SESSION the meeting to executive session to discuss attorney client matters with Special Counsel Jack Libert. Motion carried, all voting “Aye”. It was moved by Trustee Beach, seconded by Trustee Atkinson to open an executive session to discuss attorney client matters with Special Counsel. Motion carried, all voting “Aye”. After a brief discussion, it was moved by Trustee Beach, seconded by Trustee Atkinson to close the executive session. Motion carried, all voting “Aye”. It was moved by Trustee Beach, seconded by Trustee Atkinson to open the regular meeting. Motion carried, all voting “Aye”. The Mayor invited all those present for a continuation of the meeting in the court room. MINUTES-10/21/13 It was moved by Trustee Beach, seconded by Trustee Atkinson to accept RES.#344-13 the Minutes of October 21, 2013 as submitted and place on file. Motion carried, all voting “Aye”. CHAMBER OF Linda Stevenson, Vice President of the Chamber of Commerce gave an COMMERCE REPORT update of Chamber of Commerce activities.  November 4, 2013 PRESENTATION- Sean Sallie, Planner of the Nassau County Department of Public Works N.C.DOWNTOWN STUDY introduced representatives of Parsons Brinckerhoft, who presented a “Nassau County Infill Redevelopment Feasibility Study” of the Lynbrook area near Long Island Railroad Station, as funded by a grant from the U.S. Partnership for Sustainable Communities. AMERICAN Tim Sullivan reported that the Malverne American Legion will host a LEGION- WOUNDED Wounded Warrior fundraising event on November 9, 2013. WARRIOR FUNDRAISER BILLS It was moved by Trustee Atkinson, seconded by Trustee Becker that Bills listed on Abstract of Audited Voucher #8, General Fund – $111,331.66; RES.#345-13 Trust & Agency - $13,603.01; Capital Fund - $6,745.94; Electronic Transfer - $287,470.49, all be paid as soon as same have been duly audited by the majority. Motion carried, all voting “Aye”. GOOD & Mayor Hendrick asked if anyone wished to speak under Good & WELFARE Welfare. EXECUTIVE It was moved by Trustee Beach, seconded by Trustee Atkinson to SESSION adjourn the meeting to executive session to review applications for Maintainer in the Department of Public Works. Motion carried, all voting “Aye”. It was moved by Trustee Beach, seconded by Trustee Atkinson to open an executive session to review applications for Maintainer in the Department of Public Works. Motion carried, all voting “Aye”. After a brief discussion, it was moved by Trustee Beach, seconded by Trustee Atkinson to close the executive session. Motion carried, all voting “Aye”. It was moved by Trustee Beach, seconded by Trustee Atkinson to open the regular meeting. Motion carried, all voting “Aye”. ADJOURNMENT It was moved by Trustee Beach, seconded by Trustee Atkinson to adjourn the meeting at 9:25 P.M. Motion carried, all voting “Aye”.